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Home My WebLink About2007-09-04 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP Witotati TUESDAY, SEPTEMBER 4, 2007 AT 6:45 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Discuss possible amendments to the Comprehensive Zoning Ordinance, Section 25 "CC" Community Commercial District Regulations, Section 26 "HC" Highway Commercial District, Section 29 "HCO" Hotel/Corporate Office District, Section 32 "BP" Business Park District, Section 40 "MXU" Mixed Use District Regulations relative to hotel/motel minimum room size and real estate signage. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 av Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 31st day of August, 2007 at 5:00 p.m. Linda uff City Secretary MOW STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 4th day of September, 2007 at 6:45 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. DISCUSS POSSIBLE AMENDMENTS TO COMPREHENSIVE ZONING ORDINANCE RELATIVE TO HOTEL/MOTEL ROOM SIZE AND REAL ESTATE SIGNAGE Development Services Director Scott Williams reviewed possible amendments to the Comprehensive Zoning Ordinance, Section 25 "CC" Community Commercial District Regulations, Section 26 "HC" Highway Commercial District, Section 29 "HCO" Hotel/Corporate Office District, Section 32 "BP" Business Park District, Section 40 "MXU" Mixed Use District Regulations relative to hotel/motel minimum room size and real estate signage. He reviewed the three items for discussion: reduction of the average room size from 380 square feet to 340 square feet, reduction of real estate signs in Section 40 "MXU" Mixed Use District Regulations; and elimination of public utility uses as a matter of right in zoning districts. Staff was directed to proceed with proposed amendments relative to real estate signage and public utility uses. There was no formal action taken by the City Council. 09/04/07 ADJOURNMENT moo Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to the workshop at 7:15 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of September, 2007. APPROVED: 405iits William D. Tate Mayor ATTEST: C-4:44V Linda Huff City Secretary amo 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, SEPTEMBER 4, 2007 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member C. Shane Wilbanks CITIZEN COMMENTS PRESENTATION 1. Presentation by Ron and Barbara Stacy, Chairpersons of the 21st Annual GrapeFest, a celebration of Texas wines. 2. Presentation by Park Superintendent Kevin Mitchell relative to tree maintenance. 3. Main Street Fire Protection Program Update by Public Works Director Matt Singleton. 4. Presentation by Fire Chief Steve Bass on Firefighter overtime and Inspectors. NEW BUSINESS 5. Consider a resolution denying a 2006 Gas Reliability Infrastructure Program (GRIP) rate increase request by ATMOS Energy and take any necessary action. 6. Consider a resolution authorizing the purchase of a forensic video system for the Police Department and take any necessary action. 7. Consider a resolution authorizing the purchase of a Krimesite Fingerprint Imager System for the Police Department and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendation. 8. Consider renewal the Janitorial Supplies and Paper Goods Annual Contract to Empire Paper Company. Administrative Services Director recommends approval. 9. Consider the minutes of the August 21 and 28, 2007 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 31st day of August, 2007 at 5:00 p.m. Linda Huff City Secretary Wide 41100.% STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of September, 2007 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:30 p.m. INVOCATION Council Member Wilbanks delivered the Invocation. ITEM 1A. CITIZENS COMMENTS, MR. BRUCE RIDER Mr. Bruce Rider, 325 West Worth Street, addressed the City Council regarding his recent visit to San Antonio's Intrepid Center, a rehabilitation center for the most severely wounded veterans. He asked that we all remember the veterans. He stated that downtown merchants are expressing concern regarding the December Motorcycle Toy Run on Main Street as it may not be best to close Main Street so close to the holidays and to have thousands of motorcycles on Main Street. He commented that merchants are concerned about after dark vandalism that is occurring in the downtown area. 09/04/07 ITEM 1. PRESENTATION, 21ST ANNUAL GRAPEFEST Ron and Barbara Stacy, Chairpersons of the 21st Annual GrapeFest, presented a brief overview of the Celebration of Texas Wines that will be held September 13-16, 2007. He reviewed some of the featured events: Tennis Classic, Mayoral GrapeStomp, Sister City Delegations, Texas Wine Tribute, Ted Willhoite Family House Dedication and the Vintners' Auction Classic. ITEM 2. PRESENTATION, TREE MAINTENANCE Park Superintendent Kevin Mitchell gave a brief presentation on typical tree maintenance that is performed by contractors along streets, on medians and in the parks in Grapevine. He presented several PowerPoint pictures of typical tree maintenance performed in the City. He reviewed the four major points for trimming: hazardous (removal of dead or dying trees and limbs), visibility (blocking traffic signage, line of site), complaints (evaluated and then ranked by order) and maintenance (for health and structured growth of tree). He stated that all complaints and requests for trimming are evaluated by Staff whether it is from the school district, citizens, or post office. ITEM 3. PRESENTATION, MAIN STREET FIRE PROTECTION PROGRAM Public Works Director Matt Singleton stated the City of Grapevine has initiated a program to facilitate installation of a fire suppression system in the core four block area of Historic Downtown Grapevine. Building codes were either non-existent or much less stringent IMO relative to fire protection when the historic buildings were constructed. Mr. Singleton stated that a design contract was awarded to Reed Engineering to provide preliminary and final design for installation of a fire protection system in the 300 and 400 blocks of South Main Street. Reed Engineering developed a preliminary cost for each building and two informational meetings were held with the building owners. The scope of the project along with the costs were outlined in the meetings. Individual meetings were held with each property owner to discuss cost, financing options, and gauge the level of support. Of the 29 property owners, 27 responded. Support continues to be strong with only six of the 27 owners opposed to the project. He noted that the issue of how to implement 100% of the project is problematic. The 21 owners supporting the project represent $431,448.92 or 69.74% of the $618,625.76 of the estimated private cost. Reed Engineering is in the process of preparing final plans and bid documents in preparation for soliciting bids in early December. Staff would hope to bring a construction award of bid to City Council in late December. Installation of the system would occur in January, February, and March when retail operations are historically slow. Council's direction was to place this item on a future agenda for action. 