HomeMy WebLinkAboutItem 07 - Gateways SignageMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 5, 2019
SUBJECT: APPROVAL OF A PROFESSIONAL SERVICES CONTRACT FOR THE
CITY GATEWAYS SIGNAGE PROJECT AND ADOPTION OF AN
APPROPRIATION ORDINANCE
RECOMMENDATION: City Council to consider awarding a Professional Services Contract to
develop construction documents for the City Gateways Signage Project
with Schrickel, Rollins, Parkhill, Smith & Cooper, Inc, and an ordinance
approving funds.
FUNDING SOURCE: Upon approval of the attached ordinance, funds in the amount of $58,500
will be available in the grant fund 113.
BACKGROUND: Several areas throughout the DFW Connector corridor were not included
in TXDOT's landscape plan for the project.These are highly visible areas
where supplemental landscaping will enhance the look of Grapevine. Staff
presented the idea to Council at the July 16, 2013 meeting to hire a
landscape architect to design several areas of the Connector project.
Council asked staff to broaden the landscape scope and incorporate entry
signage/features.
Staff sent out RFQ's with the scope change to include a landscape and
signage master plan. The following firms submitted proposals: Dunaway &
Associates, David C. Baldwin, Shrickel Rollins and Associates (since
merged with Parkhill, Smith & Cooper, Inc.), Mesa Design Group and la
terra studio. A staff commitee selected Shrickel Rollins and Associates,
Inc. to reccomend to Council. On December 3, 2013 Shrickel Rollins and
Associates, Inc. presented the early concepts and design pallet to City
Council.
This project will be the first implementation of the entry signage
component of the gateway and landscape enhancement master plan. The
project site location is the corner of Northwest Highway and West State
Highway 114 frontage road.
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APRIL 2018
PARKS AND RECREATION PROFESSIONAL SERVICES CONTRACT
CITY OF GRAPEVINE
STATE OF TEXAS §
KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF TARRANT §
THIS Parks and Recreation Professional Services Contract (" the "CONTRACT" or "Contract"')
is made and entered into this date by and between the CITY OF GRAPEVINE, a Texas home rule
municipal corporation and political subdivision of the State of Texas (hereinafter referred to as the
"CITY") and SCHRICKEL, ROLLINS, PARKHILL, SMITH & COOPER, INC., a Texas for-profit
corporation (hereinafter referred to as "PROFESSIONAL"). CITY and PROFESSIONAL may be
referred to herein individually as party and collective as the parties. CITY and PROFESSIONAL are
the only parties to this Contract. This Contract evidences the following:
I.
PURPOSE
PROFESSIONAL shall provide civil, architectural, structural, electrical engineering, and
landscape architectural services for the City Gateways Signage Project.
II.
DESCRIPTION OF SERVICES
The services which PROFESSIONAL shall provide for the CITY shall include the following:
A. PROFESSIONAL hereby covenants and agrees that PROFESSIONAL shall work closely with the
CITY's Parks and Recreation Director, or his or her chosen agent, and other appropriate officials
of the CITY, and that PROFESSIONAL shall perform any and all tasks required of
PROFESSIONAL to fulfill the purposes of this Contract.
B. PROFESSIONAL and the CITY covenant and agree that PROFESSIONAL shall perform all of the
services and work contained in PROFESSIONAL's proposal to the CITY, which is attached hereto
as "Exhibit A"; said document being part of this Contract and incorporated herein in its entirety as
though set forth word for word. The parties agree that should there be any conflict between the
terms of the incorporated document and this Contract, the provisions of this Contract shall
control.
C. PROFESSIONAL expressly covenants and agrees to provide the CITY with such written reports
as may be required by the scope of the proposal in "Exhibit A."
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Northwest Hwy/State Hwy 114 - Gateway Signage Project
2019 Professional Services Contract between City of Grapevine & Schrickel, Rollins, Parkhill, Smith & Cooper, Inc.
D. Before the Bidding phase in Section 7 of Exhibit A begins, PROFESSIONAL will provide the
CITY a copy of the preliminary design in Section 5 of Exhibit A and a complete copy of the
Construction Documents in Section 6 of Exhibit A.
III.
PERFORMANCE OF WORK
PROFESSIONAL or PROFESSIONAL's associates and employees shall perform all the
work called for in this Contract. PROFESSIONAL hereby covenants and agrees that all of
PROFESSIONAL's associates and employees who work on this project shall be fully qualified to
undertake same and competent to do the work described in this Contract.
