HomeMy WebLinkAboutItem 18 - Minutes STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd
day of April, 2019 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate Mayor
Darlene Freed Mayor Pro Tem
Sharron Rogers Council Member
Mike Lease Council Member
Chris Coy Council Member
Duff O'Dell Council Member
Paul Slechta Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Matthew C.G. Boyle Assistant City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the meeting to order at 6:46 p.m.
Item 1 . Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Consultation with and legal advice from the City Attorney regarding pending
litigation (Morrissey, et al. v. Grapevine — Cause No. 348-303736-18),
pursuant to Section 551 .071 , Texas Government Code.
B. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City property, Public Works, and the 185 acres)
pursuant to Section 551 .072, Texas Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551 .087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:49 p.m. The closed session ended at 7:25 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551 .071 , 551 .072 or 551 .087. City
Manager Bruno Rumbelow stated no action was necessary.
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
Mayor Tate called the regular meeting to order at 7:33 p.m.
REGULAR MEETING
Item 2. Invocation
Council Member Sharron Rogers delivered the invocation.
Item 3. Posting the Colors and the Pledge of Allegiance
Council Member Sharron Rogers led the Pledges of Allegiance.
Item 4. Citizen Comments
There was no one wishing to speak during citizens comments.
PRESENTATIONS
Item 5. Mayor Tate to present a proclamation recognizing April as Child Abuse Prevention
Month.
Mayor Tate presented the proclamation to Pera Claros with Alliance for Children. Ms.
Claros thanked the City and the Police Department for their support.
NEW BUSINESS
Item 6. Consider Resolution No. 2019-020 authorizing the Interlocal Agreement with
Trinity Metro relative to the TEX Rail Project and Ordinance No. 2019-018 appropriating
funds.
Public Works Director Bryan Beck presented this item and answered questions from
Council. The capstone agreement memorializes changes that have occurred since the
original agreement was approved in 2007 and as the project has developed.
Council discussed this item.
City Manager Rumbelow answered questions from Council.
City Council April 2, 2019 Page 2
Motion was made to approve Resolution No. 2019-020, amending the agreement to
include in Section IV (X) GVRR Schedule and Operations to add a paragraph that states,
"In the event of any GVRR schedule disputes that cannot be resolved by staff of both
organizations, the manner shall be resolved to both parties satisfaction by a meeting of
the Trinity Board Chair and the Mayor of the City of Grapevine", the Operations
Agreement referenced in Section V (V) will be reviewed by Council prior to signing; and
Ordinance No. 2019-018 appropriating funds.
Motion: Rogers
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2019-020
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO
THE INTERLOCAL AGREEMENT WITH TRINITY METRO
TO MEMORIALIZE THE DESIGN, CONSTRUCTION AND
OPERATIONAL RESPONSIBILITIES AND PROVIDING AN
EFFECTIVE DATE
ORDINANCE NO. 2019-018
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING THE
APPROPRIATION OF $33,000 IN THE UTILITY
ENTERPRISE CAPITAL FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Consent Agenda
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. There were no requests to remove any items from the consent agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 7. Consider Resolution 2019-021 amending the authorized representatives in the
TexPool and TexPool Prime Investment Pools.
City Council April 2, 2019 Page 3
Chief Financial Officer Greg Jordan recommended approval of the resolution amending
the authorized representatives in the TexPool and TexPool Prime Investment Pools to
add Treasurer Shellie Johnson to the list of authorized representatives.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2019-021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AMENDING THE AUTHORIZED
REPRESENTATIVES IN THE TEXPOOL AND TEXPOOL
PRIME INVESTMENT POOLS AND PROVIDING AN
EFFECTIVE DATE
Item 8. Consider approval for the award of an informal request for quote for 42 shuttle
computers from Able Electronics.
Chief Technology Officer Tessa Allberg recommended approval of the award of an
informal request for quote for computers for an amount not to exceed $41 ,370.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 9. Consider approval for the purchase of micro-surfacing services from
Intermountain Slurry Seal, Inc.
Parks and Recreation Director Kevin Mitchell recommended approval of the purchase of
micro-surfacing services for the parking lot at Meadowmere Park for an amount not to
exceed $42,083.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
City Council April 2, 2019 Page 4
Item 10. Consider the purchase and installation of flooring for Pleasant Glade Pool from
Life Floor.
Parks and Recreation Director Mitchell recommended approval of the purchase and
installation of flooring for Pleasant Glade Pool for a total amount not to exceed $46,506.
This purchase is to replace the existing flooring in the restrooms, the changing rooms, the
main entry, and the area between the pool and building.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 11 . Consider the purchase of four police interceptor SUVs from Sam Pack's Five
Star Ford.
Police Chief Mike Hamlin and Public Works Director Beck recommended approval of four
interceptor SUVs for a total amount not to exceed $201,828.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 12. Consider the purchase of four Liberty II light bars for the new police interceptor
SUVs from Defender Supply.
Police Chief Hamlin and Public Works Director Beck recommended approval of the
purchase of light bars for the new police interceptor SUVs for a total amount not to exceed
$16,389.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 13. Consider the renewal of annual contracts for various fuels with primary vendor,
Martin Eagle Oil Company, and secondary vendor, Douglas Distributing.
Public Works Director Beck recommended approval of the renewal of contracts for
various fuels for an estimated amount of $800,000.
City Council April 2, 2019 Page 5
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 14. Consider the renewal of an annual contract for concrete services with Manning
Concrete Sawing.
Public Works Director Beck recommended approval of the annual contract for concrete
services for an annual estimated amount of $500,000.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 15. Consider the renewal of an annual contract for waterworks products with Core
& Main LP.
Public Works Director Beck recommended approval of the award of the annual contract
for the purchase of waterworks products for an annual estimated amount of $170,000.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 16. Consider the annual contracts for cold milling machining with Dustrol, Inc. and
Tex Op Construction, LP.
Public Works Director Beck recommended approval of the annual contracts for cold
milling machining for an annual estimated amount of $100,000.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
City Council April 2, 2019 Page 6
Item 17. Consider approval for the award of an informal request for quote for a
submersible pump from Precision Pump Systems.
Public Works Director Beck recommended approval of the award of an informal request
for quote for a submersible pump for the Denton Creek Lift Station for an amount not to
exceed $21 ,875.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 18. Consider approval for the purchase of a cold planer/tiller attachment tool from
Holt Texas.
Public Works Director Beck recommended approval of the purchase of a cold planer/tiller
attachment tool for a total amount not to exceed $24,170.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 19. Consider a Joint Election Agreement with the Tarrant County Elections
Administrator to provide election services and equipment for the May 4, 2019 General
Election.
City Secretary Tara Brooks recommended approval of the agreement with Tarrant County
to conduct the May 4, 2019 General Election.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 20. Consider the minutes of the March 19, 2019 Regular City Council meeting.
City Secretary Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
City Council April 2, 2019 Page 7
Second: Slechta
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 7:41 p.m.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 16th
day of April, 2019.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
City Council April 2, 2019 Page 8