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HomeMy WebLinkAbout2006-06-06 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, JUNE 6, 2006 AT 6:15 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Review of sales tax options 2. Capital project review for sales tax election. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 2nd day of June, 2006 at 5:00 p.m. , Lin%a Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 6th day of June, 2006 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with Council Member Sharron Spencer and Council Member Darlene Freed absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Matthew Boyle Assistant City Attorney Jodi C. Brown Assistant City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:20 p.m. ITEM 1. REVIEW SALES TAX OPTIONS City Manager Bruno Rumbelow briefed the City Council regarding the two scenarios for a sales tax election in November 2006. Option 1 leaves 1/4 cent of the 1 cent sales tax unallocated. Option 2 allocates the entire one penny, earmarking 1/4 cent for a Quality of Life Project Reserve Fund; that would be used to fund capital projects in Grapevine that improve the quality of life of our residents. In both options presented, 3/8 of a cent are allocated for an eventual agreement with the Fort Worth Transportation Authority for commuter rail on the Cottonbelt Route; 1/8 of a cent is allocated to transit-oriented development capital projects (a quality downtown rail station and parking garage for example) and Parks and Recreation capital projects There was no formal action taken by the City Council. 06/06/06 ITEM 2. REVIEW CAPITAL PROJECTS Parks & Recreation Director Doug Evans presented potential capital projects related to parks and recreation in Grapevine. He stated the majority of the capital projects are suggested improvements taken from the citizen survey that was conducted in May 2005 and recommendations from the youth athletic associations. There was no action taken by the City Council. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:26 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson & Stewart Nays: None Absent: Spencer & Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of June, 2006. APPROVED: Now 41Xfik''..* William D. Tate Mayor ATTEST: L' a Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, JUNE 6, 2006 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 2nd day of June, 2006 at 5:00 p.m. IVA. ♦ 1 :edit✓, Li da Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 6th day of June, 2006 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with Council Member Sharron Spencer and Council Member Darlene Freed absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Matthew Boyle Assistant City Attorney Jodi C. Brown Assistant City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:27 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager pursuant to Section 551.087, Texas Government Code. Note: City Council continued with the Regular City Council meeting in open session in the Council Chambers. 06/06/06 ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 8:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson & Stewart Nays: None Absent: Spencer & Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of June, 2006. APPROVED: 4M;i4. ` William D. Tate Mayor ATTEST: as éuff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JUNE 6, 2006 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member C. Shane Wilbanks CITIZEN COMMENTS OATH OF OFFICE 1. Assistant City Secretary Jodi Brown to administer the Oath of Office to re-elected Mayor William D. Tate, re-elected City Council Member, Place 1, C. Shane Wilbanks and re-elected City Council Member, Place 2, Sharron Spencer. PRESENTATION 2. Mayor Tate to present Grapevine Heritage Foundation's Preservation Advocacy Awards. NEW BUSINESS 3. City Council to elect a Mayor Pro Tern for 2006-2007 and take any necessary action. 4. Consider setting a public hearing amending the Grapevine Code of Ordinances, Section 12 Definitions and Section 49 Special Use Permits relative to flag lots and take any necessary action. 5. Consider an Engineering Services Contract with Huitt Zollars, Inc. for professional engineering and planning services related to the proposed use of the Cottonbelt Rail Corridor from Fort Worth to DFW International Airport as commuter rail and take any necessary action. 6. Consider a resolution of support and participation for the North Central Texas Council of Government Sustainable Development Call for projects and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 7. Consider canceling the July 4, 2006 meeting due to the holiday and the August 1, 2006 meeting due to National Night Out. Staff recommends approval. 8. Consider renewal of the Alternate Municipal Court Judge contracts with Judge Brad Bradley as First Alternate and Judge Terry Leach as the second alternate. Administrative Services Director recommends approval. 9. Consider an ordinance abandoning a utility easement in Lot 1, Block 2, Cannon Homestead Estates Addition. Public Works Director recommends approval. 10. Consider award of a material testing services contract for the Glade Road Improvements to ECS Texas LLP. Public Works Director recommends approval. 