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HomeMy WebLinkAbout2019-10-15 Joint MeetingCITY OF GRAPEVINE, TEXAS A VINE REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION T E ,X A s TUESDAY, OCTOBER 15, 2019 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:15 p.m. Dinner— City Council Conference Room 6:45 p.m. Call to Order of City Council Meeting — City Council Chambers 6:45 p.m. Executive Session — City Council Conference Room 7:30 p.m. Joint Regular Meeting — City Council Chambers CALL TO ORDER: 6:45 p.m. — City Council Chambers EXECUTIVE SESSION: 1 . City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551 .072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. — City Council Chambers 2.Invocation and Pledge of Allegiance: Commissioner Beth Tiggelaar JOINT PUBLIC HEARINGS 3.Historic Landmark District HL19-01 (619 South Church Street) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by the City of Grapevine requesting a designation as a historic landmark sub-district. The subject property is currently zoned "R-7.5" Single Family District. 4. Zoning Change Application Z19-04, Conditional Use Permit CU19-28, Planned Development Overlay PD19-01 (Jefferson Shady Brook) and Preliminary Plat of Lot 1 , Block 1 , Jefferson Shady Brook — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by JPI Real Estate Acquisition requesting to rezone approximately 15 acres from "R-MH" Manufactured Home District and "R-MF-2" Multifamily District to "R-MF" Multifamily District for the development of a multifamily complex; a conditional use permit to exceed density, reduce the front yard setback, increase height, and reduce parking; and a planned development overlay to deviate from, but not limited to, reducing the side yard setback, increasing the overall percentage of units between 600-750 square feet, increasing maximum building length, and reducing building separation. The subject property is located at 427 and 431 North Scribner Street. 5. Conditional Use Permit CU19-30 (Crush It Sports)—City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Masterplan requesting a conditional use permit to amend the previously approved site plan of CU94-22 (Ordinance No. 1994-80) for a planned commercial center allowing the possession, storage, retail sale and on-premise consumption of alcoholic beverages (beer, wine and mixed beverages), specifically to revise the building elevations, allow outdoor speakers, outside dining, golf simulators and a forty-foot pole sign in conjunction with a restaurant. The subject property is located at 401 West State Highway 114 and is currently zoned "CC" Community Commercial District. Planning and Zoning Commission to recess to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 6. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking any action during Citizen Comments. NEW BUSINESS 7. Consider Resolution No. 2019-030 authorizing the Local Project Advance Funding Agreement with Texas Department of Transportation to establish funding participation levels for State Highway 26 Green Ribbon Project- Phase VI and take any necessary action. 8. Consider the award of a Landscape Architecture contract for landscape plan and construction documents for the State Highway 26 Green Ribbon Project - Phase City Council October 15, 2019 Page 2 VI to Schrickel Rollins and Associates (dba Schrickel Rollins I Parkhill, Smith & Cooper), Ordinance No. 2019-063 appropriating and transferring funds, and take any necessary action. 9. Consider a contract for a Guaranteed Maximum Price with Byrne Construction Services for the construction of Fire Stations 2 and 3, Ordinance No. 2019-064 appropriating funds, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 10. Consider the purchase and installation of LED Christmas lights on South Main Street between Dallas Road and State Highway 114 from IlluminArt Inc. Convention and Visitors Bureau Director and Parks and Recreation Director recommend approval. 11 . Consider the purchase of fiberglass Christmas decorations from Arnett Marketing, LLC. Convention and Visitors Bureau Director and Parks and Recreation Director recommend approval. 12. Consider the renewal of an annual contract for enterprise sourcing services with Ion Wave Technologies, Inc. Chief Financial Officer recommends approval. 13. Consider the renewal of annual contracts for post-65 retiree health insurance with Aetna Inc. and Group Administrative Concepts. Chief Financial Officer recommends approval. 14. Consider Ordinance No. 2019-065 appropriating and transferring funds to Public Agencies Retirement Services (PARS) for the purpose of funding retiree healthcare through the City's Other Post-Employment Benefits Trust. Chief Financial Officer recommends approval. 