HomeMy WebLinkAboutItem 08 - SH 121 360 LandscapeMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: AUGUST 20, 2019
SUBJECT: APPROVAL FOR THE AWARD OF RFB 484-2019 FOR STATE
HIGHWAY 121/360 LANDSCAPE ENHANCEMENTS PHASE V
RECOMMENDATION: City Council to consider the award of RFB 484-2019 for State Highway
121/360 Landscape Enhancements Phase V to Central North
Construction, LLC. for the Parks and Recreation Department.
FUNDING SOURCE: Upon approval of the attached appropriation ordinance, $791,164 will be
available in the Grants Fund 113.
BACKGROUND: Phases I, II, III and IV of the Connector landscaping project are complete
creating 2.5 miles of welcoming corridors into our community along State
Highway 114 and FM 2499.
Phase V is located at the merger of State Highway 121 and State Highway
360. The addition of landscaping will enhance this designated southern
gateway into the City from and including a section of Stone -Myers
Parkway northward to Timberline Drive. The total cost of this phase is
$791,164, of which Texas Department of Transportation (TxDOT) will
provide funding in the amount of $500,000 through the Green Ribbon
Program and $250,000 through the Governor's Community Grant award.
The Community Grant award is now limited by the State of Texas to
highway landscaping and irrigation projects - so the use as a match to the
Green Ribbon project is our only option for that particular grant's use
given the rule change. The remaining balance of $41,164 will come from
the Quality of Life Fund.
The City of Grapevine has received funding for all five phases. These
projects are funded by the Federal Highway Administration (FHWA) and
TxDOT Green Ribbon program. The Green Ribbon program provides no
allowances for cost overruns; therefore, the City will cover any cost
overruns that may arise.
Bids were taken in accordance with Local Government Code Chapter 252,
Subchapter B, Section 252.021 (a) and Section 252.041 (a). The bid was
advertised in the Fort Worth Star-Telegramon July 3 and July 10, 2019. It
was also posted on the Texas Electronic State Business Daily. There
were 915 vendors electronically notified of the bid through the eBid
system. There were four vendors who submitted bids. The bids were
opened publicly on July 25, 2019 at 2 pm.
Based on the evaluation by Purchasing, and the PARD staff, Central
North Construction, LLC. is the lowest responsible and responsive bid.
Staff recommends approval
KM/LW
P
; H AL 2 F.
Tabulation of Bids
City of Grapevine
Bid Number:
RFB 484-2019
Bid opening Date
7/25/2019
1st Ad:
7/3/2019
Bidders Notified:
915
Name:
SH 121 /360 Landscape
Enhancements Phase V
Bid Openin Time
2:00 PM
Znd Ad:
7/10/2019
Bids Issued/Viewed
24
Requesting Dept:
PARD
Bids Received
4
VENDOR
VENDOR
VENDOR
VENDOR
Name of Bidder ...........................................
C Green Scapin , LP
Central North Construction
Cole Construction
George Meeks LandPro
Item
Qty
Unit
Price
Price
Price
Price
1
Total Base Bid + Alternate #1
1
Total
$ 920,876.04
$ 791,164.00
$ 858,298.20
$ 1,039,871.60
NOTES
"TABULATION STATEMENT"
ALI. BIDS SUBMITTED ARE REFLECTED ON THIS BID TAB SHEET. HOWEVER, THE LISTING OF A BID ON THIS SHEET SHOULD NOT BE CONSTRUED AS A
COMMENT ON THE RESPONSIVENESS OF SUCH BID OR AS ANY INDICATION THAT THE CITY ACCEPTS SUCH BID AS RESPONSIVE. THE CITY WILL MAKE
A DETERMINATION AS TO THE RESPONSIVENESS OF BIDS SUBMITTED BASED UPON COMPLIANCE WITH ALL APPLICABLE LAWS, CITY OF GRAPEVINE
PURCHASING GUIDELINES, AND PROJECT DOCUMENTS, INCLUDING BUT NOT LIMITED TO THE PROJECT SPECIFICATIONS AND CONTRACT DOCUMENTS. THE
CITY WILL NOTIFY THE SUCCESSFUL BIDDER UPON AWARD OF THE CONTRACT AND, ACCORDING TO LAW, ALL BIDS RECEIVED WILL BE AVAILABLE FOR
INSPECTION AT THAT TIME.
Page 1 of 1
ORDINANCE NO. 2019-048
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS; APPROPRIATING $41,164 IN
THE QUALITY OF LIFE FUND FOR THE STATE
HIGHWAYS 121/360 LANDSCAPE ENHANCEMENTS
PHASE V PROJECT; TRANSFERRING $41,164 FROM
THE QUALITY OF LIFE FUND TO THE GRANT FUND;
AND APPROPRIATING $791,164 IN THE GRANT FUND
FOR THE STATE HIGHWAYS 121/360 LANDSCAPE
ENHANCEMENTS PHASE V PROJECT AND
PROVIDING AN EFFECTIVCE DATE
WHEREAS, the City Council of Grapevine desires to make landscape
improvements at the merger of State Highways 121/360 including a section of Stone
Myers Parkway in the City of Grapevine; and
WHEREAS, funding for this project has reimbursable portion through the
approved Local Advance Funding Agreement with the Texas Department of
Transportation including funding received through the 2018 Governor Community
Grant Award; and
WHEREAS, the City's portion of the project will come from the Quality of Life
Fund -land
WHEREAS, approval of this ordinance will make funds available for the total
State Highways 121/360 Phase V project in the amount of $791,164 in the Grant
Fund 113; and
WHEREAS, all constitutional and statutory prerequisites forthe approval ofthe
ordinance have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this ordinance is in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated herein above are true and correct and are
incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby appropriates $41,164 in the Quality of
Life Fund and transfers the amount from the Quality of Life Fund to the Grant Fund.
Section 3. That the City Council hereby appropriates $791,164 in the Grant
Fund for the total Phase V landscape project.
Section 4. That this ordinance shall take effect immediately upon passage by
the City Council of the City of Grapevine pending concurrence from the Texas
Department of Transportation.
Section 5. The fact that the present ordinances and regulations of the City of
Grapevine, Texas are inadequate to properly safeguard the health, safety, morals,
peace and general welfare of the public creates an emergency which requires thatthis
ordinance become effective from and after the date of its passage, and it is
accordingly soordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this 20th day of August, 2019.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Ordinance No. 2019-048 2