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HomeMy WebLinkAbout2008-12-02 Workshop AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, DECEMBER 2, 2008 AT 6:45 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Real property relative to deliberation of the exchange, lease or value of City owned properties pursuant to Section 551.072, Texas Government Code. B. Personnel relative to City Manager's annual evaluation pursuant to Section 551.074, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real property, personnel and conference with employees under Sections 551.072, 551.074 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 26th day of November, 2008 at 5:00 p.m. J•' . Brown As istant City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING '" TUESDAY, DECEMBER 2, 2008 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Chris Coy CITIZEN COMMENTS PRESENTATIONS 1. Presentation of the Keep Grapevine Beautiful Participation Trophy and Certificates to the top participating schools in the November 2008 City Wide Clean Up. 2. Presentation of"A" Guest Satisfaction recognition plaque from the National RV and Campground Association to The Vineyards Campground Staff. NEW BUSINESS 3. Consider approval of Change Order No. 1 and Final to the Jones Branch Drainage Channel Project and take any necessary action. 4. Consider authorizing an agreement with Texas Round-Up to promote health and wellness in Grapevine and take any necessary action. 5. Consider authorizing the purchase of a Lightning Prediction and Warning System for the Oak Grove Ballfield Complex and take any necessary action. 6. Consider the conditions for events other than "ICE" at Gaylord Texan Resort & Convention Center on Lake Grapevine's large event pad in association with Conditional Use Application CU08-17 and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 7. Consider an ordinance removing the Texas Municipal Retirement System Statutory Maximum Contribution rate limit. Administrative Services Director recommends approval. 8. Consider a resolution expressing intent to finance expenditures to be incurred. Administrative Services Director recommends approval. 9. Consider authorizing the purchase of various types of protective clothing (bunker gear) for the Fire Department from Casco Industries. Fire Chief recommends approval. 10. Consider renewal of the Fire Fighter Uniforms Annual Contract to GST Public Safety, LLC. Fire Chief recommends approval. 11. Consider the minutes of the November 18, 2008 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 26th day of November, 2008 at 5:00 p.m. ,/, Jo: . Brown Assistant City Secretary 4o.st, STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of December, 2008 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:35 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Coy delivered the Invocation and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS, MR. MIKE MORRIS Mr. Mike Morris, 849 Riverside Drive North, expressed concern that the Gaylord Texan's fence for the ICE! exhibit is less that 20 feet from the nearest residential unit and requested that the fence be higher than six feet. ITEM 1. PRESENTATION, KEEP GRAPEVINE BEAUTIFUL, NOVEMBER 2008 CITY WIDE CLEAN UP Community Resource Coordinator Mary Jo Tellin reported that 487 volunteers participated in the November 2008 City Wide Clean Up. Volunteers included 321 students from 19 school campuses along with some private schools. There were 11,700 pounds of trash removed from the City's waterways. 12/02/08 Mayor Tate presented the Keep Grapevine Beautiful Participation Trophy and Certificates to the top participating schools. Certificates were presented to Third Place Winner, Grapevine Middle School that had 35 students participating and to Second Place Winner, Heritage Elementary School that had 62 students participating. First Place trophy was presented to Dove Elementary for the second year in a row with 90 students participating in the cleanup. ITEM 2. PRESENTATION, THE VINEYARDS CAMPGROUND, "A" GUEST SATISFACTION PLAQUE Mayor Tate presented the "A" Guest Satisfaction recognition plaque from the National RV and Campground Association to the Vineyards Campground Staff: Walt and Rosie Bullock, Floyd and Lynnie Harper, Mike and Nancy McCutheon, Alfred and Betty Laftin, Don and Connie Smith, John and Kay Tork and Mike Hooker. Mayor Tate noted that guest satisfaction surveys were completed on-line for more than 4,000 parks and that The Vineyards Campground was selected as one of two in Texas, among 21 parks nationwide, to earn "A" grades for 2008. Assistant Director of Parks& Recreation Joe Moore reported the first consumer satisfaction survey was conducted online. He expressed appreciation to the campground staff for their excellent support of the campgrounds and the City. ITEM 3. CHANGE ORDER NO. 1 AND FINAL, JONES BRANCH DRAINAGE pow CHANNEL PROJECT Public Works Director Matt Singleton recommended approval of Change Order No. 1 and Final to the Jones Branch Drainage Channel Project in an amount of $26,511.25 and authorization for Staff to execute the change order. The drainage channel project is comprised of approximately 1,300 linear feet of channel widening extending from the south limit of Austin Oaks Addition to the neighborhood park in the northern area of the subdivision. Motion by Mayor Pro Tem Wilbanks, seconded by Council Member Coy, to approve Change Order No. 1 and Final in the amount of$26,511.25 as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart ITEM 4. TEXAS ROUND-UP AGREEMENT Recreation Superintendent Chris Smith recommended approval of an agreement with Texas Round-Up, Inc., a health and fitness initiative promoted by Governor Rick Perry. The City of Grapevine would join other metroplex cities in this affiliate agreement to help promote health and wellness within the resident and employee population in Grapevine. 