IV.
PAYMENT
The CITY shall pay to PROFESSIONAL a sum not to exceed FIFTY-EIGHT
THOUSAND FIVE HUNDRED DOLLARS ($58,500) for the services including permissible
expenses. PROFESSIONAL shall bill CITY on a monthly basis for services rendered, based up on
percentage of work completed. City shall make prompt monthly payments in the amount shown by
the PROFESSIONAL' S approved monthly statements and other documentation submitted. No
interest shall ever be due on late payments. Within 30 days after the final completion and
acceptance by the CITY of all work under this Contract, and demonstration of payment of all
suppliers and sub -contractors final payment shall be due.
V.
TERM OF THE CONTRACT
This Contract shall commence and be in full force and effect upon the signing of the Contract
and observance of the appropriate formalities. This Contract shall terminate upon completion of
construction, at which time all of the work called for under this Contract must be completed unless the
parties mutually agree in writing to extend the term of the Contract, or, unless otherwise terminated as
provided in Paragraph XVI herein.
Throughout the project the PROFESSIONAL must establish and maintain procedures for
tracking and reporting progress. On Projects lasting over two months and exceeding $15,000, the
PROFESSIONAL shall submit to the City written progress reports on a monthly basis. The reports
shall include a brief summary of progress relative to each phase of work of the project. Reports shall
include minutes of review meetings, documentation of any changes, and shall address issues and
2
Northwest Hwy/State Hwy 114 - Gateway Signage Project
2019 Professional Services Contract between City of Grapevine & Schrickel, Rollins, Parkhill, Smith & Cooper, Inc.
challenges encountered as well as anticipated project milestones according to the schedule, and
anticipated solztions to keep the project on schedule.
VI.
CONTRACT PERSONAL
PROFESSIONAL and the CITY hereby covenant and agree that this Contract provides for
personal services and that these services shall not be assigned or sublet in whole or part without the
prior written consent of the CITY.
VII.
CONFLICT OF INTEREST
PROFESSIONAL hereby covenants and agrees that during the Contract period that
PROFESSIONAL and any of PROFESSIONAL' s associates and employees will have no interest nor
acquire any interest, either direct or indirect, which will conflict in any manner with the performance of
the services called for under this Contract. All activities, investigations, and other efforts made by
PROFESSIONAL pursuant to this Contract will be conducted by employees or associates of
PROFESSIONAL. PROFESSIONAL further covenants and agrees that it understands that the Code of
Ordinances of the City of GRAPEVINE prohibits any officer or employee of the CITY from having
any financial interest, either direct or indirect, in any business transaction with the C ITY.
Any violation of this paragraph, which occurred with the actual or constructive knowledge of
PROFESSIONAL, will render this Contract voidable by the CITY.
VIII.
CHANGE IN WORK
The CITY, through its Parks and Recreation Director, may request changes in the scope and
focus of the activities and studies called for under this Contract. Any such change which, in the opinion
of PROFESSIONAL or the CITY varies significantly from the scope and focus of the work set out
herein or entails a significant increase in cost or expense to PROFESSIONAL must be mutually agreed
upon by PROFESSIONAL and the CITY. The parties herein acknowledge that any change in the scope
or focus of the work which results in the increase in compensation to PROFESSIONAL of the fee
stated in Paragraph IV above must first be approved by the CITY's City Manager or City Council,
where applicable.
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IX.
CONFIDENTIAL WORK
Any reports, designs, plan, information, project evaluations, data, or any other documentation
given to or prepared or assembled by PROFESSIONAL under this Contract shall be kept confidential
and shall not be made available to any individual or organization by PROFESSIONAL without the
prior written approval of the CITY, except as such disclosure is expressly required by applicable State
or Federal law.
X.
CMiWl �Ii.Z�T
PROFESSIONAL acknowledges that CITY owns all notes, reports, or other documents,
intellectual property, or documentation produced by the PROFESSIONAL pursuant to this
agreement or in connection with its work. PROFESSIONAL acknowledges that CITY shall have
copyright privileges to those notes, reports, documents, processes, and information. Furthermore,
PROFESSIONAL acknowledges that the finished product, the report and/or documents and plans
prepared for the CITY, as well as city documents reviewed in the preparation of the report,
are the property of the CITY. PROFESSIONAL shall provide CITY a copy of all such notes, reports,
documents, and information (except to the extent that they contain confidential information about
third parties) at CITY's reasonable expense upon written request. CITY agrees to keep all such
information in the strictest of confidence and not to disclose such material to any third party or allow
any third party access to such material except as such disclosure is expressly required by applicable
State or Federal law. PROFESSIONAL shall notify CITY in writing for each note, report, document,
or information that that is withheld because PROFESSIONAL reasonably believes that they contain
confidential information about third parties.
