HomeMy WebLinkAboutItem 09 - Dallas RoadMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: AUGUST 20, 2019
SUBJECT: APPROVAL OF DALLAS ROAD CORRIDOR/COTTON BELT TRAIL
CONSTRUCTION CONTRACT
RECOMMENDATION: Consider awarding the Dallas Road Construction Contract to The Fain Group, Inc. upon
TxDOT concurrence, authorize a construction management agreement with SAM
Construction Services, LLC, and approveOrdinance No. 2019-054appropriating funds.
FUNDING SOURCE: Upon approval and receipt of grant funding, funds will be available in the 178 Capital
Projects Street Fund in an amount of $5,000,000. On October 3, 2017 Council approved a
reimbursement resolution for $7,130,000 to cover the City's portion of project expenses
from the 178 Capital Projects Street Fund.
The reimbursement resolution has been used for design and engineering work to -date and
will be used to cover the balance of the construction, construction management and
contingency costs.
BACKGROUND: On February 7, 2017, City Council authorized the City Manager to submit projects in
response to the North Central Texas Council of Governments (NCTCOG) Transportation
Alternatives Set -Aside Program. Staff submitted the Dallas Road Corridor/Cotton Belt
Trail to NCTCOG for consideration with a 31% local match requirement. On June 8, 2017,
the Regional Transportation Council selected the Dallas Road Corridor/Cotton Belt Trail as
the top rated project in the western sub -region of the Metroplex. The City of Grapevine was
awarded $5,000,000 toward construction of the roadway and trail improvements.
Bids for the construction of the Dallas Road Corridor/Cotton Belt Trail project were opened
on August 1, 2019 and five bids were received. In coordination and concurrence with
TxDOT staff, three bids were determined to be unresponsive to the bidding requirements
and were not evaluated. The two remaining bids are as follows:
• The Fain Group, Inc. $8,404,817.50
• Ed Bell Construction Co. $9,959,916.65
Huitt-Zollars, Inc. has reviewed the bids and concurs with staffs recommendation to award
to The Fain Group, Inc. in the amount of $8,404,817.50. The engineer's estimate for
construction is $8,430,964. In addition, staff is seeking a 5% construction contingency of
$420,000.
Staff is also seeking approval to enter into a construction management, inspection and
materials testing agreement with SAM Construction Services, LLC in an amount not to
exceed $500,000. These services also include the necessary federally required reporting
activities.
The contractor has 458 days to complete the projects after notice to proceed.
Staff recommends approval.
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ORDINANCE NO. 2019-054
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING THE APPROPRIATION
OF $5,000,000.00 REGIONAL TRANSPORTATION COUNCIL
GRANT FUNDS FROM THE 178 CAPITAL PROJECTS
STREET FUND FOR THE DALLAS ROAD CORRIDOR
COTTON BELT TRAIL CONSTRUCTION PROJECT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, on June 8, 2017 the Regional Transportation Council selected the
Dallas Road Corridor/Cotton Belt Trail for a $5,000,000.00 Grant for construction of
roadway and trail improvements; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine approves the
appropriation of $5,000,000.00 in the Capital Projects Street Fund for the Dallas Road
Corridor/Cotton Belt Roadway Construction and Trail Improvements.
Section 3. That the terms and provisions of this ordinance shall be deemed to be
severable, and that if the validity of any section, subsection, word, sentence or phrase
shall be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 4. That the fact that the present ordinances and regulations of the City of
Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety
and general welfare of the public which requires that this ordinance shall become effective
from and after the date of its final passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 20th day of August 2019.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Ordinance No. 2019-054 2