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Home My WebLink About2008-03-25 Joint Meeting AGENDA CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, MARCH 25, 2008 AT 6:45 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER WORK SESSION 1. Planning & Zoning Commission to conduct a briefing session to discuss the item scheduled to be heard in the March 25, 2008 public hearing. ADJOURNMENT If you plan to attend this briefing session and you have a disability that requires special arrangements at the meeting, please contact the office of Development Services at (817) 410-3154 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et. seq. Acts of the 1993 Texas Legislature, the Planning and Zoning Commission Briefing Session Agenda was prepared and posted on this the 20th day of March, 2008 at 5:00 p.m. $i C. Brown Assistant City Secretary AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL JOINT CITY COUNCIL PLANNING & ZONING COMMISSION MEETING TUESDAY, MARCH 25, 2008 AT 7:00 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Commissioner Mark Lowery JOINT PUBLIC HEARINGS 1. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU08-01 filed by Gaylord Texan Resort & Convention Center on Lake Grapevine requesting a conditional use permit to amend the site plan approved by Ordinance No. 2007-69 for the addition of a hotel wing with guest rooms, conference area and parking. The subject property is located at 1501 Gaylord Trail and is zoned "PCD" Planned Commerce Development District. The public hearing was tabled at the February 19 and March 18, 2008 meetings. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers. PLANNING & ZONING COMMISSION RECOMMENDATIONS 2. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU08-01 (Gaylord Texan Resort & Convention Center on Lake Grapevine) and a subsequent ordinance, if applicable. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special Joint City Council and Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 20th day of March, 2008 at 5:00 p.m. a1 / J•.VC. Brown Assistant City Secretary AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL PLANNING & ZONING COMMISSION MEETING TUESDAY, MARCH 25, 2008 AT 7:00 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET NEW BUSINESS 1. Consider Conditional Use Application CU08-01 (Gaylord Texan Resort & Convention Center on Lake Grapevine) and make a recommendation to the City Council. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 20th day of March, 2008 at 5:00 p.m. J I)gy . Brown As istant City Secretary , STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Special Joint Session on this the 25th day of March, 2008 at 7:00 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Chris Coy Member Danette Murray Member Betty "BJ" Wilson Member Mark Lowery Member Monica Hotelling Member Jim Fechter Alternate constituting a quorum, with Alternate Gary Martin absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager Michael Kailas Assistant City Attorney Matthew Boyle Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. INVOCATION Commissioner Lowery delivered the Invocation. 03/25/08 0. ITEM 1. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU08-01 GAYLORD TEXAN RESORT & CONVENTION CENTER ON LAKE GRAPEVINE Tate declared the public hearing open that was continued from the March 18, 2008 meeting. Planning & Development Manager Ron Stombaugh reported that Conditional Use Application CU08-01 had been filed by the Gaylord Texan Resort & Convention Center on Lake Grapevine requesting a conditional use permit to amend the site plan approved by Ordinance No. 2007-69 for the addition of a 12-story hotel wing with 492 guest rooms, a 600,000 square foot expansion to the conference area and a parking garage with 382 spaces. The subject property is located at 1501 Gaylord Trail and is zoned "PCD" Planned Commerce Development District. The public hearing was tabled at the February 19 and March 18, 2008 meetings. Note: Due to technical difficulties, the public hearing was delayed for 30 minutes. Mr. Bennett Westbrook, Senior Vice President of Development & Design, and Mr. John Imaizumi, Senior Vice President & General Manager of the Gaylord Texan, requested favorable consideration of the application for the proposed expansion of the resort on Lake Grapevine. Mr. Westbrook reviewed the community/neighborhood issues. The existing cooling tower will have a 31'7" screening wall surrounding the tower to reduce the noise. They will address the garage noise (tire squealing and car