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HomeMy WebLinkAboutItem 17 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 1st day of May, 2012 at 6:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Sharron Spencer absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:05 p.m. ITEM 1. DISCUSS, COMMUNITY ACTIVITIES,CENTER (CAC) FEASIBILITY STUDY/CONCEPT PLAN Mr. Leon Younger of Pros Consulting introduced Mr. Steve Blackburn, Barker Rinker Seacat Architecture,who presented three proposed concept plans for improvements at the Community Activities Center to possibly include an indoor aquatics center, Senior Citizen's Lounge, computer lab, community room with kitchen, and expanded weight room/cardiovascular equipment area. Mr. Blackburn reviewed the existing CAC site and floor plan, the three concept plans/cost estimates, and the proposed entry design connecting the CAC to the Library. It was the consensus of Council for Mr. Younger and Staff to prepare the business and staffing plan for the expansion and renovation based upon Concept 3 (a 108,000 square foot facility). There was no formal action taken by the City Council. ADJOURNMENT 05/01/12 Council Member Coy, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 6:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of May, 2012. APPROVED: William D. Tate Mayor ATTEST: Jodi C. Brown City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 1st day of May, 2012 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Sharron Spencer absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:05 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Pending or contemplated litigation relative to CBS Billboard v. Grapevine and Grapevine Board of Zoning Adjustment, Cause No. 141-254547-11 pursuant to Section 551.071, Texas Government Code. (B) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Note: Item (A) Pending or contemplated litigation relative to CBS Billboard v. Grapevine and Grapevine Board of Zoning Adjustment, Cause No. 141-254547-11 under Section 551.071, Texas Government Code was not discussed in Executive Session. 05/01/12 Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:45 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of May, 2012. APPROVED: William D. Tate Mayor ATTEST Jodi C. Brown City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1 st day of May, 2012 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wllbanks Mayor Pro Tern Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Sharron Spencer absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:32 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Mike Lease delivered the Invocation and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS MR. CARL YOUNG Mr. Carl Young, 4113 Meadow Drive, expressed concern for not having adequate information in a timely manner from Chesapeake Energy regarding seismic exploration activities in the City. ITEM 1. PRESENTATION, CHESAPEAKE ENERGY, SEISMIC EXPLORATION ACTIVITIES Development Services Director Scott Williams stated even though the oil and gas ordinance exempts seismic exploration from the permitting process, Staff felt that every effort should be made to inform the public of Chesapeake's seismic exploration operations. Mr. Williams introduced Chesapeake Energy's representative Ms. Loretta Haldenwang. Ms. Haidenwang reviewed the seismic exploration project phases and explained that testing would involve the placement of sensors throughout the City, primarily in streets 05/01/12 immediately adjacent to curb. A convoy of specialized vehicles would travel along the sensor lines, sending out periodic vibrations which would then produce data creating a map showing optimum locations for possible gas pockets. The testing is performed by a third party firm, Dawson Geophysical Company, and would take 35-45 days to complete. Council expressed concern of having the equipment and the convoy on the already congested roadways, and requested Chesapeake consider delaying their seismic activities until road construction was finished in the City. ITEM 2. PROCLAMATION, MOTORCYCLE SAFETY AND AWARENESS MONTH Mayor Tate presented a proclamation declaring May as Motorcycle Safety and Awareness Month to Wane Holman, Lisa Barnhill, Karrin McCasland and Kevin McCasland. Mayor Tate urged all citizens to join in a