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HomeMy WebLinkAbout2008-04-01 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, APRIL 1, 2008 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 28th day of March, 2008 at 5:00 p.m. Lind Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 1st day of April, 2008 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 04/01/08 ADJOURNMENT, Council Member Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:15 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of April, 2008. APPROVED: William D. Tate Mayor ATTEST: MIR Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, APRIL 1, 2008 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member C. Shane Wilbanks CITIZEN COMMENTS PRESENTATION 1. Mayor Tate to present a proclamation declaring April as Child Abuse Prevention Month. 2. Allied Waste General Manager, Mr. Tim Powell, and Business Development Manager of Municipal Marketing, Ms.Diane Hildreth, to update the City Council on the solid waste operation. 3. Presentation by Deloitte & Touche of the City's annual audit for fiscal year ending September 30, 2007 in compliance with the City Charter, Article 3, Section 3.4. NEW BUSINESS 4. Consider approval of the donation of a Lightning Prediction System and Musco Control Link System from the Grapevine/Southlake Soccer Association for Meadowmere Park and take any necessary action. 5. Consider authorizing the purchase of various City vehicles and take any necessary action. 6. Consider an interlocal agreement with the North Central Texas Council of Governments for the Local Air Quality Traffic Signal Project and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 7. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic relative to speed limits on Glade Road between State Highway 121 and State Highway 360 and on Fairway Drive between State Highway 26 and the City limits. Public Works Director recommends approval. 8. Consider a resolution approving the Diesel Fuel Annual Contract through an Interlocal Agreement with the City of Fort Worth. Public Works Director recommends approval. 9. Consider a resolution authorizing the renewal of the Central Irrigation Controllers and Parts Annual Contract as a sole source to Interspec, Inc. Parks & Recreation Director recommends approval. 10. Consider approval of the purchase of a 2008 Motorcycle from American Eagle Harley-Davidson for the Police Department. Police Chief recommends approval. 11. Consider the minutes of the March 18, 2008 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 28th day of March, 2007 at 5:00 p.m. inca Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of April, 2008 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:44 p.m. INVOCATION Council Member Wilbanks delivered the Invocation. ITEM 1A. CITIZENS COMMENTS, MR. BRUCE RIDER Mr. Bruce Rider, 325 West Worth Street, addressed the City Council regarding the importance of community awareness and assisting those in need. He expressed compassion in the passing of Administrative Services Director Bill Gaither and stated that he was a man of great integrity in explaining the City's financial matters. He commended Mayor Pro Tem Ted R. Ware for his three decades of service to the community by sharing his wisdom, patience and common sense. ITEM 1. PRESENTATION, PROCLAMATION CHILD ABUSE PREVENTION MONTH Mayor Tate presented a proclamation declaring April 2008 as Child Abuse Prevention Month to Ms. Ashley Moore, Alliance for Children Coordinator, and Grapevine Police Department's Crimes Against Children Division representatives, Lt. Todd Dearing and 04/01/08 Detective Richard Weber. Ms. Moore expressed appreciation to the community for , promoting and supporting programs that benefit children and help parents raise their children in a safe, nurturing environment. , ITEM 2. PRESENTATION, ALLIED WASTE Allied Waste General Manager, Mr. Tim Powell, and Business Development Manager of Municipal Services, Ms. Diane Hildreth, updated the City Council on the solid waste operations within the City of Grapevine. He stated that the City and Allied have had 14 years of successful partnering together and the current contract is effective until 2010. He reviewed the services provided as well as the free additional services for Main Street Days, GrapeFest and rolloff's for City projects. He noted Allied averages 40 customer service inquiries a month which equates to .00018% of the total drive by services. He noted the improvement of internet based on-line customer service reporting that expedites internal routing of inquiries. He stated that Forbes magazine has recognized Allied Waste as one of America's most trustworthy companies for the second year in a row based on its transparent accounting statements and conservative accounting procedures. ITEM 3. PRESENTATION, 2007 FINANCIAL AUDIT Managing Director of Financial Services Fred Werner introduced Mr. Terry Kyle, of Deloitte & Touche, who presented their audit of the City's 2007 financial statements in compliance with the requirements of the City Charter, Article 3, Section 3.14. Mr. Kyle reported the opinion letter states that the financial statements of the City of Grapevine present fairly the woo financial position of the City. The opinion rendered is an "unqualified opinion" meaning that there were no material exceptions found to the fairness criteria under which the records were analyzed. The management letter noted a recommendation relative to internal controls in the Information Technology Department and those recommendations have been addressed. The letter also noted that internal communications between the Finance Department and the Convention & Visitors Bureau regarding Heritage Foundation contributions record keeping be modified to one set of books. The audit also includes an audit of the Tax Increment Financing Districts (TIF's 1 and 2) and a single audit of