XI.
NONDISCRIMINATION
As a condition of this Contract, PROFESSIONAL covenants and agrees that
PROFESSIONAL shall take all necessary actions to insure, in connection with any work under this
Contract that PROFESSIONAL or PROFESSIONAL's associates, sub -contractors, or employees, will
not discriminate in the treatment or employment of any individual or groups of individuals on the
grounds of race, color, religion, national origin, age, sex, or physical handicap unrelated to job
performance, either directly or indirectly, or through contractual or other arrangements. In this regard,
PROFESSIONAL shall keep, retain, and safeguard all records relating to this Contract for work
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performed hereunder for a minimum period of three (3) years from final contract completion, with full
access allowed to authorized representatives of the CITY upon request, for purposes of evaluating
compliance with this and other provisions of the Contract.
XII.
INDEPENDENT CONTRACTOR
By the execution of this Contract, the CITY and PROFESSIONAL do not change the
independent contractor status of PROFESSIONAL or PROFESSIONAL's associates or employees.
No term or provision of this Contractor any act of PROFESSIONAL, or PROFESSIONAL's associates
or employees, in the performance of this Contract may be construed as making PROFESSIONAL or
PROFESSIONAL's associates or employees, the agent, employee, or representative of the CITY.
XIII.
INSURANCE
PROFESSIONAL shall, prior to the commencement of work under this Contract, obtain and
shall continue to maintain at no cost to the CITY, in full force and effect during the term of this
Contract, a comprehensive liability insurance policy which shall include bodily, death, automobile
liability, and property damage insurance coverage. The minimum limit for this insurance coverage
shall be one million ($ 1,000,000) dollars combined single limit for liability and for property damage.
The PROFESSIONAL shall also obtain and shall continue to maintain, at no cost to the CITY and in
full force and effect during the entire term of this Contract, a professional liability (errors and
omissions) insurance policy placed with a company rated at least A — by A.M. Best's Key Rating
Guide and authorized to do business in the State of Texas, in an amount not less than one million
($1,000,000) dollars. The CITY shall be named as an additional insured under such comprehensive
liability policy and provisions and PROFESSIONAL shall give the CITY at least thirty (30) days prior,
written notice of any material change in insurance coverage, non -renewal, or of cancellation of such
insurance policy, evidenced by return receipt of United States Certified Mail. PROFESSIONAL shall
furnish the CITY with complete copies of said insurance policies evidencing such coverage prior to
commencement of any work under this Contract.
XIV.
HOLD HARMLESS
PROFESSIONAL SHALL DEFEND, INDEMNIFY AND HOLD THE CITY WHOLE AND
HARMLESS AGAINST ANY AND ALL CLAIMS FOR DAMAGES, COSTS, AND EXPENSES TO
Northwest Hwy/State Hwy 114 - Gateway Signage Project
2019 Professional Services Contract between City of Grapevine & Schrickel, Rollins, Parkhill, Smith & Cooper, Inc.
PERSONS OR PROPERTY TO THE EXTENT THAT THEY ARISE OUT OF, OR ARE
OCCASSIONED BY THE PROFESSIONAL's NEGLIGENCE, GROSS NEGLIGENCE, OR
INTENTIONAL TORTUOUS ACTS, ERRORS OR OMISSIONS IN THE PERFORMANCE OF THIS
CONTRACT, OR ANY ACT OF PROFESSIONAL's NEGLIGENCE, GROSS NEGLIGENCE, or
INTENTIONAL TORTUOUS ACTS OF COMMISSION OR OMISSION IN THE EXECUTION OR
PERFORMANCE OF THIS CONTRACT OF ANY REPRESENTATIVE, AGENT, CUSTOMER,
EMPLOYEE, SUBCONTRACTOR, OR INVITEE OF PROFESSIONAL.
XV.
NO VERBAL AGREEMENT
This Contract contains the entire commitments and agreements of the parties to the Contract.