concerted effort in order to promote awareness, mutual respect, and safety on our roads. Note: Mayor Pro Tern Wilbanks left the Council Chambers. ITEM 3. PRESENTATION, 28TH ANNUAL MAIN STREET DAYS Presentation by Mike and Carolyn Lease, Chairpersons of the 28th Annual Main Street Days—A Pizza Experience (May 18th, 19th and 20th) invited everyone to grab a slice of summer fun at the official kick-off to summertime in Grapevine. Taste the international wines, craft beers and pizza pies; dine at the Pizza Piazza; dance to non-stop entertainment; view the inaugural animatronic would-be train robbers; seek out your favorite festival food and shop the day away. Main Street Days is a fun-filled festival perfect for the entire family. Note: Mayor Pro Tern Wilbanks returned to the Council Chambers during the presentation. ITEM 4. PUBLIC HEARING, MUNICIPAL SETTING DESIGNATION, HAYLEY ADDITION Mayor Tate declared the public hearing open. Public Works Director Stan Laster reported Ball Street Joint Venture Towers of Grapevine had filed an application with the City of Grapevine for approval of a Municipal Setting Designation (MSD) for Lot 1 R1, Block 1; Lot 1 R2R1, Block 1; Lot 1 R2R2, Block 1; Lot 4, Block 1; Lot 3R1, Block 1; Lot 2R1, Block 1; Lot 3R4, Block 1; and Lot 5RA, Block 1, Hayley Addition, a 10.0156 acre site located at 1271, 1281, 1293, 1301, 1303, and 1401 William D. Tate Avenue, and 800 and 900 West State Highway 114. Mr. Laster stated a public meeting was held on April 30, 2012 at City Hall to provide information to the public on the proposed.Municipal Setting Designation and the public hearing was the second phase of the public involvement requirement. Upon passage of a supporting resolution by the City Council, the applicant intends to file a separate application with the Executive 2 05/01/12 Director of the Texas Commission on Environmental Quality (TCEQ)for MSD certification for the site pursuant to Chapter 361, Subchapter W of the Texas Health and Safety Code. Mr. Frank Clark, W & M Environmental Group, representing the applicant suggested the contaminants detected within the designated groundwater, may have been the result of former automotive repair and gas station operations, and are at concentrations exceeding residential assessment levels for potable use. Mr. Clark noted sampling activities, stated no local wells were threatened or affected, and that the shallow groundwater is in soils derived from the Eagle Ford Shale Formation which underlies the site. The designated groundwater zone is a layer of sand and sandy clay from approximately 8 feet below ground surface to the top of a sandstone bedrock unit encountered between 11 and 20 feet below ground surface. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Council Member Freed, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer The City Council then considered Item 8 relative to an ordinance establishing a Municipal Setting Designation for the Hayley Addition. ITEM 5. RESOLUTION, SUPPORTING GRAPEVINE AS "RUNNER FRIENDLY COMMUNITY" Parks & Recreation Director Doug Evans recommended approval of a resolution supporting Lake Grapevine Runners and Walkers'application to the Road Runners Club of America for designating the City of Grapevine as a "Runner Friendly Community." The Parks & Recreation Advisory Board approved the resolution at their April 19, 2012 meeting. Motion by Mayor Pro Tern Wilbanks, seconded by Council Member Coy, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer RESOLUTION NO. 2012-37 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, SUPPORTING GRAPEVINE AS A RUNNER FRIENDLY COMMUNITY; AND PROVIDING AN EFFECTIVE DATE 3 05/01/12 ITEM 6. AWARD RFQ 382-2012 FLOATING FISHING PIER Parks & Recreation Director Evans recommended award of RFQ 382-2012 Floating Fishing Pier for materials only to EZ Dock of Texas, L.P. in the amount of$25,039.00. The fishing pier for Lake Grapevine was one of the Quality of Life projects approved at the March 6, 2012 Council meeting. The fishing pier will be located near Scott's Landing Boat Ramp at the south end of Farris Branch Drive and will be a floating pier, so it could be moved to another location if necessary. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer ITEM 7. RESOLUTION AUTHORIZE TRAFFIC SIGNAL EMERGENCY VEHICLE PRE-EMPTION EQUIPMENT PURCHASE Fire Chief Steve Bass recommended approval of a resolution authorizing the purchase of traffic signal emergency vehicle pre-emption equipment for the Fire, Police, and Public Works Departments from Consolidated Traffic Controls, Inc. as a sole source provider and through an interlocal agreement with the Houston-Galveston Area Council (HGACBuy). The initial purchase is in the amount of$259,687.80, and Staff requests that authorization be granted for future purchases from Consolidated Traffic Controls, Inc. under the same HGACBuy contract up to the full budgeted amount for Phase 1. As part of the 2011-2012 Quality of Life budget, the City Council authorized $285,500.00 for implementing the first phase of a traffic signal pre-emption system. The system includes equipment installation on both the traffic signal and designated emergency vehicles allowing the emergency vehicle driver to pre-empt the traffic signal when responding to a priority call. Motion by Council Member Freed, seconded by Council Member Coy, to approve the resolution and funding as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer RESOLUTION NO. 2012-38 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE TRAFFIC SIGNAL EMERGENCY VEHICLE PRE-EMPTION EQUIPMENT THROUGH AN ESTABLISHED 1NTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE 4 05/01/12 ITEM 8. ORDINANCE AMEND CHAPTER 25 UTILITIES AND SERVICES ESTABLISHING A MUNICIPAL SETTING DESIGNATION This item was considered after Item 4. Public Works Director Laster recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 25 Utilities and Services relative to Municipal Setting Designation establishing specific restrictions on the use of groundwater at listed sites. The ordinance applies to the Ball Street Joint Venture Towers of Grapevine site: Lot 1 R1, Block 1; Lot 1 R2R1, Block 1; Lot 1 R2R2, Block 1; Lot 4, Block 1; Lot 3R1, Block 1; Lot 2R1, Block 1; Lot 3R4, Block 1; and Lot 5RA, Block 1, Hayley Addition, and upon adoption of the ordinance restricts the use of groundwater on the subject site (1271, 1281, 1293, 1301, 1303, and 1401 William D. Tate Avenue and 800 and 900 West State Highway 114) for the MSD process to continue. He stated that establishing Section 25- 211 in the Grapevine Code of Ordinances restricts those sites listed under this subsection as required by Ordinance No. 2005-79 and by State Law. Motion by Council Member Freed, seconded by Council Member Lease, to approve the ordinance as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer ORDINANCE NO. 2012-18 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING CHAPTER 25 UTILITIES AND SERVICES OF THE CITY OF GRAPEVINE CODE OF ORDINANCES, AS AMENDED, BY THE ADDITION OF SECTION 25-211(c); ESTABLISHING LOT 1R1, BLOCK 1; LOT 1 R2R1, BLOCK 1; LOT 1 R2R2, BLOCK 1; LOT 4, BLOCK 1; LOT 3R1, BLOCK 1; LOT 2R1, BLOCK 1; LOT 3R4, BLOCK 1; AND LOT 5RA, BLOCK 1, HAYLEY ADDITION OF THE CITY OF GRAPEVINE,TARRANT COUNTY,TEXAS AS A MUNICIPAL SETTING DESIGNATION SITE; PROVIDING FOR THE PROHIBITION OF THE USE OF GROUNDWATER FOR POTABLE AND IRRIGATION PURPOSES FOR THE SITE; PROVIDING THAT THIS ORDINANCE IS CUMULATIVE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A FINE OF UP TO $2,000.00 FOR EACH OFFENSE IN VIOLATION OF THE ORDINANCE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER OF THE CITY; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 5 was considered next by the City Council. 5 05/01/12 CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 9. Change Orders Nos. 6 and 7, Euless-Grapevine Road/Stone Myers Parkway Construction Project Public Works Director recommended approval of Change Orders Nos. 6 and 7 to the Euless-Grapevine Road/Stone Myers Parkway Construction Project in the amount of $5,675.34 and $199,690.42 respectively, and authorization for Staff to execute said change orders. Motion by Council Member Stewart, seconded by Mayor Pro Tem Wilbanks,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer Item 10. Resolution, Supporting Ball Street Joint Venture Towers of Grapevine's Municipal Setting Designation Application Public Works Director recommended approval of a resolution supporting Ball Street Joint Venture Towers of Grapevine's application to the Texas Commission on Environmental Quality(TCEQ)for a Municipal Setting Designation on Lot 1 R1, Block 1; Lot 