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HomeMy WebLinkAbout2019-04-16 Joint Meeting * CITY OF GRAPEVINE, TEXAS (GRA VIN REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION T E .0X A s TUESDAY, APRIL 16, 2019 g, GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:00 p.m. Dinner— City Council Conference Room 6:30 p.m. Call to Order of City Council Meeting — City Council Chambers 6:30 p.m. Executive Session — City Council Conference Room 7:30 p.m. Joint Regular Meeting — City Council Chambers CALL TO ORDER: 6:30 p.m. — City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Morrissey, et al. v. Grapevine — Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, the 185 acres and Lonesome Dove Exchange) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. — City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Beth Tiggelaar JOINT PUBLIC HEARINGS 3. Final Plat Lots 4R2 and 5R1, Block 102, College Heights Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Neal Cooper, Cooper Street Homes, requesting to replat Lot 4R1, Block 102, College Heights Addition. The subject property is located at 512 Estill Street and is currently zoned "R-7.5" Single Family Residential District. Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 5. Chief Financial Officer to present quarterly financial report. NEW BUSINESS 6. Consider the 2019 Water Conservation and Drought Contingency Plan, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 7. Consider the purchase of fire rescue equipment from Metro Fire Apparatus Specialists, Inc. Fire Chief recommends approval. 8. Consider the renewal of an annual contract for safety consultant services with Commercial Risk Services, Inc. Chief Financial Officer recommends approval. City Council April 16, 2019 Page 2 9. Consider an annual contract for insurance consultant services for group health benefits with McGriff, Seibels & Williams Insurance Services. Chief Financial Officer recommends approval. 10. Consider renewal of annual contracts for horticultural chemicals and fertilizers with BWI Companies, Inc., Harrell's, LLC, Innovative Turf Supply and Winfield Solutions, LLC. Golf Director and Parks and Recreation Director recommend approval. 11. Consider the renewal of an annual contract for cabin housekeeping services with Pure Service Corporation. Parks and Recreation Director recommends approval. 12. Consider authorization of the purchase of computer equipment from Brite Computers. Police Chief recommends approval. 13. Consider the renewal of an annual contract for HVAC preventive maintenance services with The Brandt Companies, LLC. Public Works Director recommends approval. 14. Consider the award of an informal request for quote for a Honda pump from Precision Pump Systems. Public Works Director recommends approval. 15. Consider the renewal of an annual contract for hauling of debris and aggregates with Q. Roberts Trucking, Inc. Public Works Director recommends approval. 16. Consider the award of an informal request for quote for a turbine pump from FCX Performance. Public Works Director recommends approval. 17. Consider the award of an informal request for quote for generator repair from Clifford Power. Public Works Director recommends approval. 18. Consider the minutes of the April 2, 2019 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING AND ZONING COMMISSION RECOMMENDATIONS 19. Final Plat Lots 4R1 and 5R1, Block 102, College Heights Addition — Consider the recommendation of the Planning and Zoning Commission and take any necessary action. ADJOURNMENT City Council April 16, 2019 Page 3 In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on April 12, 2019 by 5:00 p.m. GRAp�` 0 ~```y Al le �� yr im Tara Brooks City Secretary �� ,!y If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. City Council April 16, 2019 Page 4 CITY OF GRAPEVINE, TEXAS A VINE REGULAR PLANNING AND ZONING COMMISSION MEETING TUESDAY, APRIL 16, 2019 T E X A S GRAPEVINE CITY HALL, SECOND FLOOR • 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 7:00 p.m. Briefing Session - Planning and Zoning Commission Conference Room 7:30 p.m. Joint Meeting with City Council - City Council Chambers 7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room BRIEFING SESSION 1 . Planning and Zoning Commission to conduct a briefing session to discuss all items scheduled on tonight's agenda. No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Beth Tiggelaar JOINT PUBLIC HEARINGS 3. Final Plat Lots 4R1 and 5R1 , Block 102, College Heights Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Neal Cooper, Cooper Street Homes, requesting to replat Lot 4R1 , Block 102, College Heights Addition. The subject property is located at 512 Estill Street and is currently zoned "R-7.5" Single Family Residential District. Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. REGULAR SESSION: 7:30 p.m. (Immediately following Joint Public Hearings) — Planning and Zoning Commission Conference Room NEW BUSINESS 4. Final Plat Lots 4R1 and 5R1 , Block 102, College Heights Addition — Consider the application and make a recommendation to City Council. 5. Consider the minutes of the March 19, 2019 Regular Planning and Zoning Commission meeting. NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551 , I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on April 12, 2019 by 5:00 p.m. GRAA`e �o�I ``'y U1 1m Tara Brooks City Secretary � e C9 If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. Planning and Zoning Commission April 16, 2019 Page 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 16th day of April, 2019 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Mike Lease Chris Coy Duff O'Dell Paul Slechta Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver BJ Wilson Monica Hotelling Jim Fechter Beth Tiggelaar Gary Martin Dennis Luers Robert Rainwater Traci Hutton Chairman Vice Chairman Member Member Member Member Member Alternate Member Alternate Member constituting a quorum, and the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs John F. Boyle, Jr. Matthew C.G. Boyle Shawna Barnes Call to Order City Manager Assistant City Manager City Attorney Assistant City Attorney Assistant City Secretary Mayor Tate called the meeting to order at 6:30 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with and legal advice from the City Attorney regarding pending or contemplated litigation (short term/transient rentals), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, the 185 acres and Lonesome Dove Exchange) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:32 p.m. The closed session ended at 7:20 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 551.072 or 551.087. City Manager Bruno Rumbelow stated there was no action necessary. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:31 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance Commissioner Beth Tiggelaar delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Final Plat Lots 4R2 and 5R1, Block 102, College Heights Addition Manager of Engineering John Robertson reported the applicant was requesting to replat Lot 4R1, Block 102, College Heights Addition. The subject property is located at 512 Estill Street and is currently zoned "R-7.5" Single Family Residential District. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Wilson Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Martin, and Luers Nays: None Approved: 7-0 City Council Meeting April 16, 2019 Page 2 Motion was made to close the public hearing. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. Item 8. Citizen Comments There was no one wishing to speak during citizen comments. PRESENTATIONS Item 5. Chief Financial Officer to present quarterly financial report. Chief Financial Officer Greg Jordan reported sales tax is steady and trending close to budget. The Utility Fund is projected to have surplus at the end of the year and the Lake Parks Fund is in line with the budget. Hotel Occupancy Tax continues to rise and unemployment remains below the national average. NEW BUSINESS Item 6. Consider the 2019 Water Conservation and Drought Contingency Plan, and take any necessary action. Public Works Director Bryan Beck presented this item to Council. Motion was made to approve the 2019 Water Conservation and Drought Contingency Plan. Motion: O'Dell Second: Freed Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City City Council Meeting April 16, 2019 Page 3 Council for full discussion. There were no requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 7. Consider the purchase of fire rescue equipment from Metro Fire Apparatus Specialists, Inc. Fire Chief Darrell Brown recommended approval of the purchase for a total amount not to exceed $23,773. This purchase is for rescue equipment to enhance capabilities of stabilizing vehicles and removing people from larger vehicles and mass transit (TEXRail) vehicles. Item 8. Consider the renewal of an annual contract for safety consultant services with Commercial Risk Services, Inc. Chief Financial Officer Jordan recommended approval of the renewal of the annual contract for safety consultant services in the areas of education, compliance and best practice training for an amount not to exceed $36,000. Item 9. Consider an annual contract for insurance consultant services for group health benefits with McGriff, Seibels & Williams Insurance Services. Chief Financial Officer Jordan recommended approval of the annual contract for insurance consultant services for group health benefits for an amount not to exceed $50,000. McGriff, Seibels & Williams Insurance Services will assist with insurance placement for medical, dental, vision, life, disability and stop -loss insurance coverages. They also ensure that benefit designs are consistent with the strategic benchmarks, provide compliance tools and legislative information and provide data analysis on plans and performance. Item 10. Consider renewal of annual contracts for horticultural chemicals and fertilizers with BWI Companies, Inc., Harrell's, LLC, Innovative Turf Supply and Winfield Solutions, LLC. Golf Director Russell Pulley and Parks and Recreation Director Kevin Mitchell recommended approval of the renewal of annual contracts for horticultural chemicals and fertilizers for an annual estimated amount of $80,000. City Council Meeting April 16, 2019 Page 4 Item 11. Consider the renewal of an annual contract for cabin housekeeping services with Pure Service Corporation. Parks and Recreation Director Mitchell recommended approval of the renewal of the annual contract for cabin housekeeping services for The Vineyards Campground and Cabins for an annual estimated amount of $52,000. Item 12. Consider authorization of the purchase of computer equipment from Brite Computers. Police Chief Mike Hamlin recommended approval of the purchase of 10 rugged Getac tablets and associated hardware/software for a total amount not to exceed $25,841. Item 13. Consider the renewal of an annual contract for HVAC preventive maintenance services with The Brandt Companies, LLC. Public Works Director Beck recommended approval of the renewal of the annual contract for HVAC preventive maintenance services for an amount not to exceed $65,230. Item 14. Consider the award of an informal request for quote for a Honda pump from Precision Pump Systems. Public Works Director Beck recommended approval of the informal request for quote for HP Honda submersible pump that is needed for Minters Chapel Lift Station for an amount not to exceed $25,910. Item 15. Consider the renewal of an annual contract for hauling of debris and aggregates with Q. Roberts Truckina. Inc. Public Works Director Beck recommended approval for hauling of debris and aggregates for an annual estimated amount of $100,000. Item 16. Consider the award of an informal request for quote for a turbine pump from FCX Performance. Public Works Director Beck recommended approval of an informal request for quote for a turbine pump for the water treatment plant for an amount not to exceed $22,100. Item 17. Consider the award of an informal request for quote for generator repair from Clifford Power. Public Works Director Beck recommended approval of the award of an informal request for quote for generator repair for an amount not to exceed $17,547. Item 18. Consider the minutes of the April 2, 2019 Regular City Council meeting_ City Secretary Tara Brooks recommended approval of the minutes as provided. City Council Meeting April 16, 2019 Page 5 Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 19. Final Plat Lots 4R2 and 5R1, Block 102, College Heights Addition Manager of Engineering John Robertson reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and Final Plat of Lots 4R2 and 5R1, Block 102, College Heights Addition. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 7:43 p.m. Motion: Lease Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 7th day of May, 2019. APPROVED: William D. Tate Mayor ATTEST: Shawna Barnes Assistant City Secretary City Council Meeting April 16, 2019 Page 6