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Home My WebLink About2009-05-05 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, MAY 5, 2009 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Discuss schedule of activities for 25th Annual Main Street Days. 2. Discuss Statewide database for uninsured motorists. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature,the Special City Council Meeting Workshop Agenda was prepared and posted on this the 1st day of May, 2009 at 5:00 p.m. Linda uff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 5th day of May, 2009 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:35 p.m. ITEM 1. REVIEW 25th ANNUAL MAIN STREET DAYS ACTIVITIES Director of Festivals and Events Gayle Hall reviewed the schedule of events for the 25th Annual Main Street Days — Ultimate Backyard Experience to be held on May 15, 16 and 17, 2009. There was no formal action taken by the City Council. ITEM 2. DISCUSS STATEWIDE DATABASE FOR UNINSURED MOTORISTS Police Chief Eddie Salame advised that the Texas Department of Public Safety has created a database for uninsured motorists that would allow officers to check the insurance status of a car. Municipal Court records indicate that over 75% of citations issued for Failure to Maintain Financial Responsibility were dismissed, mostly because the drivers presented the Court with the required proof. Discussion ensued that the Police Chief would develop an administrative policy regarding towing of vehicles and report to the City Council at a later date. 05/05/09 There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:18 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of May, 2009. APPROVED: 456i;°. William D. Tate Mayor ATTEST: W Lind Huff 4 City Secretary omp 2 „ AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL JOINT CITY COUNCIL TUESDAY, MAY 5, 2009 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 1st day of May, 2009 at 5:00 p.m. Imo. . IifiO► Ii Linda uff City Secretary r STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 5th day of May, 2009 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:20 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 05/05/09 ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn meeting at 7:52 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of May, 2009. APPROVED: 356k. William D. Tate Mayor ATTEST: IAA Ls• . Huff f� City Secretary 2 . , AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, MAY 5, 2009 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Chris Coy PRESENTATION 1. Presentation by Rick and Donna Lawlis, Chairpersons of the 25th Annual Main Street Days. CITIZEN COMMENTS NEW BUSINESS 2. Consider on ordinance providing for the issuance of City of Grapevine, Texas Combination Tax and Revenue Certificates of Obligation, Series 2009, in the approximate principal amount of $8,995,000.00; awarding the sale of said certificates; levying a tax in payment thereof, prescribing the form of said certificates, approving the official statement; and take any necessary action. 3. Consider approval of a Local Government Funding Agreement with TxDOT for Grapevine's funding participation in right of way acquisition for State Highway 121 and take any necessary action. 4. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 8 Courts and Criminal Procedure relative to the term of the Municipal Court Judge, providing for the reappointment of the current Judge and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 5. Consider the Third Addendum to the Convention Development & Marketing Agreement with Opryland Hotel Texas Limited Partnership relative to the hotel expansion. Public Works Director recommends approval. 6. Consider approval of an Adopt-An-Area agreement with Girl Scout Troop#1435 for Kimball Road,from Silvercrest Lane to Lake Grapevine and the C. Shane Wilbanks Trail, from Snakey Lane to Silvercrest Lane and an Adopt-An-Area agreement with the Grapevine Disc Golf Association for the Bear Creek Disc Golf Course in Bear Creek Park. Parks & Recreation Advisory Board and Parks & Recreation Director recommends approval. 7. Consider the minutes of the April 21, 2009 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature,the Regular City Council Meeting Agenda was prepared and posted on this the 1st day of May, 2009 at 5:00 p.m. AO Linda ff 0411 City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of May, 2009 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:40 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Coy delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PRESENTATION, 25TH ANNUAL MAIN STREET DAYS OUTDOOR ADVENTURE Rick and Donna Lawlis, Chairpersons of the 25th Annual Main Street Days Ultimate Backyard Experience, highlighted the family fun and traditional activities planned for May 15th, 16th and 17th. ITEM 2. ORDINANCE, COMBINANTION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2009 Administrative Services Director John McGrane recommended approval