11. Consider award of Bid 261-2006 Temporary Employment Annual Contract to Temporaries of Texas. Administrative Services Director recommends approval. 12. Consider award of Bid 262-2006 Aggregate Materials Annual Contract to TXI- Coppell; U. S. Silica and Big Sandy Sand. Public Works Director recommends approval. 13. Consider the minutes of the May 16 and May 23, 2006 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 6th day of June, 2006 at 5:00 p.m. da Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of June, 2006 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with Council Member Sharron Spencer and Council Member Darlene Freed absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown Assistant City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:40 p.m. INVOCATION Council Member Wilbanks delivered the Invocation. ITEM 1A. CITIZENS COMMENTS, MR. JOEL FOLGER Mr. Joel Folger, 4104 Grace Lane, thanked the City Council for taking care of Grapevine, and for their encouragement and guidance in bringing mass transit to Grapevine. ITEM 1B. CITIZENS COMMENTS, MR. DENNIS WALLER Mr. Dennis Waller of Artistic Creations/Toberts, 423 South Main Street, expressed his appreciation to City employees-Nancy Evans, Jerry Cool, Tracy Gross, Curtis Bergthold and David Klempin, for providing outstanding service and for assisting him in meeting his commitment to opening Toberts' restaurant on schedule. 06/06/06 ITEM 1. OATH OF OFFICE Assistant City Secretary Jodi C. Brown administered the Oath of Office to re-elected Mayor William D. Tate and re-elected Council Member, Place 1, C. Shane Wilbanks. ITEM 2. GRAPEVINE HERITAGE FOUNDATION'S PRESERVATION ADVOCACY AWARDS Mayor Tate presented the Grapevine Heritage Foundation's Preservation Advocacy Awards. The Preservation Advocacy Awards commemorate outstanding preservation accomplishments within the City of Grapevine. Mayor Tate presented the following awards: "Advocacy Award"—Jess Daniel; "Grapevine Township Project Award"—Jasmine and Fabien Goury'; "Sharing the Vision Award"—Melissa Lamprich and Colleyville Heritage High School "Grapevine's Greatest Generation" Project; "Preservation/Conservation Project"—Betty Hansen and Grapevine Art Glass; "Restoration Project"—Joe Lipscomb and Foust House; "Rehabilitation Project"—Matt Talley and Historic Guest Building; and "Infill Construction"—Gary Cantrell for 100 Block of Main Street. ITEM 3. ELECT MAYOR PRO TEM Council Member Stewart, seconded by Council Member Johnson, offered a motion to .�.► reappoint Mr. Ted R. Ware as the Mayor Pro Tern for 2006-2007. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Johnson & Stewart Nays: None Abstain: Ware Absent: Spencer & Freed ITEM 4. SETTING PUBLIC HEARING, AMEND CODE OF ORDINANNCES, APPENDIX D RELATIVE TO FLAG LOTS Acting Development Services Director Scott Williams recommended setting a public hearing date to consider amending the Grapevine Code of Ordinances, Section 12 Definitions and Section 49 Special Use Permits relative to flag lots. Council Members have asked that the Council and Planning & Zoning Commission establish a moratorium on flag lot development to give City Council and Planning & Zoning Commission time to look at the process for future requests. In review of the State Law regarding moratoriums on residential development it was determined that it would be better to eliminate flag lot development for the time being in the zoning ordinance. If Council elects to consider the amendments, a public hearing will be scheduled for June 20, 2006. A workshop will also be scheduled in the near future with the Planning and Zoning Commission to explore the potential impact of future amendments regarding flag lots. 2 06/06/06 Motion by Mayor Pro Tern Ware, seconded by Council Member Wilbanks, to approve setting a public hearing for June 20, 2006, prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson & Stewart Nays: None Absent: Spencer & Freed ITEM 5. AWARD ENGINEERING SERVICES CONTRACT, COMMUTER RAIL, HUITT ZOLLARS, INC. Public Works Director Matt Singleton recommended approval of an Engineering Services Contract in an amount not to exceed $181,620.00 with Huitt Zollars, Inc. for professional engineering and planning services related to the proposed use of the Cottonbelt Rail Corridor from Fort Worth to DFW International Airport as commuter rail. The proposed extension of the Cottonbelt from south Fort Worth through Grapevine to DFW International Airport is a highly ranked corridor in recent NCTCOG studies of regional rail in the Metroplex. For the City of Grapevine, this project poses some very complex issues that will ultimately require the voters of Grapevine to consider a 3/8 cent sales tax increase to fund the City's annual $6.5 million participation in the project. The contract is a time and materials contract and will be set up in $50,000 increments. The City Manager will initially authorize work to begin with a not to exceed figure of$50,000. Subsequent authorizations will be issued by the City Manager as the services are needed. Motion by Council Member Johnson, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson & Stewart Nays: None Absent: Spencer & Freed ITEM 6. RESOLUTION, SUPPORT AND PARTICIPATION, NORTH CENTRAL TEXAS COUNCIL