HomeMy WebLinkAboutItem 15 - Microsoft LicensesMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MAY 7, 2019
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR MICROSOFT
OFFICE 365 SOFTWARE LICENSES
RECOMMENDATION: City Council to consider the renewal of an annual contract for Microsoft
licenses from SHI Government Solutions, Inc. for the Information
Technology Department.
FUNDING SOURCE: Funds for this purchase are available in accounts 100-44500-101-002 (IT
Software License and Maintenance Fees) and 100-12050-000-000 (Pre -
Payments) for an amount not to exceed $284,014.
BACKGROUND: This purchase is to renew our Microsoft Enterprise Licenses Agreement
for Office 365. This licensing agreement includes the Microsoft Office
suite, the Windows virtual desktop environment, the Microsoft Outlook
email system, and SharePoint.
Purchases will be made in accordance with an existing interlocal
agreement with the State of Texas Department of Information Resources
(DIR) as allowed by Texas Local Government Code, Chapter 271 and
Texas Government Code, Chapter 791.
Bids were taken by the cooperative and a contract was awarded to SHI
Government Solutions, Inc. The Purchasing and IT staff reviewed the
contract for departmental specification compliance and pricing and
determined that the contract would provide the best service and pricing for
meeting the needs of the City. The contract is for an initial one-year period
with four optional, one-year renewals.
Staff recommends approval
AP/LW