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Home My WebLink About2007-07-03 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, JULY 3, 2007 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Pending litigation relative to Davis v. City of Grapevine pursuant to Section 551.071, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to pending litigation and conference with employees under Sections 551.071 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 29th day of June, 2007 at 5:00 p.m. Lind. Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 3rd day of July, 2007 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER a, Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) pending litigation relative to Davis v. Grapevine under Section 551.071, and (B) conference with City Manager and Staff to discuss and deliberate commercial and financial infoemation received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.086, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.086, Texas Government Code. Regarding Item (A) pending litigation relative to Davis v. Grapevine, City Manager Rumbelow requested authorization for the City Manager to proceed with the resolution of the James Davis v. City Grapevine lawsuit in the amount of$55,000.00. 07/03/07 oft Council Member Freed, seconded by Council Member Johnson, offered a motion to authorize the City Manager to settle the lawsuit in the amount of$55,000.00. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. NOTE: Council Member Johnson retired as a Council Member after completion of the Executive Session. Mr. Mike Lease was sworn in as Council Member, Place 3 after completion of the Executive Session. ADJOURNMENT Council Member Freed, seconded by Council Member Wilbanks, offered a motion to adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of July, 2007. APPROVED: 42:44LL William D. Tate Mayor ATTEST: difel J•• ' . Brown Assistant City Secretary anse avow 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JULY 3, 2007 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Mayor Pro Tern Ted R. Ware OATH OF OFFICE 1. City Secretary to administer the Oath of Office to re-elected Council Member, Place 4, Darlene Freed and to newly elected Council Member, Place 3, Mike Lease. CITIZEN COMMENTS NEW BUSINESS 2. Consider an ordinance authorizing and approving the bylaws of the Grapevine 4B Economic Development Corporation and take any necessary action. 3. Consider approval of an Interlocal Agreement between the City and Grapevine 4B Economic Development Corporation and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 4. Consider renewal of Temporary Employment Annual Contract to Temporaries of Texas. Administrative Services Director recommends approval. 5. Consider the minutes of the May 30, June 4,19, 20 and 25, 2007 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 29th day of June, 2007 at 5:00 p.m. Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT „ CITY OF GRAPEVINE go The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of July, 2007 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:30 p.m. INVOCATION Mayor Pro Tem Ted R. Ware delivered the Invocation. ITEM 1. OATH OF OFFICE City Secretary Linda Huff administered the Oath of Office to re-elected Council Member, Place 4, Darlene Freed and to newly elected Council Member, Place 3, Mike Lease. Mayor Tate then presented Ms. Johnson with a plaque from the City Council and Staff for her nine years of service to the community and resolutions from State Senator Jane Nelson and State Representative Vicki Truitt. Ms. Johnson then expressed her appreciation to the Mayor and City Council, City Staff and citizens for their encouragement and support during her term as a Council Member. Council Member Mike Lease then joined the Mayor and City Council Members at the dais. 07/0307 ITEM 2. ORDINANCE, APPROVE GRAPEVINE 4B ECONOMIC DEVELOPMENT CORPORATION BYLAWS Administrative Services Director Bill Gaither recommended that the City Council adopt an ordinance authorizing and approving the Grapevine 4B Economic Development Corporation Bylaws. The bylaws will specify all the operating powers and guidelines for the Corporation, its Board of Directors and officers. The 4B Bylaws were adopted by the Grapevine 4B Economic Development Corporation at an earlier meeting of the 4B Board with an amendment to Section 5.2 Insurance to add an errors and omissions clause. City Manager Rumbelow stated that the following officers were appointed: President, William D. Tate; Vice President, C. Shane Wilbanks; Secretary, Linda Huff; and Treasurer, Bill Gaither. Council Member Spencer, seconded by Council Member Wilbanks, offered a motion to adopt the ordinance approving the Grapevine 4B Economic Development Corporation Bylaws with the amendment approved by the 4B Board. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ORDINANCE NO. 2007-35 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING AND APPROVING THE BYLAWS FOR THE GRAPEVINE 4B ECONOMIC DEVELOPMENT CORPORATION; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 3. APPROVE INTERLOCAL COOPERATION AGREEMENT, CITY AND GRAPEVINE 4B ECONOMIC DEVELOPMENT CORPORATION Administrative Services Director Gaither recommended approval of an Interlocal Cooperation Agreement between the City and the Grapevine 4B Economic Development Corporation. The Agreement provides that the City Manager is the Executive Director of the Corporation and for him to access all City employees and services as needed to conduct business for the Corporation. Should there be the need to hire outside professionals such as attorneys, engineers, architects, etc., the Corporation will enter separate contracts with those individuals or companies and pay them directly for their services. The Agreement also provides that the Corporation pays 7.5% of Corporation 4B tax revenues remaining after the appropriate amount is paid to The T for the commuter rail project. This fee is similar to the administrative fee paid by other funds for day to day costs of doing business. The annual administrative fee for FY08, for example, is estimated at $196,875. The 4B Board approved the Interlocal Agreement at an earlier 4B meeting. ONO Council Member Wilbanks, seconded by Council Member Freed, offered a motion to approve the Interlocal Cooperation Agreement between the Grapevine 4B Economic kedo 2 07/0307 Development Corporation and the City. The motion prevailed by the following vote: Ayes:, Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease emo Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 4. Renew Temporary Employment Annual Contract, Temporaries of Texas Administrative Services Director recommended approval of the renewal of Temporary Employment Annual Contract to Temporaries of Texas. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 5. Consideration of Minutes City Secretary recommended approval of the minutes of the May 30, June 4,19, 20 and 25, 2007 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ADJOURNMENT Council Member Freed, seconded by Council Member Wilbanks, offered a motion to adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of July, 2007. 3 07/0307 APPROVED: 141)1:a4 William D. Tate Mayor ATTEST: d e X01. Joor . Brown Assistant City Secretary OMR 4