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HomeMy WebLinkAboutItem 16 - Minutes ITEM STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 2nd day of August, 2010 at 5:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Mayor Pro Tern C. Shane Wilbanks absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager Linda Huff City Secretary John McGrane Administrative Services Director CALL TO ORDER Mayor Tate called the workshop to order at 5:30 p.m. ITEM 1. WORKSHOP, BUDGET.FISCAL YEAR 2010-2011 City Manager Bruno Rumbelow noted that due to the state of the national economy, the proposed Fiscal Year 2011 budget has been reduced by 5% which equates to approximately$6.2 million from the current budget year. He stated the sales tax revenues are projected to remain flat. The City proposes to maintain the current tax rate of$35 per $100 valuation. Mr. Rumbelow noted that the proposed budget has personnel reductions of 12.5 positions, there are no cost of living or merit increases for employees included in the budget. Major capital equipment and technology requests were kept at a minimum, only addressing critical needs and continuing with the philosophy of "pay as you go". The proposed budget maintains the 20% fund balance. Administrative Services Director John McGrane reviewed the FY2011 proposal for the following: General Fund, Facilities Maintenance Projects, Parks Maintenance Fund, Street and Signal Maintenance Projects, Convention &Visitors Bureau Fund, Crime Control and Prevention District Fund, Lake Parks Special Revenue Fund, 4B Economic Development Fund, Utilities Enterprise Fund and Lake Enterprise Fund. 08/02/10 Discussion ensued relative to thorough review of the budget for additional line item cuts and personnel downsizing that will be presented at a workshop on August 16, 2010. There was no formal action taken by the City Council. ADJOURNMENT Council Member Coy, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 6:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of August, 2010. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 3rd day of August, 2010 at 7:00 p.m. in the City Council Conference Room, Second Floor,200 South Main Street, with the following members present to-wit: William D. Tate Mayor Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Mayor Pro Tern C. Shane Wilbanks absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:05 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which. businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 08/03/10 ADJOURNMENT Council Member Coy, seconded by Council Member Freed,offered a motion to adjourn the meeting at 8:16 p.m. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of August, 2010. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of August, 2010 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Mayor Pro Tern C. Shane Wilbanks absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:40 p.m_ INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Lease delivered the Invocation and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS, MR. MIKE RICHMOND Mr. Mike Richmond, 1040 Pheasant Ridge, Chairman of the Grapevine Baseball-Softball Association, expressed the association's appreciation for the support provided by City Council and City Staff over the past year. He noted the association's appreciation for the fantastic park and gave kudos to all those involved with the parks program, noting how proud they are to be partners with the City. Mr. Richmond stated at the association's next board meeting, they would be recommending a donation of $1,000 to the Shield Foundation in honor of the first responders (Police and Fire)that assist with the tournament play at the ballpark. ITEM 1 B. CITIZENS COMMENTS MR. JON ELLIS Mr. Jon Ellis, representing USTSA Travel Baseball, expressed USTSA's appreciation to the 08/03/10 City Council, City Staff and first responders for supporting the association's tournaments, the outstanding park facilities and park system. He then presented Mayor Tate with a plaque from USTSA Travel Baseball recognizing the City of Grapevine for their support and excellent facilities. ITEM 1: PRESENTATION OUTSTANDING CRIME PREVENTION AGENCY AWARD Police Chief Eddie Salame presented Mayor Tate with the Outstanding Crime Prevention Agency Award received by the Grapevine Police Department from the Texas Crime Prevention Association for outstanding small agency programs (under 100,000 population). Chief Salame recognized Sergeant Dale Roath, Community Relations Supervisor; Sr. Officer Johnny Jones, Sr. Officer Scott Rhodes and Sr. Officer Jason Keller that oversee the following programs: Community Based Policing Program, Crime Free Multi-Housing Program, Grapevine Business Crime Prevention Initiative and the recent implementation of the Nixle Community Information Service. ITEM 2. PRESENTATION, MAIN STREET PEDESTRIAN ENHANCEMENT PROJECT AWARD T� Public Works Director Matt Singleton presented Mayor Tate the 2010 Public Works Project of the Year Award received from the Texas Chapter of the American Public Works Association. The award recognized the City in the category of Historical Projects of less than $2 million for the Main Street Pedestrian Enhancement Project. ITEM 3. PRESENTATION; PARKS & RECREATION NEEDS ASSESSMENT Parks & Recreation Director Doug Evans presented the results of the Parks & Recreation Needs Assessment that was conducted by National Service Research. Mr. Evans reported that 7,000 addresses were chosen within the six geographic sections of the City. 700 completed surveys were returned with 87%of the respondents noting that Grapevine does an excellent, or good,job of offering