OF GOVERNRMENT SUSTAINABLE DEVELOLPMENT CALL FOR PORJECTS Deputy Director or Public Works Stan Laster recommended approval of a resolution of support and participation for the North Central Texas Council of Government Sustainable Development Call for projects and committing to fund the required 20% local match. The NCTCOG issued a formal Sustainable Development Call for Projects in October, 2005. The RTC had previously established $40.61 million in total funds for this program with $28.02 million available for the Eastern District of the Metroplex and $12.59 million available for the Western District in which Grapevine resides. Sustainable Development is also referred to as Transit Oriented Development and effectively consists of the type of development that the City of Grapevine has identified as Mixed Use Development. The City's proposed project, submitted to the NCTCOG on January 20, 2006 was approved by 3 06/06/06 the RTC in their April 13, 2006 meeting with NCTCOG funding set at $800,000.00. The balance of the project must be funded by the City and its private partner, Fairfield GV Main LLP. The project includes improvements around the Fairfield site on Dallas Road, Main Street and Nash Street that are the responsibility of Fairfield and improvements along Main Street that are the responsibility of the City. The funding approval by the RTC is sufficient to meet our needs as well as the private partner's needs. The funds from the RTC are scheduled to be released in May 2006, October 2006, October 2007 and October 2008. Our project has been funded in the October 2007 time frame. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson & Stewart Nays: None Absent: Spencer & Freed RESOLUTION NO. 2006-38 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS EXPRESSING SUPPORT FOR SUSTAINABLE DEVELOPMENT WITHIN THE NORTH CENTRAL TEXAS AREA, AUTHORIZING PARTICIPATION IN THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENT'S CALL FOR PROJECTS FOR SUSTAINABLE DEVELOPMENT, COMMITTING TO FUND THE 20% LOCAL PARTICIPATION REQUIRED UNDER THE SUSTAINABLE DEVELOPMENT FUNDING PROGRAM; AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 7. Consider Canceling First Meetings in July and August Staff recommended canceling the July 4, 2006 meeting due to the holiday and the August 1, 2006 meeting due to National Night Out. Motion by Mayor Pro Tem Ware, seconded by Council Member Johnson, to approve as WOW recommended prevailed by the following vote: 4 06/06/06 Ayes: Tate, Ware, Wilbanks, Johnson & Stewart Nays: None Absent: Spencer & Freed Item 8. Renew Alternate Municipal Court Judge Contracts Administrative Services Director recommended approval of the renewal of the contracts reappointing Judge Brad Bradley as First Alternate Municipal Court Judge and Judge Terry Leach as Second Alternate Municipal Court Judge. Motion by Mayor Pro Tem Ware, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson & Stewart Nays: None Absent: Spencer & Freed Item 9. Ordinance, Abandon Utility Easement, Homestead Estates Addition Public Works Director recommended approval of an ordinance abandoning a five foot wide strip of a ten foot wide utility easement in Lot 1, Block 2, Cannon Homestead Estates Addition. Motion by Mayor Pro Tern Ware, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson & Stewart Nays: None Absent: Spencer & Freed ORDINANCE NO. 2006-37 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A PORTION OF A UTILITY EASEMENT IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 10. Award Material Testing Services Contract, Glade Road Public Works Director recommended approval of the award of a material testing services contract for the Glade Road Improvements to ECS Texas LLP in an amount not to exceed $52,016.80. 5 06/06/06 Motion by Mayor Pro Tern Ware, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson & Stewart Nays: None Absent: Spencer & Freed Item 11. Award Bid 261-2006 Temporary Employment Annual Contract Administrative Services Director recommended approval of the award of Bid 261-2006 Temporary Employment Annual Contract to Temporaries of Texas. Motion by Mayor Pro Tern Ware, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson & Stewart Nays: None Absent: Spencer & Freed Item 12. Award Bid 262-2006 Aggregate Materials Annual Contract Public Works Director recommended approval of the award of Bid 262-2006 Aggregate Materials Annual Contract to TXI-Coppell; U. S. Silica and Big Sandy Sand. mop Motion by Mayor Pro Tern Ware, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson & Stewart Nays: None Absent: Spencer & Freed Item 13. Consideration of Minutes City Secretary recommended approval of the minutes of the May 16 and May 23, 2006 City Council meetings as published. Motion by Mayor Pro Tem Ware, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson & Stewart Nays: None Absent: Spencer & Freed 6 06/06/06 ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 8:30 p.m. The motion prevailed by the following vote: Motion by Mayor Pro Tem Ware, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson & Stewart Nays: None Absent: Spencer & Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of June, 2006. APPROVED: 4Clit``'" William D. Tate Mayor ATTEST: Lin a u City Secretary 7