HomeMy WebLinkAboutItem 26 - Laserfiche Support ServicesMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: AUGUST 20, 2019
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR LASERFICHE
SUPPORT SERVICES
RECOMMENDATION: City Council to consider the renewal of an annual contract for Laserfiche
support services with MCCI, LLC.
FUNDING SOURCE: Upon approval, funds are available in account 100-44500-103-001 (IT
License and Maintenance Fees) for the annual amount of $52,877.
BACKGROUND: Laserfiche is a system that manages digital records in a way that makes
them easily searchable, retrievable, and shareable while adhering to
common record management principles. Laserfiche has been adopted as
the citywide document management system and is used by all
departments throughout the City. This will renew the annual software
support for all licenses within the City. This renewal is an increase of
$4,850 due to the additional licenses and modules that were purchased in
Fiscal Year 2019.
Purchases will be made in accordance with an existing interlocal
agreement with The Local Government Purchasing Cooperative
(BuyBoard) as allowed by Texas Local Government Code, Section 271
and Texas Government Code, Section 791.
Bids were taken by the Cooperative and a contract was awarded to MCCI,
LLC. The City Secretary's Office and Purchasing staff reviewed the
contract for departmental specification compliance and pricing and
determined that the contract would best meet the needs of the City. The
contract is for an initial one-year period with three, one-year renewal
options.
Staff recommends approval
SB/LW