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HomeMy WebLinkAbout2005-04-05 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, APRIL 5, 2005 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:45 P.M. CALL TO ORDER 1. Discuss proposal to create Section 41 "PD" Planned Development Overlay. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this theist day of April, 2005 at 5:00 p.m. Linda uff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 5th day of April, 2005 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. DISCUSS PROPOSED SECTION 41 "PD" PLANNED DEVELOPMENT OVERLAY Development Services Director H. T. Hardy reviewed the proposal to amend Appendix D by the creation of a new Section 41 "PD" Planned Development Overlay that will be utilized in conjunction with the underlying zoning on a subject tract or in combination with a zone change request. There was no formal action taken by the City Council. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:20 p.m. The motion prevailed by the following vote: ,. Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 04/05/05 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of April, 2005. APPROVED: William D. Tate Mayor ATTEST: i J Lin a Huff 7/1-4Oef City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, APRIL 5, 2005 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Real property relative to parkland in south Grapevine pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real property and conference with employees under Sections 551.072 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 1st day of April, 2005 at 5:00 p.m. , Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 5th day of April, 2005 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:20 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) real property relative to parkland in south Grapevine pursuant to Section 551.072, Texas Government Code, and (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to the closed session under Sections 551.072 and 551.087, Texas Government Code. 04/05/05 NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 815 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of April, 2005. APPROVED: 410j44'" William D. Tate Mayor ATTEST: "Aar; A Linda Huff /V City Secretary era , 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, APRIL 5, 2005 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Clydene Johnson CITIZEN COMMENTS PRESENTATION 1. Mayor Tate to present a proclamation declaring April 10-16, 2005 as National Public Safety Telecommunicators Week in Grapevine. 2. Presentation of the 2005 Texas Recreation & Park Association "Innovations in Park Development Award" to the City of Grapevine and Whiz-Q Stone for the development of the two new ponds at the Botanical Gardens. NEW BUSINESS 3. Consider a resolution directing publication of a Notice of Intention to issue Certificates of Obligation and take any necessary action. 4. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-63 No Parking Zones, Restricted Parking Zones on Church Street and take any necessary action. 5. Consider a resolution authorizing the purchase of a check and image payment processing software system and take any necessary action. 6. Consider a resolution declaring certain City property as surplus and/or salvage and authorize the sale of the property through public auction and take any necessary action. 7. Consider authorizing the purchase of graphic sign equipment for the Traffic Division and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider approval of the annual contract for Janitorial Services at Various Parks & Recreation Facilities to Mary Lou Gilmore. Parks & Recreation Director recommends approval. 9. Consider approval of a change order to Classic Chevrolet for a replacement vehicle for Animal Control. Public Works Director recommends approval. 10. Consider award of annual contracts for Water and Wastewater Chemicals to the lowest and best bidders meeting specifications: DPC Industries; Altivia Corporation; Pencco, Inc.; F.S.T.I.; Harcross Chemicals; Fort Bend Services and Brenntag Southwest. Public Works Director recommends approval. 11. Consider award of the annual contract for Swimming Pool Chemical Services to Ecolab Center, Inc. Parks & Recreation Director recommends approval. 12. Consider the minutes of the March 15, 2005 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 1st day of April, 2005 at 5:00 p.m. Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of April, 2005 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:45 p.m. INVOCATION Council Member Johnson delivered the Invocation. ITEM 1. PROCLAMATION, NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEK Mayor Tate presented a proclamation declaring April 10-16, 2005 as National Public Safety Telecommunicators Week. Ms. Elaine Traugott accepted the proclamation on behalf of Grapevine's telecommunicators: Lori Colburn, Patsy Hufford, Sandie Ferris, Lisa Hollowell, Shannon Moloney, Cassi Krebow, Joy Winters and Candace Boyd. ITEM 2. PRESENTATION, 2005 TEXAS RECREATION & PARK ASSOCIATION "INOVATIONS IN PARK DEVELOPMENT" AWARD Mr. Rich Herold, Parks & Recreation Director of Grand Prairie, presented the City of Grapevine and Mr. and Mrs. Jim Whisenand, owners of Whiz-Q Stone, with the 2005 Texas Recreation & Park Association "Innovations in Park Development Award" for the development of the two ponds at the Botanical Gardens. 