Any verbal or written commitment not contained in this Contract or expressly referred to in this Contract
and incorporated by reference shall have no force or effect.
XVI.
TERMINATION
The CITY may, at its option and without prejudice to any other remedy to which it may be
entitled at law or in equity, terminate further work under this Contract, in whole or in part, by giving at
least ten (10) days prior written notice thereof to PROFESSIONAL with the understanding that all
services being terminated shall cease upon the date specified in such notice. The CITY shall equitably
compensate PROFESSIONAL, in accordance with the terms of this Contract for the services properly
performed prior to the date specified in such notice following inspection and acceptance of same by the
CITY. PROFESSIONAL shall not, however, be entitled to lost or anticipated profits should the CITY
choose to exercise its option to terminate.
XVII.
VENUE
The parties to this Contract agree and covenant that this Contract will be performable in
GRAPEVINE, Texas, and that if legal action is necessary to enforce this Contract, exclusive venue
will lie in Tarrant County, Texas.
XVII.
Northwest Hwy/State Hwy 114 - Gateway Signage Project
2019 Professional Services Contract between City of Grapevine & Schrickel, Rollins, Parkhill, Smith & Cooper, Inc.
APPLICABLE LAWS
This Contract is made subject to the existing provisions of the Charter of the City of
GRAPEVINE, its rules, regulations, procedures and ordinances, present and future, and all applicable
laws of the State of Texas and the United States of America.
•/4:�
CONTRACT INTERPRETATION
The parties to this Contract covenant and agree that in any litigation relating to this Contract, the
terms and conditions of the Contract will be interpreted according to the laws of the State of Texas.
Q
NOTICES
All notices, communications and reports under this Contract must be mailed or delivered to the
respective parties at the addresses shown below, unless either party is otherwise notified in writing by
the other party:
CITY: Attention: Kathy Nelson
Capital Improvement Projects Manager
Grapevine Parks and Recreation Department
The REC
1175 MUNICIPAL WAY
GRAPEVINE TX 76051— 7652
PROFESSIONAL: Attention: Victor W. Baxter, President
Schrickel, Rollins, Parkhill, Smith & Cooper, Inc.
255 N. Center Street, Suite 200
Arlington, TX 76011
XXI.
SEVERABILITY
In the event that any one or more of the provisions contained in this Contract shall for any
reason be held to be invalid, illegal. or unenforceable in any respect, such invalidity, illegality, or un
enforceability shall not affect any other provision thereof and this Contract shall be considered as if
such invalid, illegal, or unenforceable provision had never been contained in the Contract.
XXII.
RIGHT OF REVIEW
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PROFFESSIONAL covenants and agrees that the CITY, upon reasonable notice to
PROFESSIONAL, may review any of the work performed by PROFESSIONAL under this Contract.
XXIII.
SUCCESSORS AND ASSIGNS
This Contract shall be binding upon and inure to the benefit of the parties hereto and their
successors, and, except as otherwise provided herein, their assigns.
XXIV.
CAPTIONS
The captions to the various clauses of this Contract are for in formational purposes only and in
no way alter the substance of the terms and conditions of this Contract.
XXV.
WAIVER OF ATTORNEYS' FEES
PROFESSIONAL and CITY expressly covenant and agree that in the event of any litigation
arising between the parties to this contract, each party shall be solely responsible for payment of its
attorneys and that in no event shall either party be responsible for the other party' s attorney's fees
regardless of the outcome of the litigation.
XXVI.
ACRONYMS USED IN EXHIBIT A
CAD - Computer Aided Design
FEMA - Federal Emergency Management Agency
FM - Farm to Market
GIS -• Geographic Information System
PCR - Project Coordination Request
R.O.W. - Right of Way
RPL S - Registered Professional Land Surveyor SW
PPP - Storm Water Pollution Prevention Plan SUE
Subsurface Utility Engineering
TXDOT - Texas Department of Transportation USA
CE - United States Army Corps of Engineers
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EXECUTED on this, the day of , 2019. This Contract has been executed by duly authorized
officials of both parties: Grapevine signing by and through City Manager, Bruno Rumbelow; and PROFESSIONAL
signing by and through its Sector Director, Victor Baxter.