recreational programs that meet the needs of citizens of all age groups. It was noted that 70% of all respondents have participated in some type of environmental program within the City and they believe that the City does an excellent/good job regarding the quality and amount of environmental education offered to its citizens. Briefly, he highlighted the respondents' preferences regarding Community Activity Center amenities, Lake Grapevine expanded recreational amenities as well as additional recreational facilities. He stated that the results of the survey will be incorporated in the update of the Open Space Master Plan. ITEM 4. PUBLIC HEARING,TEXAS ENTERPRISE ZONE PROGRAM, GAMESTOP, INC. ORDINANCE, RECOMMEND GAMESTOP, INC AS A TEXAS ENTERPRISE PROJECT Mayor Tate declared the public hearing open. 2 08/03/10 Economic Development Director Dan Truex stated the public hearing is relative to the nomination of GameStop, Inc., to participate in the Texas Enterprise Zone Program. Mr. Adam Glass stated that GameStop is in the process of purchasing a new facility in Grapevine. GameStop has approximately 800 employees and intends to add an additional 60-75 employees as a result of the expansion. As a result of their investment in the new facility located at 2200 William D. Tate Avenue, and their commitment to retain jobs in Grapevine, GameStop would like to apply for state sales and use tax incentives within the State Enterprise Zone Program. The Program allows for the designation of Enterprise Project Status to companies for five years through a competitive selection process by the state following a nomination by the host city by ordinance. The Enterprise Project program is a state program to promote job retention and/or expansion. Ms. Anne Heffington and Mr. Mike Nichols, represented GameStop, Inc. Mayor Tate invited those present to comment regarding GameStop's participation in the Enterprise Zone Program_ No one wished to speak and there was no correspondence to report. Motion by Council Member Freed, seconded by Council Member Coy, to close the public hearing prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks Council Member Freed, seconded by Council Member Lease, offered a motion to approve the ordinance recommending GameStop, Inc. to the Office of the Governor Economic Development and Tourism as a Texas Enterprise Project prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks ORDINANCE NO. 2010-38 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY OF GRAPEVINE TO PARTICIPATE IN THE TEXAS ENTERPRISE ZONE PROGRAM PURSUANT TO THE TEXAS ENTERPRISE ZONE ACT, CHAPTER 2303, TEXAS GOVERNMENT CODE ("ACT"), IDENTIFYING TAX INCENTIVES, DESIGNATING A LIAISON FOR COMMUNICATION WITH THE INTERESTED PARTIES,AND NOMINATING GAMESTOP, INC. TO THE OFFICE OF THE GOVERNOR ECONOMIC DEVELOPMENT AND TOURISM 3 08/03/10 ("OOGEDT") THROUGH THE ECONOMIC DEVELOPMENT BANK ("BANK") AS AN ENTERPRISE PROJECT ("PROJECT") AND PROVIDING AN EFFECTIVE DATE ITEM 4. RESOLUTION, AUTHORIZE PARTICIPATION, NCTCOG SUSTAINABLE DEVELOPMENT CALL FOR PROJECTS, HUDGINS STREET CORRIDOR ROADWAY AND PEDESTRIAN IMPROVEMENTS PROJECT Deputy Director of Public Works Stan Laster recommended approval of a resolution of support and authorizing participation in the NCTCOG Sustainable Development Call for Projects relative to the Hudgins Street Corridor Roadway and Pedestrian Improvements Project. The total cost of the project is $708,750.00 that includes roadway improvements to Hudgins Street between Bellaire Drive and Ball Street and pedestrian improvements from the Convention & Visitors Bureau Museum to Nash Farm. The Regional Transportation Council approved funding for 80% of the project, $567,000.00 with the remaining 20%, $141,750.00, and any overruns being funded by the City. Motion by Council Member Spencer,seconded by Council Member Stewart,to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks RESOLUTION NO. 2010-24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS EXPRESSING SUPPORT FOR SUSTAINABLE DEVELOPMENT WITHIN THE NORTH CENTRAL TEXAS AREA, AUTHORIZING PARTICIPATION IN THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENT'S CALL FOR PROJECTS FOR SUSTAINABLE DEVELOPMENT, COMMITTING TO FUND THE 20% LOCAL PARTICIPATION REQUIRED UNDER THE SUSTAINABLE DEVELOPMENT FUNDING PROGRAM FOR THE HUDGINS STREET CORRIDOR ROADWAY AND PEDESTRIAN IMPROVEMENTS SUSTAINABLE DEVELOPMENT PROJECT AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. 4 08/03/10 Item 6. Adopt-An-Area Agreements, Lindenberger Family and Kayakp_ower.com Parks & Recreation Advisory Board and Parks & Recreation Director recommended approval of Adapt-An-Area Agreements with the Lindenberger Family for Acorn Woods and with Kayakpower.com for the shoreline at Rockledge Park. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks Item 7. Renew Temporary Employment Services Annual Contract Administrative Services Director recommended approval of the renewal of the Temporary Employment Services Annual Contract with Temporaries of Texas. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks Item 8. Consideration of Minutes City Secretary recommended approval of the minutes of the July 13 and 20, 2010 City Council meetings as published. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended prevailed by the following vote Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks ADJOURNMENT Council Member Coy, seconded by Council Member Freed,offered a motion to adjourn the meeting at 8:16 p.m. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks 5 08/03/10 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of August, 2010. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 6