1 R2R1, Block 1; Lot 1 R2R2, Block 1; Lot 4, Block 1; Lot 3R1, Block 1; Lot 2R1, Block 1; Lot 3R4, Block 1; and Lot 5RA, Block 1, Hayley Addition. The resolution of support to the TCEQ is the last step in the City's processing of the application. Motion by Council Member Stewart, seconded by Mayor Pro Tem Wilbanks,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer RESOLUTION NO. 2012-39 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, IN SUPPORT OF THE APPLICATION OF BALL STREET JOINT VENTURE TOWERS OF GRAPEVINE TO THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY FOR A MUNICIPAL SETTING DESIGNATION FOR LOT 1R1, BLOCK 1; LOT 1 R2R1, 6 05/01/12 BLOCK 1; LOT 1 R2R2, BLOCK 1; LOT 4, BLOCK 1; LOT 3R1, BLOCK 1; LOT 2R1, BLOCK 1; LOT 3R4, BLOCK 1;AND LOT 5RA, BLOCK 1 OF THE HAYLEY ADDITION, GRAPEVINE, TARRANT COUNTY, TEXAS AND PROVIDING AN EFFECTIVE DATE Item 11. Resolution, Authorize Elevator Maintenance Services Annual Contract Public Works Director recommended approval of a resolution authorizing an Elevator Maintenance Services Annual Contract for various City facilities from ThyssenKrupp Elevator Corporation through an established cooperative agreement with the National Joint Powers Alliance (NJPA) in the amount not to exceed $17,328.00. Motion by Council Member Stewart, seconded by Mayor Pro Tem Wilbanks,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer RESOLUTION NO. 2012-40 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE ANNUAL ELEVATOR MAINTENANCE SERVICES THROUGH AN ESTABLISHED NATIONAL COOPERATIVE PURCHASING AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 12. Resolution,Authorize Microsoft Enterprise Enrollment OfficeProPlus Contract City Manager recommended approval of a resolution authorizing a three year contract with renewal options for Microsoft Enterprise Enrollment OfficeProPlus for Information Technology from Dell in the amount of$69,454.00 through an established contract with the State of Texas Department of Information Resources (DIR) Information and Communications Technologies (ICT) Cooperative Contracts Program. Motion by Council Member Stewart, seconded by Mayor Pro Tem Wilbanks,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer RESOLUTION NO. 2012-41 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER 7 05/01/12 OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR MICROSOFT ENTERPRISE ENROLLMENT OFFICEPROPLUS FOR THE INFORMATION TECHNOLOGY DEPARTMENT THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 13. Resolution, Authorizing VLA Virtual Desktop Access Annual Contract City Manager recommended approval of a resolution authorizing a VLA Virtual Desktop Access Annual Contract for Information Technology from Dell in the amount of$21,165.00 through an established contract with the State of Texas Department of Information Resources (DIR) Information and Communications Technologies (ICT) Cooperative Contracts Program. Motion by Council Member Stewart, seconded by Mayor Pro Tern Wilbanks,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer RESOLUTION NO. 2012-42 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE,TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR VLA VIRTUAL DESKTOP ACCESS FOR THE INFORMATION TECHNOLOGY DEPARTMENT THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 14. Award Bid 380-2012 Horticultural Chemicals and Fertilizers Annual Contract Director of Golf and Parks & Recreation Director recommended award of Bid 380-2012 Horticultural Chemicals and Fertilizers Annual Contract with optional renewals to Direct Solutions, Helena Chemical Company, BWI Companies Inc., Innovative Turf Supply, and Winfield Solutions LLC, on an as needed basis, in the estimated budgeted amount of $135,000.00. Motion by Council Member Stewart, seconded by Mayor Pro Tern Wilbanks,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer 8 05/01/12 Item 15. Consideration of Minutes City Secretary recommended approval of the minutes of the April 17, 2012 City Council meetings as corrected to reflect the absence of Council Member Darlene Freed. Motion by Council Member Stewart, seconded by Mayor Pro Tern Wilbanks,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:45 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of May, 2012. APPROVED: William D. Tate Mayor ATTEST: Jodi C. Brown City Secretary 9