2 12/02/08 Texas Round-Up is an independent not-for-profit organization. Any mayor in Texas can affiliate with the Texas Round-Up at no cost by promoting GetFitTexas! in their community. Council Member Spencer, seconded by Council Member Freed, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart ITEM 5. PURCHASE LIGHTNING PREDICTION AND WARNING SYSTEM, OAK GROVE BALLFIELD COMPLEX Park Superintendent Kevin Mitchell recommended approval of the purchase of a Lightning Prediction and Warning System for the Oak Grove Ballfield Complex from Thor Guard, Inc. in an amount not to exceed $20,780.00. The system uses a sensor and computer to measure and analyze the electrostatic field in the atmosphere therefore detecting lightning strikes before they occur. This system is installed in other park areas with satisfactory results and will be compatible with the existing systems. Council Member Freed, seconded by Council Member Lease, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart ITEM 6. GAYLORD TEXAN RESORT & CONVENTION CENTER ON LAKE GRAPEVINE, EVENT CRITERIA, LARGE OUTDOOR PAD SITE Development Services Director Scott Williams presented the criteria developed by the Gaylord Texan and City Staff relative to the Gaylord Texan Resort's large outdoor event pad located close to the southern property line that was approved with Conditional Use Application CU08-17 for use during the annual ICE! exhibit. When the pad site is not being used for ICE!, the area will be used to hold other events including, but not limited to, breakfast, lunch, dinner or cocktail receptions following established general parameters set by the City Council. When not reserved for private events, the area would be used as a general walking and sitting area for resort pool guests. The established criteria are valid for one year and are subject to reconsideration by the City Council one year from the date of approval. Note: Council Member Stewart arrived during the discussion of the item. Council discussion ensued relative to concerns regarding amplified music outside, unrestricted hours to hold events and Sunday morning hours for events. Council stated that it was their understanding that events on the pad site were to be an exception and not 3 12/02/08 be used as a regular event pad. It was noted that the noise from the Glass Cactus has 4 been a problem for residents and they did not want additional outside amplified music in the residential area. Council consensus was that any approved criteria should be reviewed in six months for necessary changes. City Manager Rumbelow stated that representatives from the Gaylord Texan should be present to discuss the criteria and recommended that the item be scheduled for a workshop at a later date. Mayor Pro Tem Wilbanks, seconded by Council Member Freed, offered a motion to table the item. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 7. Ordinance, Remove Texas Municipal Retirement System Statutory Maximum Contribution Rate Limit Administrative Services Director recommended approval of an ordinance removing the Texas Municipal Retirement System Statutory Maximum Contribution rate limit. Motion by Council Member Spencer, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2008-73 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ELECTING FOR THE CITY TO MAKE CURRENT SERVICE AND PRIOR SERVICE CONTRIBUTIONS TO THE CITY'S ACCOUNT IN THE MUNICIPAL ACCUMULATION FUND OF THE TEXAS MUNICIPAL RETIREMENT SYSTEM AT THE ACTUARIALLY DETERMINED RATE OF TOTAL EMPLOYEE COMPENSATION AND PROVIDING AN EFFECTIVE DATE 4 12/02/08 Item 8. Resolution, Express Intent to Finance Expenditures Administrative Services Director recommended approval of a resolution expressing intent to finance expenditures to be incurred for vehicles and equipment. Motion by Council Member Spencer, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2008-43 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, EXPRESSING INTENT TO FINANCE EXPENDITURES TO BE INCURRED AND PROVIDING AN EFFECTIVE DATE Item 9. Authorize Purchase, Protective Clothing, Fire Department Fire Chief recommended approval of authorization for the purchase of various types of protective clothing (bunker gear) for the Fire Department from Casco Industries in an amount not to exceed $98,832.00. Motion by Council Member Spencer, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 10. Renew Fire Fighter Uniforms Annual Contract Fire Chief recommended approval of the renewal of the Fire Fighter Uniforms Annual Contract to GST Public Safety, LLC. Motion by Council Member Spencer, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 11. Consideration of Minutes City Secretary recommended approval of the minutes of the November 18, 2008 City Council meetings as published. 5 12/02/08 Motion by Council Member Spencer, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE — EXECUTIVE SESSION Mayor Tate announced the City Council would recess to continue the Executive Session relative to personnel regarding the City Manager's annual evaluation pursuant to Section 551.074, Texas Government Code. Upon reconvening in the Council Chambers, all members of the City Council were present. Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to real property, personnel or conference with City Manager and Staff under Sections 551.072, 551.074 or 551.087, Texas Government Code. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:55 p.m. The motion prevailed by the following vote: IR VW Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of December, 2008. APPROVED: William D. Tate Mayor ATTEST: Lind uff City Secretary 6 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, DECEMBER 2, 2008 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Discussion regarding potential bond sale for Convention & Visitors Bureau building. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 26th day of November, 2008 at 5:00 p.m. _/,�f Joy . Brown As' stant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 2nd day of December, 2008 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Roy Stewart absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:33 p.m. ITEM 1. DISCUSS POTENTIAL BOND SALE, CONVENTION & VISITORS BUREAU BUILDING Administrative Services Director John McGrane briefed the City Council regarding Bank Qualified vs. Non-Bank Qualified Bonds and advised of the potential interest savings advantage to the City. Items considered for a bond sale are the Convention and Visitors Bureau offices, galleries and museums, equipment purchases (vehicles) and possible camp ground improvements. There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the workshop at 6:43 p.m. The motion prevailed by the following vote: 12/02/08 Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy . Nays: None Absent: Stewart PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of December, 2008. APPROVED: 456:4 William D. Tate Mayor ATTEST: Lind Huff �1 City Secretary pow 2