CITY OF GRAPEVINE
By: By:
City Manager
Bruno Rumbelow
ATTEST:
By: By:
City Secretary
Tara Brooks
APPROVED AS TO FORM:
Grapevine City Attorney
STATE OF TEXAS
COUNTY OF §
PROFESSIONAL
Sector Director
Victor Baxter
ATTEST:
Corporate Secretary
Ashley Price
BEFORE ME, the undersigned on this day personally appeared Victor Baxter Registered Landscape Architect
and Sector Director, and attested that he is authorized to sign on behalf of Schrickel, Rollins, Parkhill, Smith &
Cooper, Inc., a Texas for-profit corporation. Victor Baxter proved to me through the presentation of a valid Texas
Driver's License to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that
he executed the same for the purposes and consideration therein expressed. Victor Baxter furthermore attested that he
is signing this document in his capacity as Sector Director for and on behalf of Schrickel, Rollins, Parkhill, Smith &
Cooper, Inc. and that such capacity makes his signature valid and binding to Schrickel, Rollins, Parkhill, Smith &
Cooper, Inc.
Given under my hand and seal of office, on this, the day of
NOTARY OF PUBLIC, STATE OF TEXAS
20
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ATTACHMENT "A"
SCOPE OF SERVICES
Grapevine Gateway Monument
February 5, 2019
SUMMARY OF PROJECT
A. This project consists of developing construction documents for the Grapevine Gateway Monument
Signage at the corner of Northwest Highway and West State Highway 114 frontage road. The
combined basic professional services + subconsultant costs that have been established for the
project are:
Grapevine Gateway Monument Signage $58,500
B. The Consultant shall perform for the City the Basic Professional Services and Special Services as
described below. Services include, but are not limited to, professional consultation and advice and
furnishing civil, architectural, structural, electrical engineering, and landscape architectural services.
C. For purposes of this Service Agreement and its Sections, the term Engineer, where appropriate, shall
be interchangeable with the terms Landscape Architect, Architect or Consultant. Schrickel,
Rollins/PSC is a firm composed of practicing Planners, Registered Engineers, Registered Landscape
Architects and Registered Architects. The firm does not represent itself solely as an engineer nor
solely as a practitioner of architecture/ landscape architecture as defined in the applicable State of
Texas registration laws.
D. The following consumer information is required by the Landscape Architects Registration Law,
Article 249c, VTCS: The Texas Board of Architectural Examiners has jurisdiction over individuals
licensed under the above-named Act. Their address and telephone number are: 8213 Shoal Creek
Blvd., Suite 107; Austin, Texas 78758-7589; (512) 458-4126.
PART I — BASIC PROFESSIONAL SERVICES
A. Grapevine Gateway Monument
Construction Documents: The following Services shall be provided by the consultant for the
construction documents based on the approved Schematic design of the Gateway Monument
and its location at the corner of Northwest Hwy and frontage road to West State Highway 114:
The Consultant shall prepare, for approval by the City and TxDOT as required, Construction
Documents of the initial gateway monument installation and site development. This will
consist of one gateway monument sign and tower as indicated in the conceptual drawings:
• Architectural plans, details and specifications
• Structural plans, details and specifications
• Electrical plans, details and specifications
City of Grapevine Attachment A
Grapevine Gateway Monument Page 1
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o LED lighting to wash the tower (ability to change colors)
o Electrical service to the site
• Civil / Drainage plans, details and specifications
• Landscaping plans, details and specifications
o Paving
o Irrigation
b. Construction documents will include drawings and specifications in TXDOT format, if
necessary. All completed and approved drawings and details will be produced in AutoCAD.
All completed and approved specifications will be produced in Microsoft Word.
c. Submit plans and construction opinions of probable costs to the City and TXDOT as required,
for review at completion intervals of 30%, 60%, 90% and Final Bid Set.
d. Prepare final bid documents, bid proposal forms, construction plans, and special conditions.
e. File bid documents for review by the Texas Department of Licensing and Regulation if
required.
f. Construction Document deliverables shall include:
(1) Plan sheets illustrating plans, elevations, sections and details of construction.
Sections where appropriate. The number of copies shall be as requested by the
Owner. Printing cost shall be a reimbursable expense.
(2) Standard City & TXDOT details incorporated into the plans, as required.
(3) Project manual containing technical specifications and bidding documents including
City forms such as bid proposal, form of agreement between City and Contractor,
and conditions of the contract.
(4) Provide graphic products in electronic file format (.pdf).
