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Home My WebLink About2004-11-02 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, NOVEMBER 2, 2004 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:45 P.M. CALL TO ORDER 1. Review of proposed revisions to the Thoroughfare Plan. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 29th day of October, 2004 at 5:00 p.m. digriode Jog'. Brown As tant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 2nd day of November, 2004 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager Matthew Boyle Assistant City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. DISCUSS PROPOSED REVISIONS TO THOROUGHFARE PLAN Public Works Director Jerry Hodge briefed the City Council on proposed revisions to the City of Grapevine Thoroughfare Plan that was adopted in 1987. It was the consensus of the Council that Staff submit the proposed revisions and ordinance for Council action at the November 16, 2004 meeting. ADJOURNMENT Council Member Wilbanks, seconded by Mayor Pro Tem Ware, offered a motion to adjourn the workshop at 7:15 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of November, 2004. 11/02/04 APPROVED: 4444"" William D. Tate Mayor ATTEST: Lin Huff *#4466 City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, NOVEMBER 2, 2004 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Pending or contemplated litigation relative to Minters Chapel Road and Cottonwood Branch project pursuant to Section 551.071, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation and conference with employees under Sections 551.071 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 29th day of October, 2004 at 5:00 p.m. 4110 , ♦ / Jo•VBrown Ass .tant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 2nd day of November, 2004 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager Matthew Boyle Assistant City Attorney Linda Huff City Secretary " CALL TO ORDER Mayor Tate caned the meeting to order at 7:17 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) pending or contemplated litigation relative to Minters Chapel Road and Cottonwood Branch project pursuant to Section 51.071, Texas Government Code; and (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to the closed session under Section 551.087, Texas Government Code. 11/02/04 Regarding pending or contemplated litigation relative to Minters Chapel Road and Cottonwood Branch project, City Manager Nelson requested authorization for the City Manager to execute a settlement agreement with AGT in an amount not less than $78,000.00. Mayor Pro Tern Ware, seconded by Council Member Freed, offered a motion to authorize the City Manager to execute the settlement agreement with AGT as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 7:35 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None wow PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this thel6th day of November, 2004. APPROVED: 41:5ig" William D. Tate Mayor ATTEST: Lind Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, NOVEMBER 2, 2004 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Roy Stewart CITIZEN COMMENTS NEW BUSINESS 1. Consider award of a professional services contract for Lake Parks Facilities to Carter & Burgess and take any necessary action. 2. Consider award of Bid 200-2004 Water Line Improvements to Gra-Tex Utilities, Inc. at Lake Forest Addition for Sunshine Harbor, Sky Harbor, Bellaire Addition, W. C. Lucas Subdivision, Ridgecrest Addition, Peach Street Addition, the Ellis Subdivision, Grapevine Industrial Park and take any necessary action. 3. Consider an Advanced Funding Agreement with the Texas Department of Transportation for the City's participation in the funding of the Business 114L improvements and take any necessary action. 4. Consider a resolution authorizing the purchase of three ambulances through an existing interlocal agreement with the Houston/Galveston Area Council and take any necessary action. 5. Consider renewal of the interlocal agreement with the Grapevine Housing Authority for the services of the Executive Director and for Facility Maintenance Services and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 6. Consider Adopt-A-Park agreements with the Friends of Casey for Casey's M Clubhouse at Dove Park and with Brownie Girl Scouts Troop 1447 for the northeast part of the Oak Grove Soccer Complex, including the playground. Parks & Recreation Director recommends approval. 7. Consider renewal of Bid 157-2003 Automotive Body Repair Services Annual Contract to Classic Chevrolet. Public Works Director recommends approval. 8. Consider a resolution to establish an annual contract with Brodart McNaughton for book leasing services. Library Director recommends approval. 