of an ordinance providing for the issuance of City of Grapevine, Texas Combination Tax and Revenue Certificates of Obligation, Series 2009, in the approximate principal amount of $8,995,000.00; awarding the sale of said certificates; levying a tax in payment thereof, 05/05/09 prescribing the form of said certificates, approving the official statement; and take any wwww necessary action. Mr. McGrane recommended award of the bid to the lowest bidder, Wachovia Securities LLC, at a rate of 4.139486%. He advised that the Certificates of Obligation would by used to purchase equipment in the amount of$1,633,060.00 and for the balance of the cost for the Convention & Visitors Bureau building in the amount of $7,285,000.00. Council Member Coy, seconded by Council Member Spencer, offered a motion to adopt the ordinance for the issuance of $8,995,000.00 Certificates of Obligation as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2009-14 AN ORDINANCE PROVIDING FOR THE ISSUANCE OF CITY OF GRAPEVINE, TEXAS, COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2009, IN THE AGGREGATE PRINCIPAL AMOUNT OF $8,995,000; AWARDING THE SALE OF SAID CERTIFICATES; LEVYING A TAX IN PAYMENT THEREOF; PRESCRIBING THE FORM OF SAID CERTIFICATES; APPROVING THE OFFICIAL wwww STATEMENT; AND ENACTING OTHER PROVISIONS RELATING THERETO owo ITEM 3. APPROVE LOCAL GOVERNMENT FUNDING AGREEMENT, TXDOT, STATE HIGHWAY 121 RIGHT OF WAY Public Works Director Matt Singleton recommended approval of a Local Government Funding Agreement with TxDOT for Grapevine's funding participation in right of way acquisition for State Highway 121 in northeast Grapevine in an amount of $ 495,300.93 and authorization for the City Manager to execute the agreement. Phase I I is critical to re- establish the full access to Grapevine Mills and the surrounding commercial areas. The $150+ Million Roadway project, when completed, will provide three main lanes and three service road lanes in each direction and should serve the area well for years to come. TxDOT requires that local governments provide 10% of the funding for these projects. The estimated cost of right of way on the Grapevine side of the project is $6.4 Million. Dallas County has committed $154,699.07 in funds which represents approximately 24% of the local share with the balance of$495,300.93 being the responsibility of Grapevine. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: . woo 2 05/05/09 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 4. ORDINANCE, AMEND CHAPTER 8 COURTS AND CRIMINAL PROCEDURE, TERM OF MUNICIPAL COURT JUDGE Administrative Services Director McGrane recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 8 Courts and Criminal Procedure relative to changing the term of the Municipal Court Judge from four years to two years and providing for the reappointment of the current Judge, David Florence, for a two year term effective May 5, 2009. Motion by Council Member Freed, seconded by Council Member Spencer, to approve the ordinance as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2009-15 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 8 COURTS AND CRIMINAL PROCEDURE RELATIVE TO THE TERM OF APPOINTMENT FOR THE MUNICIPAL COURT JUDGE; REAPPOINTMENT OF THE CURRENT MUNICIPAL COURT JUDGE FOR A TWO (2) YEAR TERM; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY;AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 5. Third Addendum, Convention Development & Marketing Agreement, Opryland Hotel Texas Limited Partnership Public Works Director recommended approval of the Third Addendum to the Convention Development & Marketing Agreement with Opryland Hotel Texas Limited Partnership to extend the required commencement date for the hotel expansion from September 12, 2009 to September 12, 2012 and to extend the renewal date of the option for Parcels 5 and 7 to September 12, 2012. 3 05/05/09 Motion by Council Member Lease, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 6. Approval, Adopt Agreements, Kimball Road and C. Shane Wilbanks Trail and Bear Creek Disc Golf Course in Bear Creek Park Parks & Recreation Advisory Board and Parks & Recreation Director recommended approval of an Adopt-An-Area agreement with Girl Scout Troop #1435 for Kimball Road from Silvercrest Lane to Lake Grapevine and the C. Shane Wilbanks Trail from Snakey Lane to Silvercrest Lane and an Adopt-An-Area agreement with the Grapevine Disc Golf Association for the Bear Creek Disc Golf Course in Bear Creek Park. Motion by Council Member Lease, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 7. Consideration of Minutes POINt City Secretary recommended approval of the minutes of the April 21, 2009 City Council meetings as published. Motion by Council Member Lease, seconded by Council Member Wilbanks,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 7:52 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of May, 2009. 4 05/05/09 APPROVED: mow.. 366a2". William D. Tate Mayor ATTEST: '7) dLinda uff City Secretary 5