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HomeMy WebLinkAbout2019-09-03 Regular Meeting * CITY OF GRAPEVINE, TEXAS GRA VINE REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, SEPTEMBER 3, 2019 T u, a A su� GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 5:30 p.m. Dinner - City Council Conference Room 6:00 p.m. Call to Order of City Council Meeting - City Council Chambers 6:00 p.m. Executive Session - City Council Conference Room 7:15 p.m. CCPD Meeting - City Council Chambers (or immediately following Executive Session) 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:00 p.m. - City Council Chambers EXECUTIVE SESSION: 1 . City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551 .072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Council Member Paul Slechta 3. Posting of the Colors and Pledges of Allegiance: Boy Scout Troop 7 CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 5. GrapeFest Chairman, Lori Choate, to present information regarding the 33rd Annual GrapeFest that will take place September 12 — September 15. PUBLIC HEARINGS 6. City Council to conduct a public hearing to consider adoption of a tax increase and take any necessary action. NOTE: In accordance with state law, this item is the second of two public hearings on the proposed tax increase. Because the proposed tax rate ($0.284271 per $100) exceeds the effective tax rate ($0.272399 per $100), the law requires that the City Council hold two public hearings on the proposal. The first public hearing was held during the regular meeting on August 20, 2019. City Council will vote on the tax rate during the regular meeting on September 17, 2019 at 7.30 p.m. in the Council Chambers in City Hall at 200 South Main Street, Grapevine, Texas. 7. City Council to conduct a public hearing relative to the Fiscal Year 2019-2020 annual operating budget and take any necessary action. NOTE: The City Council will consider adoption of the proposed Fiscal Year 2019- 202E operating budget and tax rate of $0.284271 per $100 on Tuesday, September 17, 2019 at 7.30 p.m. in the Council Chambers in City Hall at 200 South Main Street, Grapevine, Texas. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider the renewal of an annual contract for medical and prescription stop-loss insurance with Swiss Re. Chief Financial Officer recommends approval. 9. Consider the renewal of an annual contract for Employee Assistance Program services with Deer Oaks. Chief Financial Officer recommends approval. City Council September 3, 2019 Page 2 10. Consider the renewal of annual contracts for temporary employment services with Abacus Corporation and Temporaries of Texas, Inc. Human Resources Director recommends approval. 11 . Consider approval of the purchase of picnic tables and park benches from Playground Solutions of Texas, Inc. Parks and Recreation Director recommends approval. 12. Consider the renewal of an annual sole source contract for digital evidence management services with Axon Enterprises, Inc. Police Chief recommends approval. 13. Consider the renewal of an annual contract for telephone services from Frontier Communications. Chief Technology Officer recommends approval. 14. Consider the renewal of a service contract for datacenter system and network administration from Leaf TCS. Chief Technology Officer recommends approval. 15. Consider approval of an annual contract for IT customer service support with Doug Keys Services. Chief Technology Officer recommends approval. 16. Consider approval of an annual sole source contract for managed data storage services with One Safe Place Media Corporation. Chief Technology Officer recommends approval. 17. Consider approval of the purchase of a 2019 Ford F-250 truck to be used for the fiber optic project from Sam Pack's Five Star Ford. Chief Technology Officer and Public Works Director recommend approval. 18. Consider the renewal of an annual contract for water and wastewater analysis services from the Trinity River Authority of Texas. Public Works Director recommends approval. 19. Consider the renewal of annual contracts for aggregate materials with Big Sandy Sand, DFW Materials, Liberty Sand and Gravel, and Martin Marietta Materials. Public Works Director recommends approval. 20. Consider approval of a sole source purchase of a pump repair from FCX Performance. Public Works Director recommends approval. 21 . Consider the purchase of restoration repair services at the Peach Street water tower from Mooring USA. Public Works Director recommends approval. 22. Consider a contract for engineering services for the 2019 wastewater and drainage system improvements design with Burgess & Niple, Inc and consider Ordinance City Council September 3, 2019 Page 3 No. 2019-55 appropriating funds for design and construction. Public Works Director recommends approval. 23. Consider changing the time of the October 1 , 2019 City Council meeting to 5.30 p.m. to allow the City Council to attend neighborhood National Night Out functions. City Secretary recommends approval. 24. Consider the minutes of the August 20, 2019 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551 .001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551 , I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on August 30, 2019 by 5.00 p.m. �RaPEy vi im Tara Brooks, TRMC, CRM wti i City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. City Council September 3, 2019 Page 4 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of September, 2019 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:01 p.m. Item 1 . Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City property, Public Works, the 185 acres and Lonesome Dove Exchange) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:04 p.m. The closed session ended at 6:58 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551 .072 or 551 .087. City Manager Bruno Rumbelow requested that relative to Section 551.072, Council approve the Sixth Amendment to the Land Purchase and Sale Agreement with Stand Rock Grapevine LLC and authorize the City Manager to execute same and all associated documents and to take all other necessary action. Motion was made to approve the Sixth Amendment to the Land Purchase and Sale Agreement with Stand Rock Grapevine LLC and authorize the City Manager to execute same and all associated documents and to take all other necessary action. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Mayor Tate called for a break at 7:17 p.m. to allow the Crime Control and Prevention District Board to meet. Mayor Tate called the regular meeting to order at 7:30 p.m. REGULAR MEETING Item 2. Invocation Council Member Paul Slechta delivered the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Boy Scout Troop 7 posted the colors and led the Pledges of Allegiance. Item 4. Citizen Comments No one spoke during citizen comments. PRESENTATIONS Item 5. GrapeFest Chairman, Lori Choate, to present information regarding the 33rd Annual GrapeFest that will take place September 12 — September 15. Grapefest Chairman Lori Choate described the events that will take place prior to the festival, which include the Golf Classic, the Italian Car Fest and the Wine Tribute Dinner and Auction. City Council September 3, 2019 Page 2 Ms. Choate previewed the activities that will take place during the festival including the musical acts and other entertainment, the Grape Stomp, Kid's World, art exhibits and Tennis Classic. She also the highlighted wine experiences including the spotlight wines from the Traverse Wine Coast of Michigan and the Piedmont Region of Italy. PUBLIC HEARINGS Item 6. City Council to conduct a public hearing to consider adoption of a tax increase and take any necessary action. Mayor Tate declared the public hearing open and reported in accordance with state law, this item is the second of two public hearings on the proposed tax increase. Because the proposed tax rate ($0.284271 per $100) exceeds the effective tax rate ($0.272399 per $100), the law requires that the City Council hold two public hearings on the proposal. The first public hearing was held during the regular meeting on August 20, 2019. City Council will vote on the tax rate during the regular meeting on September 17, 2019 at 7:30 p.m. in the Council Chambers in City Hall at 200 South Main Street, Grapevine, Texas. Chief Financial Officer Greg Jordan presented this item and answered questions from Council. He stated this year's tax rate is a half cent reduction in the previous rate, but that the tax increase will actually be in tax revenues. One letter of opposition was received from M. Aram Azadpour. Motion was made to close the public hearing. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 7. City Council to conduct a public hearing relative to the Fiscal Year 2019-2020 annual operating budget and take any necessary action. Mayor Tate declared the public hearing open and reported Council will consider adoption of the proposed Fiscal Year 2019-2020 operating budget and tax rate of $0.284271 per $100 on Tuesday, September 17, 2019 at 7:30 p.m. in the Council Chambers in City Hall at 200 South Main Street, Grapevine, Texas. Chief Financial Officer Jordan reported the proposed Fiscal Year 2019-2020 budget is a $179,000,000 budget which is a 3% increase over last year. Motion was made to close the public hearing. Motion: Coy City Council September 3, 2019 Page 3 Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Consent Agenda Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Council Member O'Dell requested item 13 be removed from the consent agenda. This item was considered following the remaining consent agenda items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 8. Consider the renewal of an annual contract for medical and prescription stop-loss insurance with Swiss Re. Chief Financial Officer Jordan recommended approval of the renewal of the annual contract for stop-loss insurance in an estimated amount of $685,935. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 9. Consider the renewal of an annual contract for Employee Assistance Program services with Deer Oaks. Chief Financial Officer Jordan recommended approval of the renewal of the annual contract for Employee Assistance Program services for an estimated amount of$20,100. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 10. Consider the renewal of annual contracts for temporary employment services with Abacus Corporation and Temporaries of Texas, Inc. City Council September 3, 2019 Page 4 Human Resources Director Rachel Huitt recommended approval of the renewal of the contracts for temporary employment services for an estimated amount of $500,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11 . Consider approval of the purchase of picnic tables and park benches from Playground Solutions of Texas, Inc. Parks and Recreation Director Kevin Mitchell recommended approval of the purchase of picnic tables and park benches to be used at the new Bear Creek Dog Park. The total amount of the purchase shall not exceed $51 ,168. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 12. Consider the renewal of an annual sole source contract for digital evidence management services with Axon Enterprises, Inc. Police Chief Mike Hamlin recommended approval of the renewal of the contract for digital evidence management for an amount not to exceed $118,466. This purchase is for the storage of digital video evidence obtained through the use of body worn cameras by peace officers. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 14. Consider the renewal of a service contract for datacenter system and network administration from Leaf TCS. Chief Technology Officer Tessa Allberg recommended approval of the renewal of a service contract for datacenter system and network administration for an amount not to exceed $154,700. City Council September 3, 2019 Page 5 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 15. Consider approval of an annual contract for IT customer service support with Doug Keys Services. Chief Technology Officer Allberg recommended approval of the annual contract for IT customer service for an amount not to exceed $30,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider approval of an annual sole source contract for managed data storage services with One Safe Place Media Corporation. Chief Technology Officer Allberg recommended approval of the contract for managed data services for an amount not to exceed $22,056. The purpose of this contract is for backup and disaster recovery of all City data stored in an electronic form. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 17. Consider approval of the purchase of a 2019 Ford F-250 truck to be used for the fiber optic project from Sam Pack's Five Star Ford. Chief Technology Officer Allberg and Public Works Director Bryan Beck recommended approval of the purchase of a truck to be used for the fiber optic project in an amount not to exceed $30,382 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council September 3, 2019 Page 6 Item 18. Consider the renewal of an annual contract for water and wastewater analysis services from the Trinity River Authority of Texas. Public Works Director Beck recommended approval of the annual contract for water and wastewater analysis services for an amount not to exceed $25,000. The Trinity River Authority of Texas will test water and wastewater samples in accordance with EPA and TCEQ requirements. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 19. Consider the renewal of annual contracts for aggregate materials with Big Sandy Sand, DFW Materials, Liberty Sand and Gravel, and Martin Marietta Materials. Public Works Director Beck recommended approval of the renewal of the annual contracts for aggregate materials for an estimated annual amount of $150,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 20. Consider approval of a sole source purchase of a pump repair from FCX Performance. Public Works Director Beck recommended approval of the sole source purchase repairs of a water plant pump in an estimated amount of $17,517. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 21 . Consider the purchase of restoration repair services at the Peach Street water tower from Mooring USA. Public Works Director Beck recommended approval of restoration repair services as a result of two flooding events that occurred at the water tower. The estimated cost of $49,747 is expected to be reimbursed by the contractor's insurance company. City Council September 3, 2019 Page 7 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 22. Consider a contract for engineering services for the 2019 wastewater and drainage system improvements design with Burgess & Niple, Inc and consider Ordinance No. 2019-055 appropriating funds for design and construction. Public Works Director Beck recommended approval of the contract for engineering services for the 2019 wastewater and drainage system improvements design in an estimated amount of $2,000,000. The areas of study include the replacement of wastewater mains in the Northeast Outfall, wastewater main replacement and storm drain extension in Ticknor Terrace, replacement of a main at Snakey Lane, and wastewater evaluation of the Bellaire Addition. Ordinance No. 2019-055 will appropriate the funds in the Utility Enterprise Capital Fund. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2019-055 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF AN ESTIMATED AMOUNT OF $2,000,000 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 23. Consider changing the time of the October 1 , 2019 City Council meeting to 5:30 p.m. to allow the City Council to attend neighborhood National Night Out functions. City Secretary Tara Brooks recommended approval of the change of the October 1 City Council Meeting start time to 5:30 p.m. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council September 3, 2019 Page 8 Item 24. Consider the minutes of the August 20, 2019 Regular City Council meeting. City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Council considered item 13 next. Item 13. Consider the renewal of an annual contract for telephone services from Frontier Communications. Chief Technology Officer Allberg recommended approval of the renewal of the annual contract for telephone services for City offices and facilities for an estimated amount of $18,516. Mrs. Allberg answered questions from Council and stated that the vendor was chosen with the help of an analysis by a consultant. Motion was made to approve the renewal of an annual contract for telephone services from Frontier Communications. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 7:53 p.m. Motion: Slechta Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 17th day of September, 2019. APPROVED: William D. Tate Mayor City Council September 3, 2019 Page 9 ATTEST: GRAPE A. Al Tara Brooks U1 ;x City Secretary Y, City Council September 3, 2019 Page 10