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HomeMy WebLinkAbout2008-07-15 Joint Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, JULY 15, 2008 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Discuss public art for the Oak Grove Ballfield project. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature,the Special City Council Meeting Workshop Agenda was prepared and posted on this the 11th day of July, 2008 at 5:00 p.m. / - V tea. ANL.- Lin.a Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 15th day of July, 2 008 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the City Staff: Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:40 p.m. ITEM 1. DISCUSS PUBLIC ART Parks & Recreation Director Doug Evans presented a drawing of the proposed bronze sculpture for the Oak Grove Ballfield complex as recommended by the Public Art Internal Review Committee. The proposed sculpture "Choosing Sides" depicts a boy and girl gripping a baseball bat on their way to see who would be the first to select a teammate. A smaller boy is standing by and watching the selection process. There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 6:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed 07/15/08 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 5th day of August, 2008. APPROVED: • e115?".": William D. Tate Mayor ATTEST: Linda Huff City Secretary MOM 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, JULY 15, 2008 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Real property relative to property acquisition on Dallas Road pursuant to Section 551.071, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City;with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real property and conference with employees under Sections 551.071 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 11th day of July, 2008 at 5:00 p.m. Lind Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 15th day of July, 2008 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the City Staff: Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) real property relative to property acquisition on Dallas Road, Section 551.071, Texas Government Cocie; and (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. Assistant City Manager Jennifer Hibbs stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. Regarding (A) real property relative to property acquisition on Dallas Road, Assistant City Manager Hibbs requested authorization for the City Manager to proceed with the purchase 07/15/08 of the property located at 118 West Dallas Road in an amount not to exceed $275,000.00. Council Member Spencer, seconded by Council Member Stewart, offered a motion to authorize the City Manager to proceed with the purchase of property at 118 West Dallas in an amount not to exceed $275,000.00. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 5th day of August, 2008. APPROVED: %3S2-"' William D. Tate Mayor ATTEST: 4f4:(zer.), Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL PLANNING & ZONING COMMISSION MEETING TUESDAY, JULY 15, 2008 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Commissioner Monica Hotelling PRESENTATION 1. Keep Texas Beautiful to present an award to the City of Grapevine. 2. Mr. Dick Rudell, President of Fort Worth Transportation Authority, to report on the status of the commuter rail. JOINT PUBLIC HEARINGS 3. City Council and Planning &Zoning Commission to conduct a public hearing relative to Zoning Application Z08-05 filed by Mr. George Kuketz for property located at 210 North Starnes Street requesting rezoning of 14,000 square feet from "R-5.0" Zero Lot Line District Regulations to "HC" Highway Commercial District for the development of an office building. 4. City Council and Planning&Zoning Commission to conduct a public hearing relative to Conditional Use Application CU08-15 and the final plat of Lots 10R1, 10R2 and 10R3, Block 6, Metroplace 2nd Installment being a replat of Lot 10, Block 6, Metroplace 2nd Installment. The applications were filed by Fourmile Holdings, LTD requesting a conditional use permit to establish a planned business park on property located at 810, 820, 830, 840, 850, 852, 860 and 880 Mustang Drive. The subject property is zoned "BP" Business Park District. Applicant requesting to table until August 19, 2008. 5. City Council and Planning &Zoning Commission to conduct a public hearing relative to Conditional Use Application CU08-16 filed by Texas Nissan of Grapevine requesting a conditional use permit to amend the site plan approved by Ordinance No. 2007-53 to add two buildings and a new car wash to an existing dealership. The subject property is located at 1401 West State Highway 114 and is zoned "CC" Community Commercial District Regulations. 