all Federal Grant Awards, which were also free of material exceptions. There was no formal action required by the City Council. ITEM 4. ACCEPT DONATION, LIGHTNING PREDICTION SYSTEM AND MUSCO CONTROL LINK SYSTEM Parks & Recreation Director Doug Evans recommended approval of the donation of a Lightning Prediction System ($10,000), Musco Control Link System to control the lights OPPIW ($7,000) and soccer goals ($3,500) from the Grapevine/Southlake Soccer Association for Meadowmere Park with the total donation being $20,500.00. _: 2 04/01/08 Mayor Pro Tern Ware, seconded by Council Member Wilbanks, offered a motion to accept the Grapevine/Southlake Soccer Association's donations for Meadowmere Park. The gsei:, motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Mayor Tate presented a plaque to the Grapevine/Southlake Soccer Association President Mike Burton in recognition of the over $250,000.00 in improvements at the Meadowmere Park Soccer Complex including lights, soccer goals and equipment to maintain the soccer fields. Mr. Burton stated that the Association's good relationship with the City and Parks & Recreation Staff helps to maintain the excellent facilities. ITEM 5. AUTHORIZE PURCHASE OF CITY VEHICLES Public Works Director Matt Singleton recommended approval of the purchase of 15 replacement vehicles for the Police, Parks and Public Works Departments in the total amount of $253,702.26. The vehicles are fleet replacements for existing units that have met their replacement criteria in the fleet replacement policy. He stated that nine replacements would be alternative fuel vehicles (seven E85 fuel and two hybrid vehicles). Motion by Council Member Spencer, seconded by Council Member Freed, to approve the purchase of City vehicles in the amount of$253,702.26 as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ITEM 6. APPROVE INTERLOCAL AGREEMENT, NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS, LOCAL AIR QUAILITY TRAFFIC SIGNAL PROJECT Transportation/Utility Manager Ramana Chinnokolta recommended approval of an interlocal agreement with the North Central Texas Council of Governments (NCTCOG) for the Local Air Quality Traffic Signal Project providing funding for re-timing of traffic signals within the City of Grapevine and to authorize City funding in the amount of$40,553.00. The City applied for grant funding to re-time traffic signals citywide as part of a Call for Projects under the Air Quality program that was issued by the NCTCOG. The City obtained $952,600.00 funding to retime 58 signals and install video detection at 30 signals. Of these 58 signals, 18 are on City streets and 40 are on State highways. NCTCOG separated the project into two segments for contractual purposes. The subject agreement is for the City portion only (18 signals) at a total estimated cost of $202,767. The NCTCOG funding is $162,214 with the City's matching portion of$40,553. The City will enter into a separate 3 04/01/08 agreement with the State at a later date for the State portion of the project but will implement the entire project as one. The State portion does not require a City contribution. Motion by Council Member Freed, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 7. Ordinance, Amend Chapter 23 Traffic, Speed Limits Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic relative to speed limits on Glade Road between State Highway 121 and State Highway 360 (35 mph) and on Fairway Drive between State Highway 26 and the City limits (40 mph). Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ORDINANCE NO. 2008-13 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 23 TRAFFIC, SECTION 23-26 SPEED LIMITS - SCHEDULES FOR CERTAIN PUBLIC STREETS AND WAYS, ALTERING THE PRIMA FACIE SPEED LIMITS ESTABLISHED FOR VEHICLES UNDER THE PROVISIONS OF SECTIONS 167 AND 169 OF ARTICLE XIX, R.C.S. 6701 d, UNIFORM ACT REGULATING TRAFFIC ON HIGHWAYS, UPON THE BASIS OF AN ENGINEERING AND TRAFFIC INVESTIGATION UPON CERTAIN STREETS AND HIGHWAYS, OR PARTS THEREOF, WITHIN THE CORPORATE LIMITS OF THE CITY OF GRAPEVINE AS SET OUT IN THE ORDINANCE; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF OrglW FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE AND A 4 04/01/08 SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 8. Resolution, Annual Diesel Fuel Contract, City of Fort Worth Public Works Director recommended approval of a resolution authorizing an annual contract with Martin Eagle Oil Company, Inc. for the purchase of diesel fuel through an Interlocal Agreement with the City of Fort Worth. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RESOLUTION NO. 2008-10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE DIESEL FUEL THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 9. Resolution, Renew Annual Contract, Central Irrigation Controllers and Parts Parks & Recreation Director recommended approval of a resolution authorizing the renewal of the Central Irrigation Controllers and Parts Annual Contract as a sole source to Interspec, Inc. in an amount to exceed $50,000.00. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RESOLUTION NO. 2008-11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF IRRIGATION CONTROLLERS AND PARTS AND AUTHORIZING THE CITY MANAGER OR THE MANAGER'S DESIGNEE TO EXECUTE SAID DOCUMENTS AND PROVIDING AN EFFECTIVE DATE 5 04/01/08 Item 10. Approve Purchase, 2008 Motorcycle Police Chief recommended approval of the purchase of a 2008 Motorcycle from American Eagle Harley-Davidson in the amount of$15,901.00 for the Police Department. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 11. Consideration of Minutes City Secretary recommended approval of the minutes of the March 18, 2008 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:15 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of April, 2008. APPROVED: William D. Tate Mayor 6 ATTEST: 04/01/08 AugLinda Huff City Secretary 7