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HomeMy WebLinkAboutItem 15 - Minutes ITEM #15 STATE OF TEXAS COUNTY OF T CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 19th day of March, 2013 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 out Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:17 p.m. IT 1 DISCUSS PROPOSED AMENDMENTS TO APPENDIX G HISTORIC PRESERVATION, RESIDENTIAL DESIGN REQUIREMENTS WITHIN HISTORIC DISTRICTS City Manager Rumbelow stated a public hearing was held on March 5, 2013 to take public input on the proposed design requirements in the historic districts. Development Services Director Scott Williams highlighted comments received during the public hearing. Discussion ensued on the importance of protecting and preserving the homes within the historic district, maximum roofed area in limited to 3,400 square feet, maximum lot coverage and not including accessory buildings in the calculation, modifying the language relative to building heights and sizes within 300 feet to consider adjoining lots, the appeal process if the Historic Preservation Commission denies an application, and sideyard setback plane. Following discussion, it was the consensus of Council t o t est the proposed ordinance by having Staff apply the standards to 1 ® current homes, modify the language to exclude accessory buildings from the 40% lot coverage calculation, include an appeal process in the proposed ordinance and to proceed with a public hearing and notify property owner's in the township and historic districts. ITEM #15 03/19/13 There s no formal action taken by the i Council. ITEM 2. DISCUSS TO COMPREHENSIVE ZONING ORDINANCE, I SPECIAL USE PERMITSPARKING LOTS Development Services Director Williams reviewed i Council the proposed amendment to Section 49 Special Use Permits that ul require special us r i for stand alone off-street parking lots or the expansion of a lot in excess of four spaces within the isoric Township District. Following i c ssion, it was the consensus of the City Council to rin the proposed amendment to future Joint City Council and Planning Zoning Commission ein for consideration. There was no formal action taken by the City Council. ITEM 3® MONTHLY FINANCIAL UPDATE Administrative is s Director Jan McGrane stated nerd fund expenditures were u e to transfers; Utility Enterprise Fund revenues re up over last y r; sales tax receipts for the month of re up 20% from rior year and even with an audit adjustment the receipts are trending upward; occupancy tax revenue is trending upward. Mr. McGrane stated oli unemployment is the reason for the slight rise in unemployment to 5.3%and that Staff will continue to closely ma i r. There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded y Council Member Stewart, offered o ion to Bourn the rks hop at 7:12 p.m. The o ion prevailed by the following vote: Ayes: Tate, it n s, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED Y THE CITY I THE CITY GRAPEVINE, TEXAS on this the 2nd day of April, 2013. William to Mayor 2 ITEM #15 03/19/13 ATTEST: Jodi C. Brown City Secretary 3 ITEM #15 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 1 9th day of March, 2013 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members oft City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown it Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:13 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A)Value, lease, or purchase of real property relative to Public Safety Building pursuant to Section 551.072, Texas Government Code, (B) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. on reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative tot closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to real property or conference with City Manager and Staff under Sections 551.072 or 551.087, Texas Government Code. ® City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ITEM #15 03/19/13 ADJOURNMENT Mayor Pro Tern it n s, seconded by Council Member Coy, offered otion to adjourn the tin at 8:42 p.m. The motion prevailed by the following t : Ayes: Tate, Wilbanks, Spencer, Stewart, Coy Nays: o PASSED AND APPROVED BY THE CITY IL OF THE CITY GRAPEVINE, TEXAS on this the 2nd day of ril, 2013. William D. Tate Mayor ATTEST: Jodi C. Brown City cr to 2 ITEM #15 STATE TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning in issi n of the i Grapevine, Texas met in Regular Joint Session on this the 19th day of rc , 2013 at 730 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the ollo in members of the City Council present to-wit: William D. Tate Mayor C. Shane it ns Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene r Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following ers of the Planning &Zoning Commission: Larry lirr r Chairman Herbert is e Chairman Betty 'g J" Wilson Member Monica of Ilia r Jim cht r