6. City Council and Planning &Zoning Commission to conduct a public hearing relative to Historic Landmark Subdistrict HL08-07 filed by Mr. Ward Hayworth requesting a Historic Landmark Subdistrict designation on the Mary Barclay House located at 311 East Wall Street. The subject property is zoned "HC" Highway Commercial District. 7. City Council and Planning &Zoning Commission to conduct a public hearing relative to Historic Landmark Subdistrict HL08-02 filed by Mr. Ward Hayworth requesting a Historic Landmark Subdistrict designation on the Elihu Newton House located at 305 East Wall Street. The subject property is zoned "HC" Highway Commercial District. 8. City Council and Planning &Zoning Commission to conduct a public hearing relative to the application filed by Mr. Rick McPherson for the final plat of Lots 22R1 and 22R2, Block 2, Harwell Addition III being a replat of Lots 22, Block 2, Harwell Addition III. The subject 0.459 acre property is zoned "R-7.5" Single Family District Regulations and is located at 1912 Longhorn Trail. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Joint City Council and Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 11th day of July, 2008 at 5:00 p.m. / - Lin.a Huff , City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JULY 15, 2008 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS NEW BUSINESS 9. Consider approval of Change Order No. 1 and Final to the Main Street Fire Sprinkler Project and take any necessary action. 10. Consider approval of an engineering services contract for the Wastewater Treatment Plant SCADA Improvements with CP & Y, Inc. and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 11. Consider approval of Change Order Nos. 1 and 2 to the 2008 Sanitary Sewer Improvement Project. Public Works Director recommends approval. 12. Consider a resolution authorizing renewal of the Asphalt Road Surfacing Products Annual Contract with Reynolds Asphalt and Construction through an existing interlocal agreement and contract with Tarrant County, Texas. Public Works Director recommends approval. 13. Consider the minutes of the July 1, 2008 City Council meetings. City Secretary recommends approval as published. Pursuant to the Texas Open Meetings Acts,Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. PLANNING & ZONING COMMISSION RECOMMENDATIONS 14. Consider the recommendation of the Planning & Zoning Commission relative to Zoning Application Z08-05 (Mr. George Kuketz) and a subsequent ordinance, if applicable. 15. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU08-16 (Texas Nissan of Grapevine) and a subsequent ordinance, if applicable. 16. Consider the recommendation of the Planning & Zoning Commission relative to Historic Landmark Subdistrict HL08-01 (Mr. Ward Hayworth/Mary Barclay House) and a subsequent ordinance, if applicable. 17. Consider the recommendation of the Planning & Zoning Commission relative to Historic Landmark Subdistrict HL08-07 (Mr. Ward Hayworth/Elihu Newton House) and a subsequent ordinance, if applicable. 18. Consider the recommendation of the Planning &Zoning Commission relative to the final plat of Lots 22R1 and 22R2, Block 2, Harwell Addition III and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 11th day of July, 2008 at 5:00 p.m. Lind a uff 11114f City Secretary AGENDA CITY OF GRAPEVINE ,., SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, JULY 15, 2008 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER WORK SESSION 1. Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the July 15, 2008 public hearing. ADJOURNMENT If you plan to attend this briefing session and you have a disability that requires special arrangements at the meeting, please contact the office of Development Services at (817) 410-3154 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et. seq. Acts of the 1993 Texas Legislature, the Planning and Zoning Commission Briefing Session Agenda was prepared and posted on this the 11th day of July, 2008 at 5:00 p.m. Lind Huff 4(-) City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, JULY 15, 2008 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET NEW BUSINESS 1. Consider Zoning Application Z08-05 (Mr. George Kuketz) and make a recommendation to the City Council. 2. Consider Conditional Use Application CU08-16 (Texas Nissan of Grapevine) and make a recommendation to the City Council. 