9. Consider a resolution authorizing the purchase of a John Deere Model 310G Backhoe/Loader from RDO Equipment Company through an existing interlocal agreement with the Houston/Galveston Area Council. Public Works Director recommends approval. 10. Consider a resolution authorizing the purchase of a 2005 Sterling L7500 dump truck from Houston Freightliner, Inc. through an existing interlocal agreement with the Houston/Galveston Area Council. Public Works Director recommends approval. 11. Consider renewal of a contract for Various Park Equipment to Southwest Parks and Playground and Doty and Sons. Parks & Recreation Director recommends approval. 12. Consider award of Bid 203-2004 Fire Health and Safety Equipment Annual Contract to Municipal Emergency Services dba Four Alarm Fire, Inc. Fire Chief recommends approval. 13. Consider award of a contract to Grapevine Kawasaki for the purchase of three utility cart vehicles. Public Works Director recommends approval. 14. Consider award of a contract for the purchase of fitness equipment for the Community Activities Center. Parks & Recreation Director recommends approval. 15. Consider the minutes of the October 19, 2004 City Council meetings and take any necessary action. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 29th day of October, 2004 at 5:00 p.m. 411111C,41 Jo0 '. Brown As•�tant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of November, 2004 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:40 p.m. INVOCATION Council Member Stewart delivered the Invocation. ITEM 1. AWARD PROFESSIONAL SERVICES CONTRACT, LAKE PARKS FACILITIES, CARTER & BURGESS Parks & Recreation Director Doug Evans requested approval of the award of a professional services contract for Lake Parks Facilities to Carter & Burgess in the amount of $110,020.00. Mr. Evans advised the contract is for the development of the business plan and for the design of improvements outlined in the Five-Year Development Plan for Corps of Engineers leased property at Lake Grapevine. Motion by Council Member Wilbanks, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 11/02/04 ITEM 2. AWARD BID 200-2004 WATER LINE IMPROVEMENTS Assistant Director of Public Works/Operations Matt Singleton recommended approval of the award of Bid 200-2004 Water Line Improvements to Gra-Tex Utilities, Inc. in the amount of $737,180.00. The following subdivisions are included in the project: Lake Forest Addition, Sunshine Harbor, Sky Harbor, Bellaire Addition, W. C. Lucas Subdivision, Ridgecrest Addition, Peach Street Addition, the Ellis Subdivision and Grapevine Industrial Park. The project targets areas of town where water lines were either constructed of a substandard material or undersized. Mr. Singleton stated that galvanized, cast iron and asbestos concrete composite pipe materials were utilized for water line construction during the 1950's and 1960's. Motion by Council Member Freed, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 3. ADVANCED FUNDING AGREEMENT, TEXAS DEPARTMENT OF TRANSPORTATION, BUSINESS 114L IMPROVEMENTS Public Works Director Jerry Hodge recommended approval of an Advanced Funding Agreement in the amount of$119,831.00 with the Texas Department of Transportation for WOW the City's participation in the funding of the Business 114L improvements. The scope of the project is to widen Business 114L between State Highway 114 /121 and Northwest Highway from a two lane roadway to a six lane divided roadway. Funding for construction is being provided by the North Central Texas Council of Governments and TxDOT. At the request of the City, five and six foot wide sidewalks have been included in the scope of this project and the cost for the sidewalk must be funded by the City. Motion by Council Member Johnson, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 4. RESOLUTION, PURCHASE AMBULANCES Fire Chief David Anderson recommended approval of a resolution authorizing the purchase of three Type I AD Custom Series ambulances from Wheeled Coach Industries through an existing Inter-local agreement with the Houston/Galveston Area Council in an amount not to exceed $414,082.00. These units will replace three units that qualify for replacement under the replacement criteria of 5 years or 6,500 hours. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: .. 