(5) Provide project manual as one complete Microsoft Word (.doc) file.
(6) All electronic file transfers shall be by email or in CD -Rom format.
2. Bidding Services. Consultant will provide/perform the following Bidding Phase Services:
a. Review "or -equal" submittals and product substitution requests from bidders.
b. Respond to Requests for Information.
c. Provide bid tabulation and bid analysis as required by TxDOT.
3. Construction Administration. Consultant will provide/perform the following Construction
Administration Phase Services:
a. Provide site observation visits appropriate to the stage and quality of the Contractor's works
in progress. Site observation visits shall be provided for the purpose of ascertaining for the
City that the work is in substantial or general conformance with the contract documents and
design intent.
(1) Should nonconforming or defective work be observed, the Consultant will endeavor to
immediately inform the City's representative that conforming or remedial action is
required.
City of Grapevine Attachment A
Grapevine Gateway Monument Page 2
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(2) Site observation visits provided by the Engineer as necessary to correct errors or
omissions or to clarify ambiguities in the plans will not accrue against the number of
visits described above.
b. Conduct on-site coordination meetings with contractors, inspection personnel, and City
representative to discuss strategy, problem areas, progress, and any required coordination
as well as preconstruction coordination meeting. Prepare a summary of these meetings and
distribute them to both the City and the contractor).
(1)The number of on-site coordination meetings shall not exceed an aggregate total of 4
visits over the period of the Contractor's construction contract.
c. Review shop drawings and other submittal information for the purpose of ascertaining
conformance with the design intent and construction documents.
d. Provide written responses to requests for information or clarification.
e. Review and Certify Contractor's Monthly Applications for Payment.
f. Recommend change orders, if needed.
g. Assist the City in conducting the substantial completion and final completion observations.
h. When complete, recommend final acceptance of work.
i. Site visits - two (2) total (substantial completion, final completion).
Deliverables shall include copies of RFI's, ASI's, field change directives, meeting notes, site
observation reports and punch lists.
PART II - OTHER RELATED SERVICES
A. Base Map and Topographic Surveying. Topographic survey of the existing features within the
project area will be required for preparation of Construction Documents. The survey will identify
one -foot contours, existing structures, utilities, any existing vegetation, adjacent public streets and
utilities. Deed or boundary research will not be provided. R.O.W. lines will be provided by the City.
PART III - REIMBURSABLE EXPENSES
A. The City will reimburse the consultant for the actual cost of the following:
1. Printing and reproductions of Construction Documents.
2. Postage/delivery services.
3. Texas Department of Licensing and Regulation (TDLR) review and/or inspection fees.
PART IV - ADDITIONAL SERVICES
A. The following services are not included in this Agreement but are available to the City upon written
authorized approval and mutual agreement:
1. If the budget or the scope is increased beyond that established in the Professional Services
required to include said changes shall be considered Additional Services, and compensation for
the Consultant's services shall be adjusted appropriately according to the magnitude of the
change. All changes in service shall be agreed to in writing by both the City and the Consultant
prior to any additional services being provided.
City of Grapevine Attachment A
Grapevine Gateway Monument Page 3
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2. Assistance by the Consultant to the City in the resolution of construction -contract disputes
between the City and its contractor, or contract -related claims against the City, are not a part of
the scope of this proposal. However, such services may be provided as Additional Services by
separate agreement or amendment, as provided for herein, to this Agreement.
3. Services related to property acquisition, easements, boundary survey, permitting, platting or re -
platting required by the City or required by other governmental authorities for the construction
of the Project, will be provided by the City, or provided bythe Consultant by separate agreement
or amendment, as provided for herein, to this Agreement.
4. Field surveying or production of related maps for purposes of determining off-site utility
locations, or construction control and layout.
5. Design of off-site utility services or drainage facilities to more than a distance of 500 feet from
any boundary of the project site as described above in Part IIA, Topographic Survey.
6. Renderings, models or mock-ups requested by the Owner.
7. 3D Animations
8. Project Website
9. Public/Stakeholder Meetings
10. Additional Site Visits during Construction Phase beyond the number stipulated in Basic Services.
11. Geotechnical services
12. Location of underground utilities / subsurface utility exploration (SUE).
13. Design services related to the relocation of the traffic signal controller and associated electrical
services. The following is included with this service:
a. Traffic Engineering for Temporary Signal Design
b. Traffic Engineering for rewiring entire traffic signal installation
C. Electrical Engineering for electrical services/meters and coordination with Oncor.
PART V - EXCLUSIONS
A. The intent of this Scope of Services is to include only the services specifically listed herein for this
Project. Services specifically excluded from this scope of services include, but are not necessarily
limited to the following:
1. Environmental permitting or impact statements, categorical exclusions, assessments, permits,
and surveys.
