HomeMy WebLinkAboutItem 02 - Smoke Alarms ITEM # :;?-�
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGE9�+JfL-,
MEETING DATE: JANUARY 5, 2010
SUBJECT: CONSIDER APPROVAL FOR THE PURCHASE OF SMOKE
ALARMS UNDER A GRANT FROM THE DEPARTMENT OF
HOMELAND SECURITY
RECOMMENDATION:
City Council to consider approval to purchase 3,000 smoke alarms from Complete
Packaging & Shipping, Inc. in the total amount of$44,880.
FUNDING SOURCE:
Funds are budgeted in account 113-42281-210-03 Grant Fund/Minor Apparatus and
Tools/Fire Department.
BACKGROUND:
Bids were taken in accordance with City Purchasing Policy. Formal bids and
advertisements are not required for purchases under $50,000. Four vendors submitted
quotations. A copy of the bid tabulation listing all pricing received is attached for review.
This request is to approve the purchase of 3,000 smoke alarms. The City of Grapevine
applied for and received a grant from the Department of Homeland Security, Fire
Prevention and Safety grant program to initiate a smoke detector program within the City
of Grapevine.. The "Smoke Detectors...Don't Stay Home without One!" program involves
purchasing smoke detectors for placement within Grapevine residences with the goal
being to ensure that operational smoke alarms are located in high hazard areas. The
program.will involve purchasing smoke detectors, batteries, and door hangers. Once the
purchases are complete, the Grapevine Fire Department will organize a series of
"community blitzes targeting specific neighborhoods and areas for smoke detector
placement.
Additionally, the Grapevine Fire Department will have a cache of smoke detector
batteries and smoke alarms on each of the fire department vehicles. When responding
to a call for service, prior to leaving the residence smoke detectors present will be
tested. If the smoke detector is not functioning the battery will be replaced. If the smoke
alarm does not function after battery placement, a new smoke alarm will be placed (with
a minimum of one on each floor and one adjacent to each sleeping area).
December 29,2009(3:51 PM)
Residents that wish to have their smoke detectors checked by fire department staff may
call fire administration to schedule a smoke detector test. At the time of the test the
smoke detectors will be checked, batteries replaced if necessary, or new smoke
detectors placed.
The first priority for smoke detector placement is within the mobile home units and
residences constructed prior to 1960. In these specific areas, targeted blitzes will be
conducted using fire department and volunteer resources. Future campaigns will target
residences built from 1961-1970 and 1971-1980.
The Grapevine Fire Department is seeking an initial purchase of 3,000, 10-year smoke
detectors with tamper resistant lithium batteries. In accordance with City Purchasing
Policy, Staff received four quotations. The lowest quotation received was an un-solicited
quotation from Fine Line Products. After Staff review, it was found that this vendor is on
the Texas Comptroller of Public Accounts list as a debarred vendor for a period of five
years effective October 15, 2009 and therefore should not be considered for an award.
A copy of the debarred vendor list is attached for review. The second lowest vendor was
from Complete Packaging & Shipping, Inc. This quotation met all of the specification
requirements.
Staff recommends approval to purchase the 3,000 smoke alarms from Complete
Packaging & Shipping, Inc. in the total amount of $44,880 under grant funds from the
Department of Homeland Security.
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December 29,2009(3:51 PM)
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Stat�rchasing Page 1 of 2
Window on State Govcrnment
Susan Combs 1�� 5��um r�} �J�° 1p� AfY ku lurrrs
Debarred Vendor List
As of October 23,2009,the following vendors have failed to comply with their contracts and have
been debarred from doing business with the State of Texas for the period of time indicated.
Vendor ID Date of Length of
Number Vendor Name/Address Debarrment Debarrment
1760135024600 Blast Incorporated November 2, Five Years
1208 Iowa Street 2009
South Houston, TX 77587
1431958313500 Blue Moon Solutions,Inc. December 20, Five Years
12117 Bee Caves Rd. Suite 180 2007
' Austin, TX 78738
17417954314 Eilers Construction, Inc September 23, Until payment of
1035 Eilers Street 2003 Assessed
enber Texa 96 Damages.
1311799583000 Fine Line Products October 15, 2009 ; Five Years
5533 Glasgow Place
Columbus, Ohio 43235
1752519101500 Monarch Systems,Inc. December 7,2001 Until payment of
11140 Petal St., Suite 100 Assessed
Dallas,Texas 75238 Damages
1752944609200 Piumeria Enterprises,LLC April 26,2005 Until payment of
406 Regal Row Assessed
Dallas,TX 75247-5206 " Damages
1200171741700 Spartan Filtration November 2, Five Years
dba:New Life Environmental, Inc. 2007
1461 Avilla Drive
Perris, CA 92571
1742580002000 Star Office Supplies December 20, Until payment of
2601 East Missouri 2001 Assessed
El Paso, Texas 79903 Damages
http://www.window.state.tx.us/procurement/prog/vendor_performance/debarred/debarred ... 12/7/2009