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Home My WebLink About2019-08-21 Regular Meetingi AGENDA BOARD OF DIRECTORS MEETING GRAPEVINE HERITAGE FOUNDATION ADVISORY BOARD WEDNESDAY, AUGUST 21, 2019 AT 5:00 PM GRAPEVINE CONVENTION & VISITORS BUREAU 2ND FLOOR BOARDROOM 636 SOUTH MAIN STREET GRAPEVINE, TEXAS Call to Order of Regular Meeting — Dr. Curtis Ratliff Citizen Comments III. Consider Minutes of the July 17, 2019 Regular meeting IV. Old Business A. Membership Report — Janet Perkins B. Nash Farm Report — Melva Stanfield C. Sponsorship Report — Balla Wright D. Palace Arts Center Report — Paula Newman V. New Business A. Board Appointment for Ex Officio Board Member Emeritus — Chairman Ratliff VI. Adjournment The next meeting of the Grapevine Heritage Foundation will be held on Wednesday, September 18, 2019, at 5:00 pm at Grapevine Convention & Visitors Bureau 2nd Floor Boardroom, 636 South Main Street, Grapevine, Texas. If you plan to attend this public meeting and you have a disability requiring special arrangements, please contact the Office of Historic Preservation at 817-410-3185 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Grapevine Heritage Foundation Board meeting agenda was prepared and posted by the 16th day of August, 2019 at 5.00 pm. G.v-t CSC(/ David Klempin Manager, Heritage Programs & Preservation 21 August 2019 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Grapevine Heritage Foundation (GHF) Advisory Board met at 5:00 p.m. on Wednesday, August 21, 2019 in the Grapevine convention & Visitors Bureau, 2nd Floor Boardroom, 030 South Main Street, Grapevine, Texas 75051 for their regular scheduled monthly meeting. Curtis Ratliff chairman Melva Stanfield Vice Chairman Balla Wright Treasurer Sue Franks Member Courtney Fray Member Becky Hummer Member Wendy Nelson Member Duff O'Dell City council Liaison The above constituting a quorum with member(s) Janet Perkins and Frances Jensen absent. With the following Convention & Visitors Bureau staff present: Paul W. McCallum Executive Director, Grapevine Convention & Visitors Bureau (CVB) Paula Newman Managing Director of Administration & operations, David Klempin Heritage Preservation Programs Manager Cody Jolliff Nash Farm Manager Mary Bush Administrative I. CALL TO ORDER Chairman Curtis Ratliff called the meeting to order at 5 p.m. and thanked all for attending II. CITIZEN COMMENTS There were no citizen comments registered. Any person who is not scheduled on the agenda may address the Historic Preservation Commission under Citizen Comments by completing a Citizen Appearance Request form. In accordance with the Texas open Meetings Act, the Advisory Board is restricted in discussing or taking action during Citizen Comments. August 21,2019 21 August 2019 III. APPROVAL OF MINUTES Balla Wright made the motion to accept the minutes as written from the July 17, 2019 meeting. Becky Hummer seconded the motion, which prevailed in the following vote: Ayes: 9 (Ratliff, Stanfield, Wright, Franks, Fray, Hummer and Nelson) Nays: 0 None Absent: 2 (Perkins and Jensen) IV. OLD BUSINESS Membership Report-Chairman Ratliff In Secretary Janet Perkins absence, Chairman Ratliff stated the Foundation had 189 active members in June and donations of $240. The Membership committee will reconvene after the 2020 CHF Calendar is completed. Nash Farm Report-Melva Stanfield Vice chairman Melva Stanfield reported 90 participants for the First Friday "Keeping Cool" program; The Ice Cream Social had 575 guests consuming 34 gallons of homemade ice cream, 50 liters of root beer and 12 gallons of lemonade. Eight tours were scheduled, but three of the groups cancelled due to the heat, yielding 215 students. 505 casual visitors were hosted at the Farm, and a total of 1,354 visitors for the month of July. Sponsorship Report-Balla Wright Treasurer Wright noted the 2019 Sponsorship campaign was holding at $20,000. Palace Arts Center Report-Paula Newman Managing Director of Administration & operations Paula Newman reported the doors of Palace Arts Center would be resurfaced, the same doors will remain but with a new finish; and City Council had met last evening and approved replacing the failing air conditioning. Council Liaison Duff O'Dell asked how the summer movies were received, with Director Newman saying they had been part of the SummerBlast programming with good attendance. P.W. McCallum added this was Audrey Hepburn celebration month at the Palace Theatre with the movie Breakfast at Tiffany's this weekend; he added each month they have Classic Movies featuring a leading man or lady as that month's theme. V. NEIN BUSINESS Board Appointment for Ex officio Board Member Emeritus CVB Executive Director P.W. McCallum shared that council Liaison Duff O'Dell suggested to recognize the service of retiring board member Pat Stinson with the Ex Officio as Board Member Emeritus would truly recognize the contributions of Pat's work. He said he absolutely supported this wonderful suggestion for an Ex Officio role of Board Member Emeritus and Pat can attend meetings as she is able, yet having the freedom to travel, and come and go at will. There are no voting rights but her great 2 August 21,2019 21 August 2019 sense of history could continue to be shared and passed on. Liaison O'Dell agreed it was a great way to let the younger generation catch up while the older generation could retire and go their own way; in Pat's case she can travel but we (The Foundation) still have her, as this is what makes Grapevine Grapevine! Balla Wright made the motion to name Patricia Stinson as a Grapevine Heritage Foundation Board Member Emeritus; Sue Franks and Melva Stanfield seconded the motion, which prevailed in the following vote: Ayes: 9 (Ratliff, Stanfield, Wright, Franks, Fray, Hummer and Nelson) Nays: 0 None Absent: 2 (Perkins and Jensen) VI. ADJOURNMENT Melva Stanfield, seconded by Courtney Fray, made the motion to adjourn the meeting at 5:30 p.m. The motion prevailed by the following vote: Ayes: 9 (Ratliff, Stanfield, Wright, Franks, Fray, Hummer and Nelson) Nays: 0 None Absent: 2 (Perkins and Jensen) Note: At 5:30 p.m. a reception for Patricia Stinson was held in the Gathering Area of the Stephen W. Stinson Boardroom with Pat's daughter-in-law Nicki and grandson Stevie Stinson and friend Jennifer, Mayor, Council, board and friends attending to thank Pat for her 20 years of service from 1999 — 2019 and share the highlights of her history in Grapevine. PASSED AND APPROVED BY THE GRAPEVINE HERITAGE FOUNDATION, THE AUGUST 21, 2019 MINUTES, ON THIS THE 18TH DAY OF SEPTEMBER 2019. APPROVED: CHAIRMAN ATTEST: r SECRETARY 3 August 21,2019