alarms) and lighting issues (headlights from the 2nd and 3rd levels) relative to the approved parking garage expansion. A sound study is being conducted to address the Glass Cactus noise from the outside speakers and conversations on the patio. The headlights on the west side of the Glass Cactus portico will be screened and the retaining wall has been cleaned, painted and consideration given to landscaping along the wall. Mr. Westbrook stated that Convention Center Drive would be temporarily closed during construction and that Ruth Wall Road would remain open during construction. Mr. Westbrook noted the proposed Convention Center Expansion would contain 450,000 gross square feet of enclosed building area and 205,000 square feet of meeting and pre- function space. There will be 382 parking spaces on two levels of parking below the convention center. He stated that any tree removal would be mitigated per Corps of Engineer requirements. Mr. Westbrook stated the proposed guestroom tower would be 133 feet tall and would contain 492 guestrooms bringing the resort total to 2,001 rooms. The current plan for the guest tower contains 16 usable balconies, two roof top terraces and 21 ground level patios. He noted a proposed resort pool would be requested at a later date. Commissioner Lowery questioned the need for the proposed expansion, whether the 2 03/25/08 Gaylord has been a good neighbor and the EPA impact on Lake Grapevine. It was stated the expansion was to accommodate larger groups. Mr. Imazuimi stated that the Gaylord's a mission was to be a good neighbor and community member. He noted they had participated in City events and hosted neighbors during some of the City's special events. He stated that he did not make a commitment on behalf of the resort that he was not able to keep. Mr. Paul Leach, representing Huitt & Zollars, stated they have worked with the Corps of Engineers and are meeting all of the Corps requirements. Council Members Freed, Lease and Spencer expressed concerns regarding the Glass Cactus outdoor speakers and conversation noise that affects the neighborhoods, as well as the headlights from the portico. Mr. Imazuimi stated that he could not commit to removing the speakers from the patio, but they would research the possibilities to try and shield the sound from the neighbors. Mayor Tate invited guests present to comment regarding the application. The following expressed their concerns and opposition to the application for the proposed expansion of the resort: Mr. Mike Morris, 849 Riverside North Ms. Lana Hill, 529 Dunn Court Mr. Jim Young, 1840 Silverside Drive Ms. Gail Brown, 1822 Silverside Drive Mr. Rick Sanford, 1232 Sleepy Hollow Court Ms. Teresa Sanford, 1232 Sleepy Hollow Court Ms. Janet Chu, 1846 Anglers Plaza Ms. Susan Jackson, 1610 Silverside Drive Ms. Linda Davies, 1219 Sleepy Hollow Court Ms. Diana Williams, 1830 Silverside Drive Ms. Laura Robinson, 622 Oak Lane Mr. Howard Robinson, 622 Oak Lane Ms. Georjean Shereff, 3705 Oakwood (also spoke on behalf of John Rath) Ms. Gwen Patterson, 1733 Silverside Drive Ms. Tara Thacher, 1416 Silverside Drive #38 Mr. Hugh Patterson, 1733 Silverside Drive Ms. Carol DeWeese, 820 North Riverside Drive Mr. Roger Harris, 1409 Sandpiper Street Mr. Tim Moran, 1716 Silverside Comments were made regarding construction traffic, noise and trash; expansion should be compatible with the neighborhood and placed on the east side of the existing facility; privacy will be invaded by the guest tower; noise from the cooling towers; object to the noise generated by the music at the Glass Cactus; object to additional traffic; wants to ensure that the Clean Water Act and NEPA rules are followed in regard to Lake Grapevine; depreciation of homeowner property values; expansion will be too close to homes; negative impact on neighborhoods; increased crime; construction will displace wildlife and destroy 3 03/25/08 trees; opposed to commercial use on Corps of Engineers property; wants to ensure that the Gaylord will communicate with the neighborhood during and after construction and be good neighbors. The following spoke in support of the application: Mr. Rick Lawliss, 1400 Clearwater Court Mr. Chuck Bultman, 415 South Main Street Mr. James Humphrey, 105 South Main Street Ms. Angela Weddle, 506 Wildwood Court Mr. Dave Muth, 1800 Highway 26 East Mr. Don Vaughn, 116 Silkwood Mr. Charles Weems, 607 Red Bud Ms. Kristine Amador, 3103 Coveside Ms. Angela Garcia Williams, 721 Oak Lane Mr. Moe Afshar, 5242 Heatherdale Mr. Keith Temple, Grapevine Chamber of