2. Full-time or otherwise frequent and detailed inspection of the Contractor's works in progress.
3. Designs for trench safety.
4. Quality control and testing services during construction.
5. TXDOT facilitation meetings.
6. LEED or SITES Certification.
7. SWPPP Plans (SWPPP Plans provided by Contractor based on erosion control plans and
specifications).
City of Grapevine Attachment A
Grapevine Gateway Monument Page 4
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8. LED light programming and custom fixture design.
9. Design Changes after 100% CD issue.
10. Value Engineering after 100% CD issue.
11. Fees for permits.
PART VI - SUBCONSULTANTS
A. The following sub consultants will be utilized:
1. Topographic Survey— D&D Surveying
2. Irrigation Design —James Pole Irrigation Consultants
PART VI — COMPENSATION
A. Part I — Basic Professional Services:
For the Basic Services outlined above, the City agrees to pay Consultant a total
of Sixty Thousand Dollars for fees and expenses to be billed monthly as a
percentage of the work completed. The fee includes sub consultant fees and is
broken down as follows:
1. Gateway Monument Signage Construction Documents $42,500
2. Gateway Monument Signage Bidding Services $ 2,500
3. Gateway Monument Construction Administration $ 5,000
Subtotal Basic Professional Services $50,000
B. Part II - Subconsultants
1. Topographic Survey around Gateway Monument Site $ 3,000
2. Irrigation Design $ 1,500
3. Environmental (Scope Development Tool) as required by $ 3,500
TxDOT
Subtotal Part II Subconsultants $ 8,000
C. Part III - Reimbursable Expenses —These expenses can include
the following, if approved in advance by the City:
1. Printing, courier, etc. $ 500
Subtotal Part III - Reimbursable Expenses $ 500
D. Grand Total Professional Services and Expenses $58,500
E. LIMITATIONS
Limitations to the work are as follows: Accessibility will be provided within the new project area,
and to adjoining sidewalks, etc. If an ADA inspection requires existing features such as adjacent
facilities, parking, etc. to be brought up to accessibility standards additional fees will apply.
Construction Document Services are limited to one sign location.
City of Grapevine Attachment A
Grapevine Gateway Monument Page 5
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F. ADDITIONAL SERVICES COMPENSATION
Additional services expressly authorized pursuant to the Contract will be compensated based
upon the attached rate schedule. The Consultant is to be reimbursed for all direct non -labor and
other subcontract expenses at Consultant's invoice cost times a multiplier of 15%. Additional
services shall not be performed without first obtaining approval from the City.
PART VII — SCOPE OF SERVICES TO BE PROVIDED BY THE OWNER
The City will provide the following services in the performance of the Project upon request.
A. Provide any existing data and property boundaries the City has on file concerning the project, if
available.
B. Assist the Consultant, as necessary, in obtaining any required data and information from local
utility companies.
C. Provide standard details and specifications in digital format.
D. Assist the Consultant by requiring appropriate utility companies to expose underground utilities
within the right-of-way or easements, when required.
E. Give prompt written notice to Consultant whenever City observes or otherwise becomes aware
of any development that affects the scope or timing of the Consultant's services.
F. The City will secure the services of an independent laboratory for Construction Phase Testing.
G. The City will coordinate Stakeholder participation communications, invitations, and facilities.
H. All fees and permits shall be paid by the City if the plans are required to be submitted to a
Registered Accessibility Specialist (RAS) for review and to inspect the new facilities.
Facilitate TXDOT coordination.