3. Consider Historic Landmark Subdistrict HL08-01 (Mr.Ward Hayworth/Mary Barclay House) and make a recommendation to the City Council. 4. Consider Historic Landmark Subdistrict HL08-07 (Mr.Ward Hayworth/Elihu Newton House) and make a recommendation to the City Council. 5. Consider the final plat of Lots 22R1 and 22R2, Block 2, Harwell Addition Ill and make a recommendation to the City Council. CONSIDERATION OF MINUTES 6. Consider the minutes of the June 23, 2008 Planning & Zoning Commission meetings and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 11th day of July, 2008 at 5:00 p.m. Lind Huff 4 , City Secretary SUPPLEMENTAL CORRECTIVE AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL PLANNING & ZONING COMMISSION MEETING TUESDAY, JULY 15, 2008 AT 7:30 P.M. JOINT PUBLIC HEARINGS 6. City Council and Planning & Zoning Commission to conduct a public hearing relative to Historic Landmark Subdistrict HL08-01 filed by Mr. Ward Hayworth requesting a Historic Landmark Subdistrict designation on the Mary Barclay House located at 311 East Wall Street. The subject property is zoned "HC" Highway Commercial District. 7. City Council and Planning & Zoning Commission to conduct a public hearing relative to Historic Landmark Subdistrict HL08-07 filed by Mr. Ward Hayworth requesting a Historic Landmark Subdistrict designation on the Elihu Newton House located at 305 East Wall Street. The subject property is zoned "HC" Highway Commercial District. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Joint City Council and Planning & Zoning Commission Meeting Supplemental Corrective Agenda was prepared and posted on this the 14th day of July, 2008 at 2:30 p.m. Linda Huff City Secretary ,:,_.« STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 15th day of July, 2008 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Betty "BJ" Wilson Member Mark Lowery Member Monica Hotelling Member Jim Fechter Alternate Gary Martin Alternate constituting a quorum, with the following members of the City Staff: Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:30 p.m. INVOCATION Commissioner Hotelling delivered the Invocation. ITEM 1. PRESENTATION, KEEP TEXAS BEAUTIFUL Mr. Jim Hobbs, representing the Board of Directors of Keep Texas Beautiful, stated that in 1969, Keep Texas Beautiful began recognizing cities and towns across the state for grass 07/15/08 roots efforts at environmentalism. The Governor's Community Achievement Award is given to different categories of population throughout the State in recognition of outstanding programs. This year, due to the efforts of Mary Joe Tellin, the City of ¢ ,, Grapevine (in its first try) came in third place in the population category. Mr. Hobbs presented the award to the City of Grapevine. Mayor Tate stated that Keep Texas Beautiful is a wonderful organization and program. He expressed appreciation to all of the volunteers of Keep Grapevine Beautiful and their efforts in keeping the community clean for citizens and visitors. ITEM 2. UPDATE, COMMUTER RAIL Mr. Dick Ruddell, President of the Fort Worth Transportation Authority, briefed the City Council regarding the status of the SW2NE Commuter Rail Project. Board Chairman Robert Parmelee addressed the Council stating the partnership with Grapevine is moving forward and work continues on a fast track. Mr. Ruddell stated the program is on schedule. The Environmental Impact Study will be submitted to the Federal government in draft form in October, after the final public meeting in September. Regarding the Federal Grant application, the FTA requested an update on all ridership data; therefore, COG will bring that data up to date this fall and the grant application is proposed to be submitted in the Spring of 2009. Mr. Ruddell noted that negotiations continue with DART on the use of the Cotton Belt corridor in Grapevine, also with the United Pacific in the Duncan Subdivision that goes from Grapevine to Fort Worth and with the Fort Worth and Western to southwest Fort Worth. Negotiations continue with the Dallas/Fort Worth Airport as everything has to be coordinated with the FAA, FRA and FTA. He stated that the overall schedule is only behind one month and that the plans are to be operational by 2012 or 2013. ITEM 2A. SISTER CITY, WEST LOTHIAN, SCOTLAND Provost Tom Kerr from our Sister City of West Lothian, Scotland, addressed the City Council noting that he was on holiday in the states and wanted to visit Grapevine. He expressed West Lothian's delight in welcoming the Grapevine