Member Gary Martin Member Beth i e! r Member Dennis rs Alternate constituting uor with ission Elaine Martin absent, with the following members of the City Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Jon F. Boyle, Jr, City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the tin to order at 733 p.m. INVOCATION I Commissioner e c t r delivered the Invocation and led the Pledge of lle i c . ITEM 1. PUBLIC HEARING,= APPLICATION 1 RIVERWOODS MEMORY CARE AND BEAR CREEK LODGE ASSISTED LIVING ITEM #15 03/19/13 Mayor Tate declared public hearing open. Planning Ic n Manager Ron Stombaugh reported that the lic t requested the item be tabled to the April 16, 2013 tin n iii al Use Application CU 13-01 was filed by Rosco Construction (Riverwoods r and r Creek Lodge Assisted Living) requesting a conditional use er i the it e plan approved Ordinance No. 2008-68 for the v lc e of u r foot, 60 bed memory re center and a 40,250 square foot, ssi living facility. The subject property is located 1 and 3729 Ira E. Woods Avenue and is zoned "PO" Professional Office District ul i® s. Commissioner llin , seconded by Commissioner Wilson, offered a motion to table h public hearing to the April 16, 2013 meeting. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, ct Ilia , Fechter, Martin & Tiggelaar Nays: None Mayor Pro Tern Wilbanks, seconded by Coy, offered ci to table u lic hearing to the April 1 , 2013 meeting. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Mayor Tate stated that this would be the only notification to adjacent property owners of h continued blic hearing. ITEM 2. PUBLIC I ITI I TI 1 - FARINA'S WINERY Mayor Tate declared the public hearing open. Planning v I t Manager Stombaugh reported that cn iti I Use Application CU13-02 had been filed Farina (Farina's in requesting a conditional u permit c amend the site I approved y Ordinance No. 2011-14 for the ss ssion, storage, retail sale and on-premise consumption of alcoholic beverages r, wine and mixed beverages) in conjunction with a restaurant. u J c property is located at 418 and cut in Street and is zoned " " Central Business District. Mr. Gary Farina requested favcr I consideration of lic ticn so that the business would le to support patrons' desires and ve the opportunity forte business to grow. Mr. Farina stated business hours would ot change. Mayor Tate invited guests present to comment regarding the lic i n, The following persons spoke regarding the conditional lic tien: Mr. John Mayfield, 518 Azalea, stated a no concerns ith the winery changing to a restaurant and that supported Mr. Farina's u iness practices. Mr. Carl Young, 113 Meadow Drive, stated his concerns 2 ITEM #15 03/19/13 with parking in the downtown area and that the site plan presented did not depict a designated kitchen area to serve the proposed restaurant. One letter of support was copied tot Council and Commission. Commissioner Fechter, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Following discussion, Council Member Coy offered a motion to close the public hearing. Council Member Stewart seconded the motion is prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: on Abstain: Freed RECESS AND RECONVENE Mayor Tate announced the Planning &Zoning Commission would recess tot Planning& Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. IT 3A. CITIZENS COMMENTS There were no Citizens Comments. IT 3. PRESENTATION, GOVERNOR'S COMMUNITY ACHIEVEMENT AWARD Volunteer Management Coordinator Mary Jo Tellin spoke regarding the City's submittal and then introduced Keep Texas Beautiful Board Member Joan Meeks who presented Mayor Tate with the Governor's Community Achievement Award and a check in the amount of$250,000.00. Staff plans to use these funds for landscaping along the City's highway system. ITEM 4. PRESENTATION, LAKE PARKS SURVEY RESULTS Parks & Recreation Director Doug Evans briefed the City Council regarding the results of the Lake Parks Survey conducted in January 2013. He then introduced Ms. Andrea Thomas, President of National Service Research who presented the results of the 765 responses tot on-line survey. IT 5. PRESENTATION, DOVE PARK IMPROVEMENTS 3 ITEM #15 03/19/13 Parks & Recreation Director Evans gave a presentation showing the r r ss on the improvements t Dove Park. Mr. Evans stated the improvements to the pool, parking lot and sey' Clubhouse r on schedule r the May 2013 opening. ITEM 6. AWARD RFQ 410-2013 CONST TI T RISK PRECONSTRUCTION SERVICES CONTRACT,COMMUNITYACTIVITIES CENTER I RENOVATION Parks & Recreation Director Evans recommended r I to award RFQ 410-2013 Construction Manager at Risk Preconstruction Services Contract to Adolfson & Peterson Construction in the t not to exceed $65,000.00 for preconstruction services for the Community Activities Center expansion and renovation, ntr I utility plant r the CAC and i t , connector roads, parking lot and landscaping. Council Member Freed, seconded ncil Member Coy, offered a motion approving award of RFQ 410-2013 Construction Manager at Risk Preconstruction Services Contract to Adolfson & Peterson Construction. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 7. ORDINANC TI T T RIGHT OF WAY Public Works Director Stan Laster recommended roe t of an ordinance aban onin fat wide strip of unn Street right of y extending approximately 99 feet east from intersection of Dunn Street and n Drive. This foot long r s into the rear of Lot 25, Shorecrest Acres and is used s an access route tot the rear of Lot 25. The right of ill be retained a utility easement n remain unimproved. Council Member Freed, seconded y r Pro Tern Wilbanks, offered a motion to approve the r in nc as recommended. The motion prevailed y the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease y Nays: ono ORDINANCE 13® ORDINANCE AN F THE CITY i F THE CITY GRAPEVINE, TEXAS, I VACATING A PORTION OF DUNN STREET RIGHT OF WAY IN THE CITY OF GRAPEVINE, HEREINAFTER DESCRIBED; DECLARING Y AND PROVIDING EFFECTIVE T ITEM 8. ORDINANCE,AB I T STREET RIGHT OF WAY Public Works Director Laster recommended royal of n ordinance aban onin of wide strip of lnut Street right of nsion extending east r xi ly 4 ITEM ##1 03/19/13 feet from intersection of c l y Street and Walnut Street into L 1, Block 2A, Grapevine Station Addition. The right y will be retained tility easement. Council Member Stewart, seconded Council Member Lease, offered otion to approve the ordinance as recommended. T o ion prevailed by following vote: Ayes: Tate, it nks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE 1 ® ORDINANCE AN THE CITY I THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A PORTION OF WALNUT STREET RIGHT OF WAY IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE CONSENT AGENDA The next order of business for the iy Council was to consider the consent agenda items, which were to need little or no discussion and were c on as one business item, Mayor Tate asked if there was any member of the audience or the i Council who wished to remove n item from the consent e for full discussion. There er none. Item 9. Renew Swimming Pool Sanitation Chemicals Annual Contract Parks cre tion Director recommended approv ! to renew the i in Pool Sanitation Chemicals Annual Contract wit , Inc. in an amount of to exceed $18,000.00 through n Interlocal Participation Agreement with The Local Government Purchasing oo er tiv ( r ). Motion by Council Member Stewart, seconded ou cil Member Spencer,to approve as recommended pr v ile ollo i vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays-. None Item 10. Renew i 364-2011 Tr is igns, Ins and Sheetjp_q Hardware Annual Contract Public Works Director recommended approval to renew i d 364-2011 Traffic Signs, Blanks and Sheeting Hardware nnu I Contract with Vulcan, Inc. in the estimated amount of $31,000.00. Motion by Council Member Stewart, seconded y Council Member Spencer, to approve as recommended r v it h following vote: 5 ITEM #15 03/19/13 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 11. Renew Bid 378-2012 cr ete Curb, Gutter and Flatwork e is s Annual Contract Public Works Director recommended approe I to renew Bid 378-2012 Concrete Curb, Gutter and Flatwork Services Annual Contract with Manning Concrete Sawing as primary vendor and Estrada o cr t o ny, LLC as secondary n r, Funding fort is Huai contract is limited to the budgeted amount by each department in an estimated amount of , Motion by Council Member Stewart, seconded y Council Member Spencer, to approve as recommended rail by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 12. Award i 398-2013 Water Meters and Reg!st rs Annual Contract Public Works Director recommended appr l to award Bid 398-2013 Water Meters and Registers Annual Contract with optional rene Is to HD Supply Waterworks in estimated un of$93,000.00. The bid is for a one-year ri it options to renew for for additional, one-year periods. Motion by Council Member Stewart, seconded by Cou cil Member Spencer, to approve as recommended r grail by the ollo i vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 13. Award Bid 402-2013 t rk Products Annual Contract Public Works Director recommended appr l to award Bid 402-2013 Waterworks Products Annual Contract with optional renewals to Fortiline Waterworks and HD Supply Waterworks on an as-needed basis in sti t amount of$182,000.00. The bid is for one-year period with options renew for four additional, one-year ri s. Motion by Council Member Stewart, seconded ncil Member Spencer, to roe as recommended pr it by the ll® i vote: Ayes: Tate, it n s, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 14. Resolution-,--Authorize ti r nc Ir is 6 ITEM #15 03/19/13 Public Works Director recommended approval of a resolution authorizing and ratifying the emergency purchase of pump repair services from Pierce Pump Company in the amount of $24,057.18 fort repair and replacement of a raw water pump at the Water Treatment Plant. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: on RESOLUTION NO. 2013-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO APPROVE THE EMERGENCY REPAIR AND REPLACEMENT THAT WAS MADE FOR A RAW WATER PUMP AND PROVIDING AN EFFECTIVE DATE It 15. Resolution, Authorize Purchase of Toro 3320 Triflex.-Hybrid Mower Administrative Services Director recommended approval of a resolution authorizing the purchase of a Toro 3320 trio ex hybrid mower for the Grapevine of Course from Professional Turf Products, LIP in an amount not to exceed $32,099.40 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote.- Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays. on RESOLUTION NO. 2013-26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A TORO 3320 T FLEX HYBRID MOWER THROUGH AN ESTABLISHED I NTERLOCAL COOPERATIVE PURCHASING AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Contract, Grapevine Ice House Museum Interior Exhibits Desin and Build Convention &Visitors Bureau Executive Director recommended approval of a contract with Museum Arts of Dallas to design and it all interior exhibits fort Grapevine Ice House Museum in the amount of$225,000.00. 7 ITEM #15 03/19/13 Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended rep it following vote: Ayes: Tate, it n s, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 1 . Resolution, r ssi v In n i nc iur s, Public Sa f Building r li ina Design and r r i st Administrative Sis s Director recommended roe I of reimbursement resolution expressing intent o finance en it r s to be incurred relative to the preliminary e i n and land re r tion costs associated with the sr ction of u lic Safety Building. This resolution llo s for the expenditure of funds, estimated to ccurrin prior to issuing obligations. Motion by Council Member Stewart, seconded o ncil Member Spencer, to approve as recommended rvile by the ll in vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease Nays: None RESOLUTION 2013-27 RESOLUTION THE CITY I THE CITY OF GRAPEVINE, l INTENT TO FINANCE EXPENDITURES TO BE INCURRED AND PROVIDING EFFECTIVE T Item 1 solutions x r ssinq Intent to Finance EgpendituresAA2qpjsition o f is h Street Signs Administrative e is s Director recommended approe t of a reimbursement resolution expressing intent to finance expenditures to incurred relative tote acquisition of lighted street signs. This resolution aII s for the expenditure of funds, estimated to be occurring prior to the issuance ifc s of li ti n. Motion by Council Member Stewart, seconded Council Member Spencer,to approve as recommended pr it ollo in vote: Ayes: Tate, 1 nk , Spencer, Stewart, Freed, Lease & Coy Nays., None RESOLUTION . 2013-28 RESOLUTION OF THE CITY IL OF THE CITY F GRAPEVINE, T I INTENT TFINANCE EXPENDITURES TO BE INCURRED AND PROVIDING EFFECTIVE T IT #15 /19/13 Item 19. Consideration of Minutes City Secretary recommended approval of the minutes of the March 5, 2013 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 20. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU13-02 FARINA'S WINERY Development Services Director Scott Williams reported the Planning&Zoning Commission of 7-0 for approval of Conditional Use Application CUI 3-02 with the conditions: alcohol sales of beer and wine only and closing hours be 10 p.m. on Sunday-Thursday and 11 p.m. on Friday and Saturday. The application was it by Gary Farina (Farina's Winery) requesting a conditional use permit to amend the site plan approved by Ordinance No. 2011-14 fort possession, storage, retail sale and on-premise consumption of alcoholic beverages (beer, in and mixed beverages) in conjunction with a restaurant. The subject property is located at 418 and 420 South Main Street and is zoned "CBD" Central Business District. Following discussion, Council Member Lease offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. Council Member Coy seconded the motion which prevailed by the following vote: Ayes: Lease & Coy Nays: Tate, Wilbanks, Spencer & Stewart Abstain: Freed Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to deny the conditional use application. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer & Stewart Nays: Lease & Coy Abstain: Freed ITEM 21. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT,-LOT-3B, BLOCK 3_1, THE ORIGINAL TOWN OF GRAPEVINE No action was taken by the City Council on Item 21 relative to the final plat of Lot 3B, Block 31, The Original To of Grapevine. ADJOURNMENT 9 ITEM #15 03/19/13 Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, ncer® Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 2nd day of April, 2013. APPROVED: William D. Tate Mayor ATTEST" Jodi C. Brown City Secretary 10