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HomeMy WebLinkAbout2006-09-05 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, SEPTEMBER 5, 2006 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Presentation/discussion of the Commuter Rail Project with project consultant, Huitt- Zollars. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 1st day of September, 2006 at 5:00 p.m. c*e:et Linda Huff AP City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 5th day of September, 2006 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Darlene Freed Council Member constituting a quorum, with Council Member Roy Stewart absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager Doug Conner Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:30 p.m. ITEM 1. DISCUSS COMMUTER RAIL PROJECT, HUITT-ZOLLARS Public Works Director Matt Singleton introduced Mr. Tony Sosbee and Mr. Ken Hughes with Huitt-Zollars, Incorporated, the City's rail consultant, who briefed the City Council on the upcoming tasks relating to the City's participation in the southwest to northeast Cottonbelt Corridor Commuter Rail Project. There was no formal action taken by the City Council. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the workshop at 7:13 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart 09/05/06 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, , TEXAS on this the 19th day of September, 2006. APPROVED: William D. Tate Mayor ATTEST: Lind Huff '1 71410 City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, SEPTEMBER 5, 2006 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 1st day of September, 2006 at 5:00 p.m. EVG 'CG Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 5th day of September, 2006 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern C. Shane Wilbanks Council Member Sharron Spencer Council Member Clydene Johnson Council Member Darlene Freed Council Member constituting a quorum, with Council Member Roy Stewart absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager Doug Conner Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:15 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager pursuant to Section 551.087, Texas Government Code. Note: City Council continued with the Regular City Council meeting in open session in the Council Chambers. 09/05/06 ADJOURNMENT Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Spencer, Johnson & Freed Nays: None Absent: Stewart PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of September, 2006. APPROVED: William D. Tate Mayor ATTEST: oup Lind Huff Get City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, SEPTEMBER 5, 2006 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Darlene Freed CITIZEN COMMENTS PRESENTATION 1. Mayor Tate to present a Certificate of Achievement to Faith Christian School for being named the Class 3A Overall School State Champion by the Texas Association of Private and Parochial Schools. PUBLIC HEARING 2. City Council to conduct a public hearing on the proposed Fiscal Year 2007 Budget and take any necessary action. NEW BUSINESS 3. Consider an ordinance abandoning a five-foot wide utility easement in Grapevine Lake Estates and take any necessary action. 4. Consider approval of the Parks & Recreation Advisory Board Student Ex-Officio and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 5. Consider a resolution authorizing the purchase of benches and trash containers for Main Street from Paul. E. Allen Company, Inc. Parks & Recreation Director recommends approval. 6. Consider an Adopt-A-Park agreement with the Harris Family for the shoreline near Meadowmere Park. Parks & Recreation Advisory Board and Parks & Recreation Director recommend approval. 7. Consider a resolution authorizing an Interlocal Purchasing Cooperative Agreement with the City of Frisco. Administrative Services Director recommends approval. 8. Consider a resolution authorizing an Interlocal Purchasing Cooperative Agreement with the City of Keller. Administrative Services Director recommends approval. 9. Consider a resolution declaring SHI-Government Solutions Company a sole source provider for the purchase of a service and maintenance contract covering various software licenses. Assistant City Manager recommends approval. 10. Consider authorizing an annual contract for purchase of pavement marking and striping services. Public Works Director recommends approval. 11. Consider the minutes of the August 14 and 15, 2006 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 1st day of September, 2006 at 5:00 p.m. Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of September, 2006 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Darlene Freed Council Member constituting a quorum, with Council Member Roy Stewart absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager Doug Conner Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:40 p.m. INVOCATION Council Member Freed delivered the Invocation. ITEM 1. PRESENTATION, CERTIFICATE OF ACHIEVEMENT, FAITH CHRISTIAN ACADEMY Mayor Tate presented a Certificate of Achievement to Faith Christian Academy for being awarded the 3A Overall School State Championship Title by the Texas Association of Private and Parochial Schools. The school was recognized for outstanding performance in academics, art competition, athletic team performances and individual performances. Campus Pastor Jon Brooks and Athletic Director Kris Hogan received the award on behalf of Faith Christian Academy. ITEM 2. PUBLIC HEARING, PROPOSED FISCAL YEAR 2007 BUDGET Mayor Tate declared the public hearing open. 09/05/06 City Manager Bruno Rumbelow presented the proposed budget for Fiscal Year 2006-2007 PIIMP (FY2007) noting the budget proposal responds to the Council's priorities and represents a continuing commitment to prudent fiscal management while providing essential services to the community. Mr. Rumbelow stated the budget has been prepared with the goals in mind of addressing needs to place the City in a sound financial footing; addressing the classification and pay plan issues; and, implementing a strategic economic development plan while continuing to provide essential services for citizens. Mr. Rumbelow stated the service levels would remain consistent and there would not be any increase in utility rates. He stated that the proposed tax rate for FY2007 is $0.3625 per $100.00 valuation. Mr. Rumbelow noted that the