Council delegation and high school musicians to their City for the signing of the Sister City Accord. West Lothians look forward to developing the Sister City relationship as they believe that the two cities have a lot in common. He thanked the City of Grapevine for its hospitality during his holiday. Provost Kerr said he looks forward to bringing a West Lothian delegation to Grapevine during GrapeFest. Mayor Tate thanked Provost Kerr for the hospitality of his community and people as well as for the opportunity to visit, share their traditions, heritage and culture. ITEM 3. PUBLIC HEARING, ZONING APPLICATION Z08-05 MR. GEORGE ono KUKETZ 2 07/15/08 Mayor Tate declared the public hearing open. Planner Albert Triplett reported Zoning Application Z08-05 had been filed by Mr. George Kuketz for property located at 210 North Starnes Street requesting rezoning of 14,000 square feet from "R-5.0" Zero Lot Line District Regulations to "HC" Highway Commercial District for the development of a single story, multiple tenant office building comprised of 5,798 square feet. Mr. George Kuketz requested favorable consideration of the application. Discussion ensued relative to side and rear yard setbacks, traffic impact on the neighborhood and the requested zoning impact on the neighborhood. It was noted that this is a residential area and does not support "HC"zoning and that the entire area needs to be reviewed so this is not "piece meal" zoning. Mayor Tate invited guests present to comment regarding the application. Mr. John Scott, property owner of 222 Starnes, expressed his support for the rezoning. City Secretary Huff reported the Council and Commission had been copied the three letters of support for the application. Commissioner Fry, seconded by Commissioner Hotelling, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Lowery, Hotelling, Fechter & Martin Nays: None Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ITEM 4. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU08-15 AND FINAL PLAT OF LOTS 10R1, 10R2 AND 10R3, BLOCK 6, METROPLACE 2ND INSTALLMENT, REPLAT OF LOTS 10, BLOCK 6, METROPLACE 2N INSTALLMENT Mayor Tate declared the public hearing open. Planner Triplett reported that Fourmile Holdings, LTD had filed Conditional Use Application CU08-15 and the application for the final plat of Lots 10R1, 10R2 and 10R3, Block 6, Metroplace 2nd Installment being a replat of Lot 10, Block 6, Metroplace 2nd Installment. The conditional use permit requests to establish a planned business park on property 3 07/15/08 located at 810, 820, 830, 840, 850, 852, 860 and 880 Mustang Drive. The subject property „ ,, is zoned "BP" Business Park District. Planner Triplett stated that the applicant had requested the items be tabled to the August 19, 2008 meeting. Commissioner Fry, seconded by Commissioner Wilson,offered a motion to table the public hearing to the August 19, 2008 meeting. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Lowery, Hotelling, Fechter& Martin Nays: None Council Member Coy, seconded by Council Member Stewart, offered a motion to table the public hearing to the August 19, 2008 meeting. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed Mayor Tate announced there would be no additional notice provided to surrounding property owners. ITEM 5. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU08-16 TEXAS POW NISSAN OF GRAPEVINE Mayor Tate declared the public hearing open. Planner Triplett reported that Conditional Use Application CU08-16 had been filed by Texas Nissan of Grapevine requesting a conditional use permit to amend the site plan approved by Ordinance No. 2007-53 for the addition of 6,112 square foot addition to the new car sales building, a 1,079 square foot addition to the used car sales building and the addition of a 2,040 square foot car wash. The subject property is located at 1401 West State Highway 114 and is zoned "CC" Community Commercial District Regulations. Mr. Frank Callahan requested favorable consideration of the application. Discussion ensued relative to parking availability for employees. The applicant responded that it would be adequate for employees. Mayor Tate invited guests present to comment regarding the application. No one wished to speak. City Secretary Huff reported the Council and Commission had been copied the one letter of support. Commissioner Wilson, seconded by Commissioner Hotelling, offered a motion to close the public hearing. The motion prevailed by the following vote: aftgli 4 07/15/08 Ayes: Oliver, Fry, Wilson, Lowery, Hotelling, Fechter & Martin Nays: None Council Member Spencer, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ITEM 6. PUBLIC HEARING, HISTORIC LANDMARK SUBDISTRICT HL08-01 MR. WARD HAYWORTH/MARY BARCLAY HOUSE Mayor Tate declared the public hearing open. Planner Triplett reported Historic Landmark Subdistrict HL08-01 had been filed by Mr. Ward Hayworth requesting a Historic Landmark Subdistrict designation on the Mary Barclay House located at 311 East Wall Street. The subject property is zoned "HC" Highway Commercial District. The applicant proposes to restore the house to its original appearance. