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HomeMy WebLinkAboutItem 15 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of March, 2019 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Mike Lease Chris Coy Duff O'Dell Paul Slechta Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs John F. Boyle, Jr. Matthew C.G. Boyle Tara Brooks Call to Order City Manager Assistant City Manager City Attorney Assistant City Attorney City Secretary Mayor Tate called the meeting to order at 7:00 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Morrissey, et al. v. Grapevine — Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City property, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:03 p.m. The closed session ended at 7:21 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 551.072 or 551.087. City Manager Bruno Rumbelow requested approval of the Fifth Amendment to the Land Purchase and Sale Agreement with Standrock Grapevine, LLC, and authorize the City Manager to execute same and all other associated documents, and to take all other necessary action. Motion was made to approve the Fifth Amendment to the Land Purchase and Sale Agreement with Standrock Grapevine, LLC, and authorize the City Manager to execute same and all other associated documents, and to take all other necessary action. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Mayor Tate called the regular meeting to order at 7:32 p.m. REGULAR MEETING Item 2. Invocation Council Member Paul Slechta delivered the invocation. Item 3. Posting the Colors and the Pledge of Allegiance Boy Scout Troop 928 posted the colors and led the Pledge of Allegiance. Item 4. Citizen Comments There was no one wishing to speak during citizens comments. PUBLIC HEARING AND RELATED ITEMS Item 5. Conduct a Public Hearing to receive public input relative to the proposed 45th Year Community Development Block Grant (CDBG) Program street reconstruction rp oject. Mayor Tate opened the public hearing. City Council March 5, 2019 Page 2 Manager of Engineering John Robertson presented this item in conjunction with Item 6 and answered questions from Council. The proposed project is for the reconstruction of the 600 block of South Dooley Street (from College to Hudgins Streets) including paving, gutters, sidewalks on both sides of the road, handicap ramps and driveway approaches to Dooley Court and sidewalk only from Dooley Street to Hudgins Street. The construction cost estimate for this project, including engineering, is $442,750, of which approximately $212,000 is expected to be provided by Tarrant County. The City's match is expected to be $230,750. The City shall be responsible for all costs of the 45th Year CDBG project that exceeds the amount of the grant fund. No one spoke during the public hearing. Motion was made to close the public hearing. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 6. Consider authorizing staff to submit an application to Tarrant County for the 45th Year Community Development Block Grant (CDBG) street reconstruction project and take any necessary action. Manager of Engineering Robertson presented this item in conjunction with Item 5. Motion was made to authorize staff to submit an application for the 45th Year Community Development Block Grant street reconstruction project. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 NEW BUSINESS Item 7. Consider the award of a Professional Services Contract to Schrickel, Rollins, Parkhill, Smith & Cooper, Inc. to develop construction documents for the City Gateways Signage Project, Ordinance No. 2019-010 appropriating funds, and take any necessary action Parks and Recreation Director Kevin Mitchell presented this item and answered questions from Council. This project will be the first implementation of the entry signage component of the gateway and landscape enhancement master plan. The project site location is the corner of Northwest Highway and West State Highway 114 frontage road. The proposed agreement with Shrickel Rollins PSC (advertised as Schrickel, Rollins, Parkhill, Smith & Cooper, Inc.) is for an estimated amount of $58,500, with the amount being appropriated to the Grant Fund from the Quality of Life Fund. City Council March 5, 2019 Page 3 Motion was made to award a Professional Services Contract with Shrickel Rollins PSC to develop construction documents for the City Gateways Signage Project and Ordinance No. 2019-010 appropriating funds. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2019-010 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $58,500 FROM THE QUALITY OF LIFE FUND AND TRANSFER OF FUNDS TO THE GRANT FUND AND THE APPROPRIATION OF $58,500 IN THE GRANT FUND FOR PROFESSIONAL SERVICES FOR THE CITY GATEWAYS SIGNAGE PROJECT Item 8. Consider the award of bid for restoration services for the McPherson Log Barn to Marquis Restoration & Preservation and take any necessary action. Convention and Visitors Bureau Director P.W. McCallum presented this item and answered questions from Council. The McPherson Log Barn was originally located at 900 Park Boulevard, but was relocated to the Cotton Belt Historical Railroad District in 2018. Restoration of the barn is estimated at $197,000. Motion was made to award the bid for restoration services to Marquis Restoration & Preservation. Motion: Lease Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Consent Agenda Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. City Council March 5, 2019 Page 4 Item 9. Consider Ordinance No. 2019-011 authorizing a continuing disclosure agreement to comply with the revised Securities and Exchange Commission Rule 15c2- 12 with the Trinity River Authority of Texas. Chief Financial Officer Greg Jordan recommended approval of the ordinance authorizing a continuing disclosure agreement with the Trinity River Authority. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2019-011 AN ORDINANCE O THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; AUTHORIZING THE EXECUTION AND DELIVERY OF A CONTINUING DISCLOSURE AGREEMENT WITH THE TRINITY RIVER AUTHORITY OF TEXAS; AND PROVIDING AN EFFECTIVE DATE Item 10. Consider the renewal of an annual contract for various products with Amazon Business. Chief Financial Officer Jordan recommended approval of the renewal of the annual contract with Amazon Business. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 11. Consider the renewal of an annual contract for emergency medical supplies with Bound Tree Medical, LLC. Fire Chief Darrell Brown recommended approval of the renewal of the annual contract for emergency medical supplies. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 City Council March 5, 2019 Page 5 Item 12. Consider Resolution No. 2019-017 authorizing the purchase of IT equipment and software license for Oak Grove Softball Field from General Datatech. L.P. Chief Technology Officer Tessa Allberg and Parks and Recreation Director Mitchell recommend approval of the resolution authorizing the purchase of IT equipment and software licenses for Oak Grove Softball Field. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2019-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE IT EQUIPMENT AND SOFTWARE LICENSES FOR OAK GROVE SOFTBALL FIELD THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 13. Consider Resolution No. 2019-018 authorizing the purchase and installation of waterline tile for Dove Wateraark from Sunbelt Pools. Parks and Recreation Director Mitchell recommended approval of the resolution authorizing the purchase and installation of waterline tile for Dove Waterpark. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2019-018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AND INSTALL WATERLINE TILE FOR DOVE WATERPARK THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE City Council March 5, 2019 Page 6 Item 14. Consider the award of an informal request for quote, with renewals, for aquatic maintenance services with Century Pool Service. Parks and Recreation Director Mitchell recommended approval of the informal request for quote, with renewals, for aquatic maintenance services. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 15. Consider the renewal of an annual contract for parks janitorial services with PureService Corporation. Parks and Recreation Director Mitchell recommended approval of the annual contract for parks janitorial services. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 16. Consider the renewal of an annual contract for janitorial services for City facilities with Regent Services. Public Works Director Bryan Beck recommended approval of the renewal of the annual contract for janitorial services for City facilities. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 17. Consider approval for the award of an informal request for quote for a sign printer from A. Visacom. Public Works Director Beck recommended approval of the award of the informal request for quote for a sign printer. Motion was made to approve the consent agenda as presented. Motion: Coy City Council March 5, 2019 Page 7 Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 18. Consider the minutes of the February 19, 2019 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 7:51 p.m Motion: Freed Second: O'Dell Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 19th day of March, 2019. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council March 5, 2019 Page 8