2 09/04/07 ITEM 4. PRESENTATION FIREFIGHTER OVERTIME AND INSPECTORS Fire Chief Steve Bass reviewed the cost/benefit of hiring additional firefighters to alleviate overtime expenditures. He stated that although overtime costs would decrease with the hiring of six additional firefighters, the full-time personnel costs would be essentially equal to the decrease in overtime due to the cost of paying benefits to the new employees. He highlighted operational benefits regarding staffing at four firefighters per piece of apparatus versus three. Chief Bass stated that it is the goal of the Fire Department to work toward four person fire companies in the years ahead and that they will continue to assess through the next several budget years and weigh this benefit against overtime costs. Chief Bass stated that the burden on Fire Inspectors has increased dramatically over the last several years as additional hotels have been added and trade show demand has increased. Chief Bass recommended that $40,000.00 be added to the FY08 budget to fund two part-time inspectors as well as the use of civilian inspectors as a cost saving measure. He stated that the Fire Department would continue to examine and make appropriate staffing recommendations in future budget proposals. ITEM 5. RESOLUTION, DENY ATMOS ENERGY 2006 GAS RELIABILITY INFRASTRUCTURE PROGRAM RATE INCREASE REQUEST Assistant City Manager Jennifer Hibbs recommended approval of a resolution denying a 2006 Gas Reliability Infrastructure Program (GRIP) rate increase request filed by ATMOS Energy. The Council suspended a decision on the Atmos GRIP Rate increase pending report of the consultant working on behalf of the Atmos Cities Steering Committee. The findings of Consultant R. J. Covington note that Atmos removed certain costs that were disallowed by the Railroad Commission in the most recent rate proceeding; however, there are still charges that are inappropriately recovered through this interim rate adjustment. Ms. Hibbs recommended approval of the resolution that denies the 2006 GRIP Rate Increase. The Utility Committee has reviewed this item and concurs with staffs recommendation. If the Council chooses to go forward with the denial, Atmos will have the opportunity to appeal the increase to the Railroad Commission. Motion by Council Member Lease, seconded by Council Member Spencer, to adopt the resolution as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RESOLUTION NO. 2007-46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DENYING THE REQUEST OF ATMOS ENERGY CORP., MID-TEX DIVISION, FOR AN ANNUAL GAS RELIABILITY INFRASTRUCTURE PROGRAM (GRIP) RATE INCREASE IN THIS MUNICIPALITY, AS A PART OF THE 3 09/04/07 COMPANY'S STATEWIDE GAS UTILITY DISTRIBUTION ,... SYSTEM; SUPPORTING STATUTORY REFORM OF THE TEXAS GRIP STATUTE, FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS PASSED IS OPEN TO THE PUBLIC; AND PROVIDING FOR NOTICE OF THIS RESOLUTION TO ATMOS ENERGY CORP., MID-TEX DIVISION AND THE CITY'S LEGISLATIVE DELEGATION AND PROVIDING AN EFFECTIVE DATE ITEM 6. RESOLUTION, PURCHASE FORENSIC VIDEO SYSTEM Police Chief Eddie Salame recommended approval of a resolution authorizing the purchase of a forensic video, digital image and audio clarification system for the Police Department in an amount not to exceed $39,999.00 from Ocean Systems, Inc. under the United States General Services Administration Federal Supply Schedule. The equipment will allow viewing of various types of surveillance equipment utilized by businesses throughout the City. The funds will come from the Crime Control District Fund/Machinery Equipment and Implements/Police. Motion by Council Member Freed, seconded by Council Member Wilbanks, to adopt the resolution as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RESOLUTION NO. 2007-47 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF A FORENSIC VIDEO SYSTEM; DETERMINING THAT THE SYSTEM IS AVAILABLE UNDER THE GENERAL SERVICES ADMINISTRATION FEDERAL SUPPLY SCHEDULE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE ITEM 7. RESOLUTION, PURCHASE KRIMESITE FINGERPRINT IMAGE SYSTEM Police Chief Salame recommended approval of a resolution authorizing the purchase of a Krimesite Fingerprint Imager System for the Police Department from Sirchie Finger Print Laboratories, Inc. in an amount not to exceed $19,950.00. The funds will come from the Crime Control District Fund/Machinery Equipment and Implements/Police. Motion by Council Member Freed, seconded by Council Member Stewart, to adopt the resolution as recommended prevailed by the following vote: 4 09/04/07 Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None RESOLUTION NO. 2007-48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF A FINGERPRINT IMAGER SYSTEM AND AUTHORIZING THE CITY MANAGER OR THE MANAGER'S DESIGNEE TO EXECUTE SAID DOCUMENTS AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 8. Renew Janitorial Supplies and Paper Goods Annual Contract Administrative Services Director recommended approval of the renewal of the Janitorial Supplies and Paper Goods Annual Contract to Empire Paper Company. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 9. Consideration of Minutes City Secretary recommended approval of the minutes of the August 21 and 28, 2007 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ADJOURNMENT Council Member Freed, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:47 p.m. The motion prevailed by the following vote: 5 09/04/07 Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease moo Nays: None ..00 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of September, 2007. APPROVED: 4021itlifti William D. Tate Mayor ATTEST: Oki_AA,: I I r Linda Huff /1 City Secretary UMW NMI* *4* 6