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Fry, seconded by Commissioner Martin,offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Lowery, Hotelling, Fechter & Martin Nays: None Council Member Stewart, seconded by Mayor Pro Tern Wilbanks,offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ITEM 7. PUBLIC HEARING, HISTORIC LANDMARK SUBDISTRICT HL08-07 MR. WARD HAYWORTH/ELIHU NEWTON HOUSE Mayor Tate declared the public hearing open. Planner Triplett reported that Historic Landmark Subdistrict HL08-07 had been filed by Mr. Ward Hayworth requesting a Historic Landmark Subdistrict designation on the Elihu 5 07/15/08 Newton House located at 305 East Wall Street. The subject property is zoned "HC" Highway Commercial District. The applicant proposes to develop the property for an office building. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Fechter, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Lowery, Hotelling, Fechter& Martin Nays: None Council Member Lease, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ITEM 8. PUBLIC HEARING, FINAL PLAT LOTS 22R1 AND 22R2, BLOCK 2, HARWELL ADDITION III, REPLAT OF LOTS 22, BLOCK 2, HARWELL ADDITION III " Mayor Tate declared the public hearing open. Senior Civil Engineer Scott Dyer reported that Mr. Rick McPherson had filed the application for the final plat of Lots 22R1 and 22R2, Block 2, Harwell Addition III being a replat of Lots 22, Block 2, Harwell Addition III. The subject 0.459 acre property is zoned "R-7.5" Single Family District Regulations and is located at 1912 Longhorn Trail. The site is being platted for construction of a residence. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Fry, seconded by Commissioner Fechter, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Lowery, Hotelling, Fechter & Martin Nays: None Council Member Stewart, seconded by Council Member Coy, offered a motion to close the 6 07/15/08 public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed RECESS AND RECONVENE Mayor Tate announced the Planning &Zoning Commission would recess to the Planning& Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 8. CITIZEN COMMENTS, MR. HARRY BOWDEN Mr. Harry Bowden, 4360 Western Center #218, Fort Worth, Texas, addressed the City Council regarding the Vineyard Campgrounds. He asked if the City was planning on providing training to campgrounds outside of Grapevine, because the Vineyard Campground's staff is extremely helpful, courteous,friendly,cheerful and concerned about others. He congratulated the City on an impeccably clean park and providing excellent training to their staff. ITEM 9. CHANGE ORDER NO. 1 AND FINAL, MAIN STREET FIRE SPRINKLER PROJECT Deputy Director of Public Works Stan Laster recommended approval of Change Order No. 1 and Final to the Main Street Fire Sprinkler Project in the amount of $110,732.40. An additional 140 sprinkler heads were added throughout the project representing a 7% increase in the total number of heads to 2,110 and an additional 83 dry pendant heads at three locations. The change order also includes cost for additional design by the contractor due to the added complexity of the needed systems in each block as well as user change outs and site changes during the project that have required re-design of certain spaces. The bid for the construction of the project by Firetrol was significantly below the original estimate for the public improvements, yielding a total savings in contract construction costs of$455,632.76. This change order adds $110,632.40 to the original bid of$1,087.993.00 for a revised total contract cost of$1,198,625.40. This cost will be distributed between the property owners and the City in the original ratio of 36.57% Private and 63.43% City. Council Member Spencer, seconded by Mayor Pro Tern Wilbanks, offered a motion to approve Change Order No. 1 and Final to the Main Street Fire Sprinkler Project. The motion prevailed by the following vote: 7