Commerce Mr. Bill Brink, 3023 Columbine Mr. John Mayfield, 518 Azalea Ms. Jean Holmes, 926 Wildwood Circle Mr. Lee Rothelz, 1622 Hyland Green Mr. Steve Stinson, 2938 Creekwood Mr. Jeff VanBlarcom, 573 Hawthorne 0000"` Mr. Don Bigbie, 4 Windy Knoll Mr. Ev Barnes, 316 Drexel Comments were made regarding the positive impacts of the Gaylord Resort on the community: it's the most envied and dynamic economic development project in the State of Texas; increased sales tax helps to maintain low property taxes; generation of $45 million in direct tax revenues to the City within the first 10 years of operation; $236 million total annual economic impact to the Dallas/Fort Worth Area with $24 million total annual earnings and 853 annual employment; generates customers for Grapevine merchants; Grapevine known as a great tourist destination; economic strength passes down to local businesses, restaurants and to the residents; residents benefit through a lower property tax base and an increased quality of life provided by the increased revenue the City receives from sales tax; local services such as the Library, Police and Fire Departments are all benefits of the increased revenue; and the Historic Downtown Grapevine Association (representing 73 down-town Grapevine business) supports the proposed expansion. The following letter was read into the record by City Secretary Huff: I have resided in Grapevine for the past 12 years and I have always worked, shopped, dined, etc. in Grapevine. My husband & I love the city and the vision of the city officials. I strongly support the Gaylord Expansion plan. 4 03/25/08 Please feel free to call on me at any time if I can help you in any way, supporting the city of Grapevine. Sincerely, Janie Barnes 315 Drexel Drive Grapevine, TX 76051 City Secretary Huff reported the Council and Commission had been copied the 32 letters of support, 23 letters of opposition and one letter of concern. Commissioner Coy, seconded by Commissioner Murray, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Murray, Wilson, Lowery & Hotelling Nays: None Council Member Freed, seconded by Mayor Pro Tern Ware, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would remain in session in the City Council Chambers to consider published business. Mayor Tate announced the City Council would take a brief recess. Upon reconvening in the Council Chambers, all members of the City Council were present. ITEM 2. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU08-01 GAYLORD TEXAN RESORT & CONVENTION CENTER ON LAKE GRAPEVINE Chairman Oliver reported the Planning & Zoning Commission voted 6-1 for approval of Conditional Use Application CU08-01 with the following conditions: headlight screening shall be placed from the spandrel panels up on the parking garage levels two and three facing the residential properties; lights at ground level on the west/southwest corner near the cooling towers shall be shielded for glare; immediately provide headlight screening at the wrought iron fence west of the Glass Cactus portico and that evergreen plants be added permanently; and Gaylord officials shall provide a sound attenuation plan for the Glass Cactus to the Site Plan Review Committee within 90 days of the approval of CUO8- 01. Approval of the application that was filed by the Gaylord Texan Resort & Convention Center on Lake Grapevine grants a conditional use permit to amend the site plan approved 5 03/25/08 by Ordinance No. 2007-69 for the addition of a hotel tower with 492 guest rooms, expansion of the conference area by over 600,000 square feet and an additional 382 parking spaces. The subject property is located at 1501 Gaylord Trail and is zoned "PCD" ,,, Planned Commerce Development District. Council discussion ensued that the Gaylord officials should submit a written timeline as to when the items will be addressed and that the landscaping plan be reviewed by Parks Superintendent Kevin Mitchell. Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ORDINANCE NO. 2008-12 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY simmk GRANTING CONDITIONAL USE PERMIT CU08-01 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. '""' 2007-69 FOR EXPANSION OF THE HOTEL AND CONVENTION CENTER IN A DISTRICT ZONED "PCD" PLANNED COMMERCE DEVELOPMENT DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 6 03/25/08 ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 11:22 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of April, 2008. APPROVED: William D. Tate Mayor ATTEST: A . Lind. Huff // City Secretary 7