04/05/05 ITEM 3. RESOLUTION, NOTICE OF INTENTION, CERTIFICATES OF OBLIGATION Administrative Services Director Bill Gaither recommended approval of a resolution directing publication of a Notice of Intention to issue Certificates of Obligation in the amount of$3,225,000.00. Funding from the sale of the Certificates will be used to acquire vehicles and equipment ($2,725,000.00) as authorized in the FY2005 Budget and to implement the Citywide "Way Finding Program" ($500,000.00) as authorized by the City Council. The notices will be published on April 11 and 18, with sale of the certificates on May 3, 2005. Motion by Council Member Freed, seconded by Council Member Johnson, to adopt the resolution as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2005-16 A RESOLUTION RELATING TO THE GIVING OF NOTICE OF INTENTION TO ISSUE CITY OF GRAPEVINE, TEXAS COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2005 AND PROVIDING AN EFFECTIVE DATE ITEM 4. ORDINANCE, AMEND CHAPTER 23 TRAFFIC, NO PARKING Public Works Director Matt Singleton recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-63 No Parking Zones, Restricted Parking Zones by adding no parking on the east side of Church Street from Wall Street to Hudgins Street and no parking on the west side of Church Street from Wall Street to 110 feet south of Worth Court and from Hudgins Street to 330 feet south of Worth Court. Discussion ensued relative to the proposed hours for the no parking and the impact the no parking would have on residences on Church Street. Council questioned the amount of traffic on Church Street after business hours. City Manager Nelson stated the item would be tabled until a traffic study could be completed. There was no action taken by the City Council. ITEM 5. RESOLUTION, SOFTWARE SYSTEM FOR CHECK AND IMAGE PAYMENT PROCESSING Administrative Services Director Gaither recommended approval of a resolution authorizing the purchase of a check and image payment processing software system and monthly service for accounts receivable conversion processing from Remit Plus Software Inc./Audio Tel Corporation in the amount of $20,952.00. 2 04/05/05 Motion by Council Member Johnson, seconded by Council Member Wilbanks, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2005-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO PURCHASE THROUGH THE STATE OF TEXAS CATALOG INFORMATION SYSTEMS VENDOR (CISV) PROGRAM A SOFTWARE MANAGEMENT SYSTEM THAT PROVIDES CHECK AND IMAGE PAYMENT PROCESSING AND PROVIDING AN EFFECTIVE DATE ITEM 6. RESOLUTION, DECLARE SURPLUS PROPERTY, AUTHORIZE SALE Administrative Services Director Gaither recommended approval of a resolution declaring certain City property as surplus and/or salvage and authorizing the sale of the property through public auction. Mr. Gaither advised there are several vehicles, equipment and/or other property deemed surplus due to budget fleet replacements, equipment age or condition and other surplus property no longer needed for City use. Motion by Council Member Freed, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2005-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE AND PROVIDING FOR THE AUTHORIZATION TO DISPOSE OF SAID PROPERTY AT AUCTION AND PROVIDING AN EFFECTIVE DATE ITEM 7. AUTHORIZE PURCHASE OF SIGN EQUIPMENT, TRAFFIC DIVISION Public Works Director Matt Singleton recommended approval for the purchase of graphic sign equipment for the Traffic Division from SignWarehouse.com in the total amount of $24,790.00. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: 3 04/05/05 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 8. Janitorial Services at Various Parks & Recreation Facilities Annual Contract Parks & Recreation Director recommended approval of the annual contract for Janitorial Services at Various Parks & Recreation Facilities to Mary Lou Gilmore. Motion by Council Member Freed, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 9. Change Order, Classic Chevrolet, Replacement Vehicle Public Works Director recommended approval of a change order to Classic Chevrolet in the amount of$27,509.38 for a replacement vehicle for Animal Control. Motion by Council Member Freed, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 10. Water and Wastewater Chemicals Annual Contracts Public Works Director recommended approval of the award of annual contracts for Water and Wastewater Chemicals to the lowest and best bidders meeting specifications: DPC Industries; Altivia Corporation; Pencco, Inc.; F.S.T.I.; Harcross Chemicals; Fort Bend Services and Brenntag Southwest. Motion by Council Member Freed, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 11. Swimming Pool Chemical Services Annual Contract 4 04/05/05 Parks & Recreation Director recommended approval of the award of the annual contract for Swimming Pool Chemical Services to Ecolab Center, Inc. Motion by Council Member Freed, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 12. Consideration of Minutes City Secretary recommended approval of the minutes of the March 15, 2005 City Council meetings as published. Motion by Council Member Freed, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:15 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of April, 2005. APPROVED: 47:4""'t William D. Tate Mayor ATTEST: Linda Huff 5ltee 44 4 City Secretary 5