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Home My WebLink AboutItem 10 - Book Service Contract ITEM /0 MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER S9-- MEETING DATE: OCTOBER 19, 2010 SUBJECT: APPROVAL TO RENEW A BOOK SERVICE CONTRACT FOR THE LIBRARY RECOMMENDATION: City Council to consider award of an annual contract to Brodart McNaughton Book Service to provide book services for a total annual amount of$19,163. FUNDING SOURCE: Funding is available in account 100-44573-313-1 General Fund/Library/Leases & Rentals $19,163. BACKGROUND: This purchase will be made in accordance with an existing Interlocal Agreement with the Local Government Purchasing Cooperative (Buyboard.com) as allowed by Texas Local Government Code, Section 271.102. Bids were taken by the Cooperative and a contract was awarded to Brodart McNaughton Book Service under contract number 226-05. The Interlocal Agreement and Cooperative Purchasing Agreement satisfy all bidding requirements under the Local Government Code. This contract is with Brodart McNaughton Book Service to provide book leasing services to the Library. Brodart has provided this service in the past as part of the Library's book leasing program. The service provides a collection of recently published, popular and best-selling books to libraries for use while the books are in high demand. The contract will be in effect from December 2010 until November 2011. The annual contract price is $19,163. Staff recommends approval of an award to Brodart McNaughton Book Service. GR October 14,2010(10:05AM) ITEM MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER�� MEETING DATE: OCTOBER 19, 20'10 SUBJECT: PURCHASE OF A MAINTENANCE AGREEMENT COVERING GROUPWISE AND NETWORK SOFTWARE RECOMMENDATION: City Council to consider approval of a maintenance contract with SHI Government Solutions, Inc. covering various network software licenses. The total cost of this agreement is not to exceed $39,1 56.49. FUNDING SOURCE: Funding for this purchase is currently available in account 100-44540-101-2 (General Fund/Professional ServiceslTechnology). BACKGROUND: This purchase will be made in accordance with a contract established through the State of Texas Department of Information Resources (contract # DIR-SDD-1034). Contract purchases through DIR are authorized under Texas Government Code, Chapter 2054, Subchapter 2054.0565 (b) that states, "A political subdivision that purchases an item or service using a contract under this section satisfies any other law requiring the political subdivision to seek competitive bids for that item or service". This request is for the purchase of maintenance contracts to support the current software modules that operate as part of the City's computer networking system. The maintenance contract will cover maintenance on Novell, GroupWise and Suse Linux software. The contract will be for 12 months and start on October 1, 2010. SHI Government Solutions, Inc. is the sole DIR contractor for Novell software maintenance. The following items are covered under this agreement: 535 Ea. Novell Open Enterprise Server $15,825.30 594 Ea. GroupWise 7 plus Mobile Server $12,402.72 103 Ea. GroupWise WebAccess $ 495.43 12 Ea. Suse Linux Enterprise Server $10,433.04 Total (12 Month Period) $39,156.49 October 14,2010 (10:01AM) Staff recommends approval to purchase the maintenance contract through the Texas Department of Information Resources contract with SHI Government Solutions, Inc. in the total annual amount of$39,156.49. GR October 14,2010(10:01AM) Pricing Proposal Quotation#: 3971801 Created On: Sep-08-2010 Valid Until: Sep-30-2010 CITY OF GRAPEVINE Lead Inside Account Manager LOAN PHAN FRANCO Shennia Goss Phone:817 410-3260 1301 South Mo-Pac Expressway Suite Fax: 375,Austin,TX,78746 Email: LPHAN-FIZANCO@CLGRAPEVINE.TX.US Phone: 1800-870-6079 Fax: 512-732-0232 Email: Shennia—Goss @gs.shi.com All Prices are in US Dollar(USD) Product Qty Your Price Total 1 Novell Open Enterprise Server-Priority Maintenance 535 $29.58 $15,825.30 Noveft-Part#:877-0016&4 Note:10/1/201 0-9/30/201 1 2 GroupWise WebAccess/Messenger-(v.7)-Priority Maintenance 103 $4.81 $495.43 Novell-Part#:877-001680 Note: 10/1/2010-9/30/2011 3 GroupWise(v.7)-Priority Maintenance 594 $20.88 $12,402.72 Novell-Part#:877-001682 Note: 10/112010-9/30/2011 4 SUSE Linux Enterprise Server for x86,AMD64&lntel64(per Server up to 32CPU 12 $869.42 $10,433.04 Sockets)Priority 1-Year Subscription Novell-Part#:874-005025 Note: 10/1/2010-9/30/2011 Subtotal $39,156.49 Total $39,156.49 Additional Comments DR-SDD-1034 The Products offered under this proposal are subject to the SHI Return Policy posted at www.shi.comfreturn eiic , unless there is an existing agreement between SNI and the Customer.