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HomeMy WebLinkAbout2008-02-05 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, FEBRUARY 19, 2008 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Update on Convention & Visitors Bureau capital projects and Sister City Programs. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 15th day of February, 2008 at 5:00 p.m. Air itA J•Cir . Brown Assistant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 19th day of February, 2008 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:35 p.m. ITEM 1. DISCUSS CONVENTION &VISITORS BUREAU CAPITAL PROJECTS A ND SISTER CITY PROGRAM Convention & Visitors Bureau Director P. W. McCallum briefed the City Council regarding the Sister City Programs with Parras de la Fuente, Mexico; Krems, Austria and the proposed Sister City Program with West Lothian, Scotland. Mr. McCallum reviewed the status of the following capital projects: Grapevine Convention Center renovation, Grapevine Concourse renovation, Grapevine Vintage Railroad renovation, Station Master's House renovation, Midway Night Club renovation, Heritage Center Complex Plans, Band Hall/Homemaking building, Two-Room School House, Keeling House renovation, Cotton Ginner's House renovation, Arpco Building (will become the Grapevine Heritage Museum), Nash Farm renovation and the proposed Convention & Visitors Bureau headquarters. There was no formal action taken by the City Council. 02/19/08 ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:20 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 4th day of March, 2008. APPROVED: William D. Tate Mayor ATTEST: *, Lind Huff /� City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, FEBRUARY 5, 2008 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 1st day of February, 2008 at 5:00 p.m. Linea uff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 5th day of February, 2008 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with Council Member Sharron Spencer absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:08 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 02/05/08 ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 8:00 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Spencer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of February, 2008. APPROVED: William D. Tate Mayor ATTEST: Lin a Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, FEBRUARY 5, 2008 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Mayor Pro Tern Ted R. Ware CITIZEN COMMENTS PRESENTATION 1. Mayor Tate to present Keep America Beautiful — President's Circle Recognition Award to Keep Grapevine Beautiful President Pauline Undersander. 2. Mayor Tate to present a proclamation recognizing February 2008 as AMBUCS National Visibility Month in Grapevine. 3. Update on Lake Grapevine clean-up and FEMA reimbursement. NEW BUSINESS 4. Consider a resolution authorizing the sale of certain art pieces created from the Bicentennial Pecan Tree and take any necessary action. 5. Consider an interlocal agreement with Tarrant County Public Health for the use of the Grapevine Community Activities Center as a distribution site in the event of a catastrophic emergency and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 6. Consider a resolution calling the 2008 City Officer Election for Saturday, May 10, 2008, for City Council, Places 5 and 6. City Secretary recommends approval. x,44 7. Consider approval of an Adopt-A-Road Agreement with the L. W. and Imogene Parker Family for College Street from Main Street to State Highway 114. Parks & Recreation Director recommends approval. 8. Consider a resolution authorizing the donation of 10 mobile laptop computers and associated hardware to the City of Mineola, Texas Police Department. Administrative Services Director recommends approval. 9. Consider renewal of Bid 189-2004 Lake Grapevine Parks Annual Mowing Services Contract to TruGreen LandCare. Parks & Recreation Director recommends approval. 10. Consider the minutes of the January 15, 2008 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 1st day of February, 2008 at 5:00 p.m. Lind. Huff I ' City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of February, 2008 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with Council Member Sharron Spencer absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:35 p.m. INVOCATION Mayor Pro Tem Ware delivered the Invocation. ITEM 1. PRESENTATION, KEEP GRAPEVINE BEAUTIFUL Mayor Tate presented the Keep America Beautiful — President's Circle Award to Keep Grapevine Beautiful President Pauline Undersander. Keep Grapevine Beautiful was recognized for their exemplary efforts to reduce litter, minimize waste and beautify and improve our local community. The local organization enables people of all ages to participate in community improvement efforts. Ms Undersander reported that 995 volunteers had donated 2,694 hours for the clean-up project at Lake Grapevine and had collected over 2,300 30-gallon bags of debris. Volunteers were from corporate, civic, state and city, schools, scouts, sports clubs and sports associations. ITEM 2. PROCLAMATION, AMBUCS NATIONAL VISIBILITY MONTH Mayor Tate presented a proclamation to Grapevine AMBUCS President Glenn Weaver recognizing February 2008 as AMBUCS National Visibility Month in Grapevine. The City 02/05/08 has two chapters - Grapevine AMBUCS and Grapevine Heritage AMBUCS—and they have a proud record of providing scholarships for training young people as therapists, as well as providing AmTryke therapeutic tricycles for children with disabilities. ITEM 3. UPDATE, LAKE GRAPEVINE CLEAN-UP, FEMA REIMBURSEMENT Parks & Recreation Director Doug Evans presented pictures of the flooding and briefed the City Council on the Lake Grapevine clean-up. He commended the Keep Grapevine Beautiful group and the team of over 