HomeMy WebLinkAboutItem 05 - Lobbying Contract ffEM, 5
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JUNE 1., 2010
SUBJECT: AMENDMENT TO LOBBYING CONTRACT WITH FRED HILL
RECOMMENDATION:
City Council to consider amending a lobbying contract with Fred Hill.
BACKGROUND:
The original contract with Mr. Hill was approved at the March 2, 2010 meeting. The
intent of the City Council when acting on March 2, 2010 was that Fred Hill serve as an
officer of the City at the direction of the City Council.
The amendments to the agreement clarify that intention.
JCH
May 27, 2010(10:05AM)
AGREEMENT
bis Agreement amends the prior Agreement between Solutions for Local Control,LLC Deleted:Thus Agreement is made on
("Consultant")and the City of Grapevine("City")dated March 3,2010.The two parties this the 3fd day of March,2010,by and
agree as follows:
Parties Formatted:Font:Bola
For ppWoses of this Agreement,Consultant shall mean Mr.pied Hill sole rind al and
owner of Solutions for Local Control,LLC.If for any reason Mr.Hill ceases to serve as
Consultant.,this Agreement will be deemed terminated effective immediately... Formatted:Font:Not Bold
.
'PERMS
This Agreement is effective from March 3,2010;through March 2,2012.The agreement
will renew automatically for an additional two year period unless terminated in writing
by either party 60 days prior to the termination date.
SERVICES
The parties agree that the Consultant shall perform the following services at the direction
of the City and its City Council:
1. Assist the City in developing political and legislative strategies to achieve its
goals;
2. Assist in communicating the position of the City to the legislative and executive
branches of Texas government, interested parties and the public;
3 Represent the City during meetings,hearings and negotiating sessions involving
the executive or legislative branches of Texas government regarding issues of
importance to the City;
4 Assist the City in working with elected officials and members and staff persons of
the Texas House of Representatives and Texas Senate in passing or amending
legislation favorable to the City or in defeating legislation deemed harmful to the
goals of the City;
5 Monitor and represent the City during interim legislative studies or interim
committee meetings;and
5 Provide routine status reports to the City regarding the items outlined above.
t- ---- �Fo,matte d: �nlont7.",e ft: 0.25'7 The scope of work and method to obtain the desired results shall be at the sole ----- matted: Numbering
direction and discretion of the City.
FEES
For services rendered under this Agreement,the City agrees to pay Consultant the sum of
53,500 monthly for the duration of this agreement unless cancelled by either party and
payable on the 3rd day of each calendar month beginning March 3,2010.The fee shall be
made to Solutions for Local Control,LLC,909 North Waterview Drive,Richardson,
Texas,75080,and deposited electronically to the account of the Consultant on or about
the first of each month.
Deleted:q
EXPENSES ¶
In addition to the professional fee,the City agrees to reimburse Consultant for necessary
and reasonable,itemized out-of.-pocket expenses requested and approved in advance.by ¶
City.Expenses may include travel,lodging and business meals incurred on behalf of the 9I
City and at its request. Such itemized expenses,with corresponding paid receipts,shall
be paid separately and shall be reviewed and approved by the City,prior to payment
Such expenses do not include the normal office functions or daily expenses of the
Consultant in the course of his functions in Austin representing the interests of the
City.
CONFLICTS OF INTEREST
Consultant will comply with all relevant state laws regarding ethics and lobbying,
including immediately notifying the City in the event a conflict of interest arises and
resolving any conflict.
REGISTRATION REQUIREMENTS
Texas ethic laws require Consultant to disclose his representation of the City and to
report certain moneys paid for some of the activities to be conducted under this contract.
Consultant will comply with all rules regarding such disclosure and shall communicate
with the City prior to filing such disclosures.In addition,if the Consultant performs any
lobbying for the City with any local jurisdiction,it is the responsibility of the Consultant
to properly register and comply with all local lobbying ordinances. Deleted:INDEPENDENT
CONTRACTOR RELATIONSHHN�
Consultant agrees not to engage in an activity on behalf of the City,which is contrary to It is understood by the parties that
Y Consultant is an independent contractor
any Federal,State,or local law or regulation.Furthermore,Consultant agrees not to make for the purposes ofnry federal and/or
err offer any gifts or gratuities to any public official on behalf of the City. CCoonnsulttaantincluding
is o mgr way,and that an
employee,full or part time of the City.¶
Deleted:¶
TERMINATI®N
It is agreed and fully understood that City may,at its option and without prejudice to any
other remedy it may be entitled to at law or in equity, cancel or terminate this agreement
upon sixty(60)days written notice to Consultant. Consultant shall be compensated in
accordance with the terms of this contract for all services that City shall be obligated to
pay for any work performed in accordance with this agreement.City shall not be
obligated to pay for any work which is not submitted in compliance with the terms of this
agreement.Consultant shall deliver all original source documents belonging to City
immediately after notice of termination of this agreement has been received by
Consultant. The City may also terminate this contract with(30)days notice if termination
is caused due to a conflict of interest that cannot be resolved to the City's satisfaction.
It is agreed and fully understood that the Consultant may,at its option and without
prejudice to any other remedy it may be entitled to at law or in equity,cancel or terminate
this agreement upon sixty(60)days written notice to City.
City of Grapevine
DATE
Consultant
Fred Hill
On behalf of Solutions for
Local Control,LLC