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HomeMy WebLinkAbout2005-11-01 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, NOVEMBER 1, 2005 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Discuss employee compensation issues. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 28th day of October, 2005 at 5:00 p.m. Arit_A J tPC. Brown Assistant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 1st day of November, 2005 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Sharron Spencer absent, with the following members of the City Staff: Bruno Rumbelow Acting City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:35 p.m. ITEM 1. WORKSHOP, DISCUSS EMPLOYEE COMPENSATION ISSUES Acting City Manager Bruno Rumbelow introduced Ms. Kathrine Ray, Compensation Consultant with Ray and Associates, who reviewed the City's current pay plan as compared to area cities. She identified the City's place in the market as compared to the 18 cities surveyed. Ray and Associates will assist the City as to where the salaries should be in the market and help the City develop options needed to pursue the desired level in the market as determined by the City Council. There was no action taken by the City Council. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:25 p.m. The motion prevailed by the following vote: E Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer 11/01/05 mow„ PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of November, 2005. APPROVED: Ted R. Ware Mayor Pro Tem ATTEST: (Dg-` 24°- Linda Huff *-446 City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, NOVEMBER 1, 2005 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 28th day of October, 2005 at 5:00 p.m. I. .I J,CF . Brown A istant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 1st day of November, 2005 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Sharron Spencer absent, with the following members of the City Staff: Bruno Rumbelow Acting City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:40 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. Acting City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager pursuant to Section 551.087, Texas Government Code.. Note: City Council continued with the Regular City Council meeting in open session in the Council Chambers. 11/01/05 ADJOURNMENT Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:05 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of November, 2005. APPROVED: Ted R. Ware Mayor Pro Tern ATTEST: "'whit Linda Huff 9 City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, NOVEMBER 1, 2005 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Darlene Freed CITIZEN COMMENTS NEW BUSINESS 1. Consider Change Order No. 3 to the FY2003 Utility Project and take any necessary action. 2. Consider a resolution casting votes for Mr. John T. Eubanks for the Tarrant Appraisal District Board of Directors and take any necessary action. 3. Consider the application submitted by Grapevine Excursions for a touring and sightseeing service and take any necessary action. 4. Consider authorizing an agreement with Musco, Inc. for baseball field lighting system at Oak Grove Baseball Field and take any necessary action. 5. Consider a resolution authorizing the purchase of hardware for the Information Technology System and take any necessary action. 6. Consider authorizing the purchase of cardiovascular equipment for the Community Activity Center and take any necessary action. 7. Reconsider motion approving Ordinance No. 2005-81 adopted October 18, 2005 to correct typographical error in said ordinance that amended the Grapevine Code of Ordinances, Chapter 16 Parks and Recreation, Article II, Grapevine Municipal Golf Course relative to twilight fees and take any necessary action. 8. Consider the minutes of the October 11 and 18, 2005 City Council meetings and take any necessary action. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 28th day of October, 2005 at 5:00 p.m. J. . Brown As stant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of November, 2005 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Sharron Spencer absent, with the following members of the City Staff: Bruno Rumbelow Acting City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:39 p.m. INVOCATION Council Member Freed delivered the Invocation. ITEM 1. CHANGE ORDER NO. 3 FY2003 UTILITY PROJECT Director of Public Works Matt Singleton recommended approval of Change Order No. 3 to the FY2003 Utility Project in the amount of$83,216.18. The change order plans include directional boring underneath Sunshine Harbor park from the end of Easy Street east to Dawn Lane and then south to a new connection at the existing waterline in Dallas Road. Plans also include a directional bore beneath the DART railroad tracks from Easy Street north to the existing water system near the end of Eckley Street. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer 11/01/05 ITEM 2. RESOLUTION, TARRANT APPRAISAL DISTRICT BOARD OF DIRECTORS Administrative Services Director Bill Gaither recommended approval of a resolution casting the City's 44 votes for Mr. John T. Eubanks for the Tarrant Appraisal District Board of Directors for a two-year term beginning January 1, 2006. Council Member Freed, seconded by Mayor Pro Tern Ware, offered a motion to approve the resolution as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer RESOLUTION NO. 2005-51 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS CASTING VOTES FOR THE ELECTION OF A CANDIDATE TO SERVE ON THE TARRANT COUNTY TAX APPRAISAL DISTRICT BOARD OF DIRECTORS AND PROVIDING AN EFFECTIVE DATE ITEM 3. GRAPEVINE EXCURSIONS TOURING AND SIGHTSEEING SERVICE Lt. Ken Murray introduced Mr. Jim Vallilee of Grapevine Excursions, who had submitted mot an application to the Grapevine Police Department for a touring and sightseeing service. Mr. Vallilee presented his proposal to provide an amphibious sightseeing service in the City of Grapevine. The service would initially utilize one World War II 1945 DUKW amphibious vehicle. The vehicle accommodates up to 28 passengers plus a driver and host. The tour would last approximately 55 minutes covering both roadways and the lake surface of Lake Grapevine. The tour route would include Main Street, Dove Loop Road and the Nash Farm. Deliberation ensued relative to the applicant considering an alternate route that would restrict operation to the northeast portion of Grapevine and specifically exclude the downtown historic district, Main Street and the Nash Farm area. Following discussion, Council Member Freed, seconded by Mayor Pro Tern Ware, offered a motion for denial of the application. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Stewart & Freed Nays: Johnson Absent: Spencer ITEM 4. OAK GROVE SOFTBALL FIELD LIGHTING AGREEMENT Parks and Recreation Director Doug Evans requested approval for the purchase of a softball field lighting system for the Oak Grove Softball Complex through a cooperative 2 11/01/05 purchase agreement contract from Musco, Inc., in the amount of$99,160.00. Council Member Johnson, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer ITEM 5. RESOLUTION, PURCHASE INFORMATION TECHNOLOGY SYSTEM HARDWARE Information Technology Director John Jennery requested approval of a resolution authorizing the purchase of hardware for the Information Technology System from AT&T Solutions do AnyWare, Inc. in the amount of$54,396.34. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve the resolution as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer RESOLUTION NO. 2005-52 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO PURCHASE INFORMATION TECHNOLOGY EQUIPMENT THROUGH THE STATE OF TEXAS INTERLOCAL COOPERATION CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE ITEM 6. PURCHASE CARDIOVASCULAR EQUIPMENT, COMMUNITY ACTIVITY CENTER Parks & Recreation Director Doug Evans recommended approval of the purchase of cardiovascular equipment for the Community Activity Center from FitCo in a total amount of $24,674.00. The contract involves the purchase of two treadmills, two elliptical machines and two recumbent bikes. Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer 3 11/01/05 ITEM 7. RECONSIDER MOTION APPROVING ORDINANCE NO. 2005-81 rye, City Secretary Linda Huff recommended the City Council reconsider their motion approving Ordinance No. 2005-81 adopted October 18, 2005 to correct a typographical error in said ordinance that amended the Grapevine Code of Ordinances, Chapter 16 Parks and Recreation, Article II, Grapevine Municipal Golf Course relative to twilight fees. She stated the fee amount should have been $18.00 and not $28.00. Council Member Freed, seconded by Mayor Pro Tem Ware, offered a motion to reconsider the motion for approval of Ordinance No. 2005-81 adopted October 18, 2005 to correct the typographical error. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer ORDINANCE NO. 2005-81 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE CODE OF ORDINANCES CHAPTER 16 PARKS AND RECREATION, ARTICLE II GRAPEVINE MUNICIPAL GOLF COURSE, SECTION 16-32 FEES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO wow EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 8. CONSIDERATION OF MINUTES City Secretary Huff recommended approval of the minutes of the October 11 and 18, 2005 City Council meetings as published. Council Member Freed, seconded by Council Member Wilbanks, offered a motion for approval as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer ADJOURNMENT Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:05 p.m. The motion prevailed by the following vote: 4 11/01/05 Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of November, 2005. APPROVED: Ted R. Ware Mayor Pro Tem ATTEST: orta;..0. 7(1461 Linda Huff City Secretary 5