HomeMy WebLinkAboutItem 13 - Street Paving Fabric ITEM # 13
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER V
MEETING DATE: SEPTEMBER 21, 2010
SUBJECT: CONTRACT RENEWAL OF BID NUMBER 258-2006 FOR
STREET PAVING FABRIC
RECOMMENDATION:
City Council to consider renewal of a contract to Hanes Geo Components as primary
contractor to establish fixed annual pricing for paving fabric. Annual purchases will be
limited to the budgeted amount for this product. The bid tabulation is attached for review.
FUNDING SOURCE:
Funds are available in account 325-48899-415-06-0008 (Lease Fund/ Capital
Equipment Plan/ Infrastructure/New Streets) in the amount of$50,000.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid advertisement was posted in
the Fort Worth Star Telegram on March 9, 2006 and March 16, 2006.
The purpose of this bid was to establish annual contract pricing for street paving fabric
required on an as needed basis by the Street Division. The bid requested fixed annual
pricing for two widths of paving fabric. Bids were issued to six vendors with two vendors
responding. On April 18, 2006, Council initially approved contracts with Lone Star
Products (now called Hanes Geo Components) as primary supplier and Texas
Contractors Supply (now known as White Cap Construction Supply) as secondary
supplier. On August 5th, 2008, Council rejected the renewal of White Cap Construction
as secondary supplier due to a 31.8% requested price increase. Under the State Local
Government Code a contract may not be increased by more than 25%.
The bid was for an initial one-year period with an option to renew for four additional one-
year periods. If renewed, this would be the fourth, one-year renewal period. Hanes Geo
Components has provided this service in the past with satisfactory results and has
agreed to renew the contract with no price increase. (See attached documentation.)
Staff recommends renewal of a contract to Hanes Geo Components for street paving
fabric on an as-needed basis.
GR
AM
Ju1. 20. 2010 9 33A Lcne Star Products No. 2797 P. 2/3
104201
A =f c°1�` 6'17?e- x COMPANY
July 20, 2010
City of Grapevine
,AAtbi: Gary Roscher
501 Shady Brook D rive, Room 4108
Grapevine, TX 76051
Re: City of Grapevine Contrast— 258-2006 Street Paving Fabric
Dear Grary,
Hanes Geo C:onaponents.(formerly Lone Star Products) would like to renew
.............__... ................................ .._............................... .............-._.............I..�....-._ ......A........... ..................
our contract with the City of Grapevine for item 258-2._........_...._............................_.........................._.._... ... ... .
. . 006 Street Paving
.fabric at the current contract price of$0.464 per square yard for both items
listed on our contract (see attached copy of current contrast). Thank you for
the opportunity to continue to supply the City of Grapevine.
Sincerely
LG�`
Sam DuRard
Vice Presidcnt of Sales
www.hanesgeo.com 469.523-0444