budget includes funding for pay raises for employees with a 2.65% pay scale adjustment to keep our pay scales at the 50 percentile; 3% pay increases for eligible employees on the merit pay plan; and, 5% for eligible employees on the public safety step plan. The funding level is in keeping with the City's strategic plan for improving recruitment and retention of employees. The budget includes fund expenditures in the following amounts: General Fund $45,692,744 Utility Enterprise Fund 19,438,244 Debt Service Fund 12,616,173 Convention & Visitors Bureau Fund 10,094,070 Lake Enterprise Fund 2,960,217 General Government Capital Projects Fund 11,100,270 Permanent Street Maintenance Fund 1,170,000 General Permanent Capital Maintenance Fund 629,175 Utility Permanent Capital Maintenance Fund 1,729,281 Stormwater Drainage Fund 1,854,884 Lake Parks Fund 645,147 Water and Wastewater Capital Projects Fund 6,225,402 Mayor Tate invited guests present to comment regarding the proposed budget. No one wished to speak and there was no correspondence to report. Motion by Council Member Wilbanks, seconded by Council Member Johnson, to close the public hearing prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart City Manager Rumbelow stated that the budget and tax rate would be considered at a special meeting on September 12, 2006 at 5:00 p.m. 2 09/05/06 ITEM 3. ORDINANCE, ABANDON UTILITY EASEMENT, GRAPEVINE LAKE ESTATES Deputy Director of Public Works Stan Laster recommended approval of an ordinance abandoning a five-foot wide utility easement abutting the rear (east) property line of Lots 4 and 5, Block 4, Grapevine Lake Estates. Motion by Council Member Johnson, seconded by Mayor Pro Tem Ware, to adopt the ordinance as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart ORDINANCE NO. 2006-58 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A PORTION OF A UTILITY EASEMENT IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 4. PARKS & RECREATION ADVISORY BOARD STUDENT EX-OFFICIO APPOINTMENT Parks & Recreation Director Doug Evans recommended approval of the appointment of Ms. Diana Siminski, 3804 Shady Meadow Drive, as the student ex-officio member of the Parks & Recreation Advisory Board for a period of two years. Mr. Evans reported there currently was not a school board liaison on the Parks & Recreation Advisory Board as the Code provides that the liaison must reside in Grapevine and all current school board members reside in Colleyville. Motion by Council Member Wilbanks, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who 3 09/05/06 wished to remove an item from the consent agenda for full discussion. City Secretary Huff removed Item 11 Consideration of Minutes from the Consent Agenda. Item 5. Resolution, Authorize Purchase of Benches and Trash Containers Parks & Recreation Director recommended approval of a resolution authorizing the purchase of benches and trash containers for Main Street from Paul E. Allen Company, Inc., as the sole source provider, in an amount not to exceed $25,980.00. Motion by Mayor Pro Tem Ware, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart RESOLUTION NO. 2006-54 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF BENCH SEATING AND TRASH CONTAINERS; DETERMINING THAT THE SEATING AND CONTAINERS IS AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 6. Adopt-A-Park Agreement, Harris Family Parks & Recreation Director recommended approval of an Adopt-A-Park agreement with the Harris Family for the shoreline near Meadowmere Park from the east side of the slough to Labrador Bay near Lakeview Park. Motion by Mayor Pro Tern Ware, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart Item 7. Resolution, Authorize Interlocal Purchasing Cooperative Agreement, City of Frisco Administrative Services Director recommended approval of a resolution authorizing an Interlocal Purchasing Cooperative Agreement with the City of Frisco. — 4 09/05/06 Motion by Mayor Pro Tern Ware, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart RESOLUTION NO. 2006-55 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE CITY OF FRISCO, TEXAS AND PROVIDING AN EFFECTIVE DATE Item 8. Resolution, Authorize Interlocal Purchasing Cooperative Agreement, City of Keller Administrative Services Director recommended approval of a resolution authorizing an Interlocal Purchasing Cooperative Agreement with the City of Keller. Motion by Mayor Pro Tem Ware, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart RESOLUTION NO. 2006-56 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE CITY OF KELLER, TEXAS AND PROVIDING AN EFFECTIVE DATE Item 9. Resolution, Declaring SHI-Government Solutions Company Sole Source for Software Licenses Assistant City Manager recommended approval of a resolution declaring SHI-Government Solutions Company a sole source provider for the purchase of a service and maintenance contract covering various software licenses in an amount not to exceed $22,772.23. Motion by Mayor Pro Tem Ware, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: 5 09/05/06 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart RESOLUTION NO. 2006-57 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF A MAINTENANCE AGREEMENT; DETERMINING THAT THE MAINTENANCE IS AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 10. Authorize Annual Contract, Pavement Marking and Striping Services Public Works Director recommended approval of an annual contract for purchase of pavement marking and striping services on an as needed basis. Motion by Mayor Pro Tern Ware, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart Item 11. Consideration of Minutes City Secretary Huff removed this Item from the consent agenda. Ms, Huff recommended approval of the minutes of the August 14, 2006 City Council meetings as published. City Secretary Huff stated the Executive Session Minutes of the August 15, 2006 should be amended to reflect that Council Member Freed was present. Motion by Council Member Spencer, seconded by Council Member Freed, to approve as recommended with the amendment prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart ADJOURNMENT Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: 6 09/05/06 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Absent: Stewart PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of September, 2006. APPROVED: 4C144A . William D. Tate Mayor ATTEST: Lin:a Huff- City Secretary 7