HomeMy WebLinkAboutItem 21 - Central Irrigation System Controllers and Parts ITEM
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGERj�`
MEETING DATE: JULY 20, 2010
SUBJECT: APPROVAL OF A RESOLUTION TO RENEW A SOLE SOURCE
CONTRACT FOR THE PURCHASE OF CENTRAL IRRIGATION
SYSTEM CONTROLLERS AND PARTS
RECOMMENDATION:
City Council to consider approval of a resolution to renew an annual contract with fixed
annual pricing to Interspec, Inc., a sole source provider for central irrigation controllers and
parts. Total annual expenditures will not exceed the budgeted amount of$90,000. A copy
of the annual pricing from Interspec, Inc. is attached.
FUNDING SOURCE:
Funding for this purchase is currently available in account 174-74015-051 Parks
Maintenance/Capital Replacementllrrigation Replacement.
BACKGROUND:
This procurement will be made as a sole source in accordance with Local Government
Code Chapter 252, Subchapter B, Section 252.022 (a).
Council approved a resolution considering Interspec, Inc., a sole source vendor on
February 20, 2007. Interspec, Inc. is the only certified irrigation reseller of the controllers
and parts compatible with the system currently in place. Use of any other type of
controller/part would require replacement of the system. This request is to renew the
current contract for an additional one year period with an increase in price of less than 1%.
The slight increase is due to any part that will be replaced, upgraded to the current model
and will include new technology for more accurate reading and reporting. A copy of the
annual pricing from Interspec, Inc. is attached and will remain firm for one year. The
controllers and parts will be purchased on an as-needed basis. Interspec, Inc. has provided
this service in the past with satisfactory results.
Staff recommends approval to renew an annual contract with fixed annual pricing to
Interspec, Inc. a sole source provider for central irrigation controllers and parts.
GR
Interspec
2009110 2010111
Pricing Pricing
1 1 Each IS-BM-30-AC-100, Meter,Arad 3"AC I=100 $1,050.00 $1,060.00
2 1 Each IS-BM-15-AC-01, Meter, Arad 1.5' 1=1 $616.00 $616.00
3 1 Each IS-BM:15-AC-10, Meter, Arad 1.5"AC I=10 $616.00 $616.00
4 1 Each IS-BM-15-DC-01, Meter, Arad 1.5' DC Latching 1=1 $645.00 $645.00
5 1 Each IS-BM-15-DC-10, Meter, Arad 1.5" DC Latching 1=10 $645.00 $645.00
6 1 Each IS-BM-20-AC-01, Meter, Arad 2" 1=1 $616.00 $620.00
7 1 Each IS-BM-20-AC-10, Meter, Arad 2"AC 1=10 $616.00 $620.00
8 1 Each IS-BM-20-DC-01, Meter, Arad 2" DC Latching 1=1 $645.00 $655.00
9 1 Each IS-BM-20-DC-10, Meter, Arad 2" DC Latching 1=10 $645.00 $655.00
10 1 Each IS-BM-30-AC-10, Meter, Arad 3" 1=10 $1,050.00 $1,060.00
IS-MIA-U4N-OU-SS, Moscad IRRlnet AC 1614 UHF HP, CMU,
11 1 Each Green SS Enclosure $8,150.00 $8,150.00
12 1 Each IS-BM-40-AC-10, Meter, Arad 4" 1=10 $1,640.00 $1,640.00
13 1 Each IS-420-M, CPU 420 with DPSK Modem $2,600.45 $2,600.45
14 1 Each IS-13M-6O-AC-100, Meter,Arad 6"AC 1=100 $3,881.00 $3,880.00
IS-CIA-RU-SS, IRRlcom AC 1212 UHF, Green SS Enclosure
15 1 Each w/Surge $3,950.00 $3,950.00
16 1 Each IS-C1 D-RU-SO, IRRlcom AC 1212 UHF, Green Solar Enclosure $3,450.00 $3,450.00
IS-C2A-RU-SS, IRRlcom AC 2414 UHF, Green SS Enclosure
17 1 Each w/Surge $4,500.00 $4,500.00
18 1 Each IS-C2D-RU-SO, IRRlcom AC 24/4 UHF, Green Solar Enclosure $3,675.00 $3,675.00
IS-C3A-RU-SS, IRRlcom AC 3616 UHF, Green SS Enclosure
19 1 Each w/Surge $6,050.00 $6,050.00
IS-C4A-RU-SS, IRRlcom AC 4818 UHF, Green SS Enclosure
20 1 Each w/Surge $6,500.00 $6,500.00
21 1 Each IS-CM-UK, Central Upgrade kit, 2-CPU MB, RC $3,590.00 $3,590.00
22 1 Each IS-GDS215U2, Radio Kit, UHF Midland $750.00 $750.00
23 1 Each IS-KT, Keyboard Terminal wlcase $595.00 $595.00
24 1 Each IS-BM40-AC-100, Meter, Arad AC 1=100 $1,640.00 $1,640.00
IS-M2A-U4N-0U-SS, Moscad IRRInetAC 3218 UHF HP, CMU,
25 1 Each Green SS Enclosure $8,960.00 $8,960.00
IS-M3A-U4N-00-SS, Moscad IRRlnet AC 48112 UHF Green SS
26 1 Each Enclosure wlSurge $9,770.00 $9,770.00
IS-M4A-U4N-OU-SS, Moscad IRRlnet AC 64/16 UHF HP, CMU,
27 1 Each Green SS Enclosure $10,580.00 $10,580.00
IS-M5A-U4N-OU-SS, Moscad IRRlnet AC 80120 UHF HP, CMU,
28 1 Each Green SS Enclosure $11,620.001 $11,620.00
$99,045.45 $99,092.45
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RESOLUTION NO. �
C�
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN
FACTS RELATIVE TO THE PURCHASE OF IRRIGATION
CONTROLLERS AND PARTS AND AUTHORIZING THE CITY
MANAGER OR THE MANAGER'S DESIGNEE TO EXECUTE
SAID DOCUMENTS AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is in need of purchasing irrigation
controllers and parts for the City Irrigation System on an as needed basis; and
WHEREAS, Interspec, Inc. is the only known vendor who can supply replacement
controllers and parts that are compatible with the existing irrigation system; and
WHEREAS, sole source procurements are listed as an exception to the normal
bidding procedure under Local Government Code Chapter 252, Subchapter B, Section
252.022 (a).
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
establishment of an annual contract to purchase irrigation controllers and controller parts
from Interspec, Inc. on an as needed basis and in accordance with the price list attached
as "Exhibit A".
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 20th day of July, 2010.
APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. NO. 2