City of Grapevine Attachment A
Grapevine Gateway Monument Page 6
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Client; City of Grapevine
Agreement Date;
CLASSIFICATION
SUPPORT STAFF I
Engineering Student
Design Student
Landscape Architect Student
Interior Design Student
SUPPORT STAFF II
Engineering Technician
Engineering Student
Design Technician
CADD
Survey Technician
Administrative Assistant
Project Assistant
Word Processor
File Specialist
SUPPORT STAFF III
Engineering Technician
Design Technician
CADD
Administrative Assistant
Project Assistant
PROFESSIONAL LEVEL I
Mechanical & Electrical
Civil & Structural
Architect
Architect Intern
Landscape & Interior
Interior Design Intern
Landscape Architect Intern
Planner
Survey Technician
Technologist
Resident Project Representative
255 N. Center St. Suite 200
Arlington, Texas 76011
817.649.3216
Hourly Rate Schedule
January 1, 2019 through December 31, 2019
Project: Grapevine Gateway Monument
Location:
HOURLY CLASSIFICATION HOURLY
RATE RATE
$60.00
$103.00
$113.00
$117.00
$117.00
$117.00
$112.00
IROFESSIONAL LEVEL II
Mechanical & Electrical
Civil & Structural
Architect
Architect Intern
Landscape & Interior
Design Intern Landscape
Architect Intern
Technologist
Resident Project Representative
Clerical Supervisor
)ROFESSIONAL LEVEL III
Mechanical & Electrical
Civil & Structural
Architect
Architect Intern
Landscape & Interior
Interior Design Intern
Landscape Architect Intern
Technologist
Resident Project Representative
)ROFESSIONALLEVEL IV
Mechanical & Electrical
Civil & Structural
Architect
Professional Architect
Project Architect
Landscape & Interior
Professional Landscape Architect
Professional Interior Designer
Project Landscape Architect
Project Interior Designer
Technologist
Resident Project Representative
$133.00
$132.00
$127.00
$118.001
$158.00
$155.00
$145.00
$130.00
$187.00
$184.00
$171.00
$142.00
CLASSIFICATION
OFESSIONAL LEVEL V
Mechanical & Electrical
Civil & Structural
Architect
Senior Architect
Landscape & Interior
Project Manager
Senior Landscape Architect
Senior Interior Designer
Resident Project Representative
OFESSIONAL LEVEL VI
Mechanical & Electrical
Civil & Structural
Architect
Landscape & Interior
Studio Leader
Senior Project Manager
Senior Practice Leader
Surveyor
Resident Project Representative
)FESSIONAL LEVEL VII
Mechanical & Electrical
Civil & Structural
Architect
Landscape & Interior
Operations Director
Sector Director
HOURLY
RATE
$229.00
$224.00
$209.00
$172.00
$259.00
$248.00
$235.00
$208.00
$278.00
$271.00
$260.00
$233.00
Expenses: Reimbursement for expenses as listed, but not limited to, incurred in connection with services, will be at cost plus 15 percent for items such as:
1. Maps, photographs, postage, phone, reproductions, printing, equipment rental, and special supplies related to the services.
2. Consultants, soils engineers, surveyors, contractors, and other outside services.
3. Rented vehicles, local public transportation and taxis, road toll fees, travel, and subsistence.
4. Special or job -specific fees, insurance, permits, and licenses applicable to work services.
5. Mileage at IRS -approved rate.
Rate for professional staff for legal proceedings or as expert witnesses will be a rate one -and -a -half times these Hourly Rates. Excise and gross receipt taxes, if any,
will be added as an expense.
Foregoing Schedule of Charges is incorporated into the Agreement for Services provided, effective January 1, 2019 through December 31, 2019.
After December 31, 2019, invoices will reflect the Schedule of Charges currently in effect.
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ORDINANCE NO. 2019-010
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION
OF $58,500 FROM THE QUALITY OF LIFE FUND AND
TRANSFER OF FUNDS TO THE GRANT FUND AND THE
APPROPRIATION OF $58,500 IN THE GRANT FUND FOR
PROFESSIONAL SERVICES FOR THE CITY GATEWAYS
SIGNAGE PROJECT
WHEREAS, the City desires to appropriate funds for the City Gateways Signage
Project; and
WHEREAS, the landscape architecture firm of Schrickel Rollins, Parkhill, Smith &
Cooper, Inc. (formerly Schrickel Rollins and Associates, Inc.) has designed Phases I thru V
and signage concepts of this project; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine approves the
appropriation of $58,500 in the Quality of Life Fund, the transfer of $58,500 to the Grant
Fund and the appropriation of $58,500 in the Grant Fund for landscape and signage
master plan and construction documents for the City Gateways Signage Project.
Section 3. That this ordinance shall become effective from and after the date of
its passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 5th day of March, 2019.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Ordinance No. 2019-010