2 11/02/04 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2004-45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO PURCHASE THREE AMBULANCES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT WITH THE HOUSTON/ GALVESTON AREA COUNCIL AND PROVIDING AN EFFECTIVE DATE ITEM 5. RENEW INTERLOCAL AGREEMENT, GRAPEVINE HOUSING AUTHORITY Administrative Services Director William Gaither advised that since February 2000, the City has been providing services to the Grapevine Housing Authority (GHA) for the Executive Director and Facility Maintenance Services, pursuant to an interlocal agreement. The agreement was entered into at the request of the GHA to facilitate improved administrative direction and facility services. Ms. Debra Wells continues to serve as the Executive Director and the City's Building Services Department continues to provide an extremely high quality of service to the residents of the Grapevine Housing Authority. Council Member Spencer commended the City and Staff for the cooperative working arrangement between the GHA and City and for the improvements for the GHA residents. She noted that our GHA is now being used as a management example throughout the country. Mayor Pro Tern Ware noted that the accomplishments at the GHA have been under the guidance of Council Liaison Spencer and he commended her for her attentiveness to the Housing Authority. Motion by Council Member Spencer, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 6. Adopt-A-Park Agreements, Friends of Casey and Brownie Girl Scouts Troop 1447 3 11/02/04 Parks & Recreation Director recommended approval of Adopt-A-Park agreements with the Friends of Casey for Casey's Clubhouse at Dove Park and with Brownie Girl Scouts Troop 1447 for the northeast part of the Oak Grove Soccer Complex, including the playground. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 7. Renew Bid 157-2003 Automotive Body Repair Body Services Annual Contract Public Works Director recommended approval of the renewal of Bid 157-2003 Automotive Body Repair Body Services Annual Contract to Classic Chevrolet on an as needed basis. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 8. Resolution, Book Leasing Services Annual Contract Library Director recommended approval of a resolution to establish an annual contract with McNaughton for book leasing services in the amount of$18,113.34. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2004-46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING A CONTRACT TO BRODART MCNAUGHTON BOOK SERVICE TO PROVIDE BOOK SERVICES TO THE CITY OF GRAPEVINE LIBRARY; AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE Item 9. Resolution, Purchase Backhoe/Loader Public Works Director recommended approval of a resolution authorizing the purchase of a John Deere Model 310G Backhoe/Loader from RDO Equipment Company through an 4 11/02/04 existing interlocal agreement with the Houston/Galveston Area Council in an amount not to exceed $21,761.50. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2004-47 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO PURCHASE ONE BACKHOE TRACTOR THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT WITH THE HOUSTON/ GALVESTON AREA COUNCIL AND PROVIDING AN EFFECTIVE DATE Item 10. Resolution, Purchase Dump Truck Public Works Director recommended approval of a resolution authorizing the purchase of a 2005 Sterling L7500 dump truck from Houston Freightliner, Inc. through an existing Interlocal agreement with the Houston/Galveston Area Council in an amount not to exceed $60,170.00. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2004-48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO PURCHASE A DUMP TRUCK THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT WITH THE HOUSTON/GALVESTON AREA COUNCIL AND PROVIDING AN EFFECTIVE DATE Item 11. Annual Contract Renewal, Park Equipment Parks & Recreation Director recommended approval of the renewal of a contract for Various Park Equipment to Southwest Parks and Playground and Doty and Sons. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: 5 11/02/04 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 12. Award Bid 203-2004 Fire Health and Safety Equipment Annual Contract Fire Chief recommended approval of the award of Bid 203-2004 Fire Health and Safety Equipment Annual Contract to Municipal Emergency Services dba Four Alarm Fire, Inc. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 13. Award Contract, Purchase Utility Cart Vehicles Public Works Director recommended approval of the award of a contract to Grapevine Kawasaki for the purchase of three utility cart vehicles in the amount of $15,891.00. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed pow Nays: None Item 14. Award Contract, Purchase Fitness Equipment Parks & Recreation Director recommended approval of the award of a contract for the purchase of fitness equipment for the Community Activities Center in the amount of $24,835.00. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 15. Consideration of Minutes City Secretary recommended approval of the minutes of the October 19, 2004 City Council meetings as published. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: pow 6 11/02/04 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 7:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this thel6th day of November, 2004. APPROVED: 4 °‘``'` William D. Tate Mayor ATTEST: Lin Huff '14-fg City Secretary 7