900 volunteers that assisted with the clean-up of the flooded lake area playgrounds, parks, trails, softball fields, boat ramps and campgrounds. It was noted that the clean-up data had been documented per FEMA guidelines and has been submitted for potential disaster relief reimbursement. Assistant City Manager Jennifer Hibbs gave an interim update on the FEMA reimbursement program with a final update expected in late spring. There were 17 different projects in parks, streets and utilities for a total of$649,000.00. FEMA has approved $490,000.00 and with FEMA paying 80% ($392,000.00), the City will owe approximately $98,000.00 for the remainder of the projects. The City will continue to work with FEMA for inclusion of other projects. Emergency Management Coordinator Carrie Little is to be commended for her diligence and work with FEMA and the Parks, Streets and Utility Departments are to be commended for their work during the clean-up process. ITEM 4. RESOLUTION, AUTHORIZE SALE OF BICENTENIAL PECAN TREE ART PIECES Parks & Recreation Director Evans recommended approval of a resolution authorizing the sale of certain art pieces created from the Bicentennial Pecan Tree. Staff recommended an established price for each piece of art and developed a flyer for the art and pricing. Flyers will be posted at City facilities and businesses in Grapevine. Staff recommends setting a cut-off date of one year for which Grapevine residents and businesses can purchase the art. After that date, the art pieces will become available to people from outside of Grapevine. Mr. Evans reported that the Grapevine Sister City program has expressed an interest in purchasing several pieces to present as gifts to our sister cities. It has been recommended that several pieces be offered to the Grapevine Jubilee Committee to sell at their annual fundraiser on February 8th with the Committee keeping all profits over the price set on the art. Council Member Freed, seconded by Council Member Wilbanks, offered a motion to approve the resolution as presented. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Spencer pow 2 02/05/08 RESOLUTION NO. 2008-04 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO ALLOW FOR THE SALE OF ART PIECES CREATED FROM THE LOSS OF THE BICENTENNIAL PECAN TREE IN PARR PARK AND PROVIDING AN EFFECTIVE DATE ITEM 5. AUTHORIZE INTERLOCAL AGREEMENT, TARRANT COUNTY PUBLIC HEALTH, CATASTROPHIC EMERGENCY Assistant Fire Chief Chuck Jones recommended approval of an interlocal agreement with Tarrant County Public Health for the use of the Grapevine Community Activities Center as a distribution site in the event of a catastrophic chemical or biological attack on the citizens of Tarrant County. Under the agreement, the City of Grapevine Community Activities Center would be utilized as a point of distribution site only if notice was received from the State of Texas Department of Health Services that an actual event had occurred within Tarrant County and the facility was available for use. Several Tarrant County municipalities and independent school districts (25) have entered into agreements with Tarrant County Public Health for use of facilities during a public health emergency. Council Member Stewart, seconded by Council Member Lease, offered a motion to approve the agreement as presented. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Spencer CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 6. Resolution, Call 2008 City Officer Election City Secretary recommended approval of a resolution calling the 2008 City Officer Election for Saturday, May 10, 2008, for City Council, Places 5 and 6. Motion by Council Member Freed, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: 3 02/05/08 Ayes: Tate, Ware, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Spencer RESOLUTION NO. 2008-05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS PROVIDING FOR THE 2008 CITY OFFICER ELECTION TO BE HELD ON MAY 10, 2008; DETERMINING THE POLLING PLACE; PROVIDING SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE Item 7. Adopt-A-Road Agreement, L. W. and Imogene Parker Family Parks & Recreation Director recommended approval of an Adopt-A-Road Agreement with the L. W. and Imogene Parker Family for College Street from Main Street to State Highway 114. Motion by Council Member Freed, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Stewart, Freed & Lease swo Nays: None Absent: Spencer Item 8. Resolution, Authorize Donation of Mobile Laptops, Mineola Police Department Administrative Services Director recommended approval of a resolution authorizing the donation of 10 mobile laptop computers and associated hardware to the City of Mineola, Texas Police Department. Motion by Council Member Freed, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Spencer RESOLUTION NO. 2008-06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE; PROVIDING FOR THE DONATION OF SAID PROPERTY TO THE CITY OF amok MINEOLA, TEXAS AND PROVIDING AN EFFECTIVE DATE 4 02/05/08 Item 9. Renew Bid 189-20004 Lake Grapevine Parks Annual Mowing Services Contract Parks & Recreation Director recommended renewal of Bid 189-2004 Lake Grapevine Parks Annual Mowing Services Contract to TruGreen LandCare. Motion by Council Member Freed, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Spencer Item 10. Consideration of Minutes City Secretary recommended approval of the minutes of the January 15, 2008 City Council meetings as published. Motion by Council Member Freed, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Spencer ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 8:00 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Spencer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of February, 2008. APPROVED: William D. Tate Mayor 5 02/05/08 ATTEST: 0010 C4-2elez, Linda Huff 1hr City Secretary itel*AtO 011010NW *ow 6