HomeMy WebLinkAboutItem 12 - Police SoftwareMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: SEPTEMBER 17, 2019
SUBJECT: APPROVAL TO ENTER INTO A CONSULTANT SERVICE CONTRACT
WITH THE CITY OF KELLER FOR DISPATCH, RECORDS, JAIL, AND
MOBILE SOFTWARE SYSTEM REPLACEMENT
RECOMMENDATION: City Council to consider approval to enter into a consultant service contract with the
City of Keller for dispatch, records, jail, and mobile software system replacement with
SCIENS Consulting for the Police and Fire Departments.
FUNDING SOURCE: Funds are available in account in account 117-44540-209-004 (Professional
Services) in an amount not to exceed $27,095.
BACKGROUND: The City of Grapevine is looking to acquire professional consulting services to replace
our end -of -life Computer Aided Dispatch (CAD), Records Management System
(RMS), jail and mobile software system. It is anticipated that the new system, (which
we have already secured a grant for much of the the funding required) will be
purchased and installed in the next two years. This new/updated system allows us to
operate as we do today with an added ability to see each other's activity in real time
and better utilize public safety resources and respond to mutual aid need. Grapevine
will partner with the cities of Keller, Southlake, Colleyville, and Westlake in this
consulting contract in order to reduce costs for the purchase of the systems in 2020.
To accomplish the professional consulting services, the agencies will contract with
SCIENS Consulting to guide all cities through the replacement process. SCIENS will
provide the following services relating to the Regional CAD/RMS project: assessment
and planning, request for proposal development, vendor evaluation and selection, and
contract negotiation. All agencies have determined that SCIENS Consulting will best
serve the professional consulting services needs, as they have significant experience
with assisting public safety agencies with replacing these technical and complex
systems.
SCIENS Consulting will provide consulting services at a total cost of $108,380, which
will be shared equally between the Cities of Keller, Southlake, Colleyville, and
Grapevine. Each of the cities will be responsible for contributing $27,095.
Staff recommends approval.
MB/LW