15. Consider the renewal of annual contracts for railroad liability and physical damage insurance coverage with Westchester Insurance Company and RLI Insurance Company. Chief Financial Officer recommends approval. 16. Consider renewal of an Interlocal Agreement for the Metroport Teen Court program with the Cities of Colleyville, Southlake and Keller. Chief Financial Officer recommends approval. City Council October 15, 2019 Page 3 17. Consider the renewal of an annual Enterprise License Agreement for Geographic Information Systems software with Esri, Inc. Chief Technology Officer recommends approval. 18. Consider the purchase and installation of playground equipment for Parkwood Park from Playground Solutions of Texas, Inc. Parks and Recreation Director recommends approval. 19. Consider Ordinance No. 2019-046 amending the Grapevine Code of Ordinances Chapter 23 Traffic, Article V Parking, prohibiting stopping, standing, and parking restrictions on the south side of East Worth Street from Austin Street to Ruth Street. Public Works Director recommends approval. This item was tabled from the August 2, 2019 City Council Meeting. 20. Consider Amendment No. 1 to the contract for engineering services for the Wastewater Treatment Plant Ultraviolet Light Disinfection Improvement Project with Parkhill, Smith & Cooper, Inc. and Ordinance No. 2019-066 appropriating and transferring funds. Public Works Director recommends approval. 21 . Consider Resolution No. 2019-031 authorizing the Local Project Advance Funding Agreement with the Texas Department of Transportation to establish funding participation levels for the Highway Safety Improvement Program. Public Works Director recommends approval. 22. Consider the award of an informal request for quote for a pump replacement valve from Legacy Contracting. Public Works Director recommends approval. 23. Consider the minutes of the October 1 , 2019 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551 .001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING AND ZONING COMMISSION RECOMMENDATIONS 24. Historic Landmark District HL19-01 (619 South Church Street) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2019-067, if applicable, and take any necessary action. 25. Zoning Change Application Z19-04 (Jefferson Shady Brook) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2019-068, if applicable, and take any necessary action. City Council October 15, 2019 Page 4 26. Conditional Use Permit CU19-28 (Jefferson Shady Brook) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2019-069, if applicable, and take any necessary action. 27. Planned Development Overlay PD19-01 (Jefferson Shady Brook) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2019-070, if applicable, and take any necessary action. 28. Preliminary Plat of Lot 1, Block 1 , Jefferson Shady Brook — Consider the recommendation of the Planning and Zoning Commission and take any necessary action. 29. Conditional Use Permit CU19-30 (Crush It Sports)—Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2019-071, if applicable, and take any necessary action. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551 , I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on October 11 , 2019 by 5:00 p.m. GRAD E Ur im Tara Brooks, TRMC, CRM =` i a CitySecretary Y `. r* If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council October 15, 2019 Page 5 CITY OF GRAPEVINE, TEXAS A VINE REGULAR PLANNING AND ZONING COMMISSION MEETING TUESDAY, OCTOBER 15, 2019 T E X A S GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 7:00 p.m. Briefing Session - Planning and Zoning Commission Conference Room 7:30 p.m. Joint Meeting with City Council - City Council Chambers 7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room BRIEFING SESSION 1 .Planning and Zoning Commission to conduct a briefing session to discuss all items scheduled on tonight's agenda. No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers 2.Invocation and Pledge of Allegiance: Commissioner Beth Tiggelaar JOINT PUBLIC HEARINGS 3.Historic Landmark District HL19-01 (619 South Church Street) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by the City of Grapevine requesting a designation as a historic landmark sub-district. The subject property is currently zoned "R-7.5" Single Family District. 4. Zoning Change Application Z19-04, Conditional Use Permit CU19-28, Planned Development Overlay PD19-01 (Jefferson Shady Brook) and Preliminary Plat of Lot 1 , Block 1 , Jefferson Shady Brook — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by JPI Real Estate Acquisition requesting to rezone approximately 15 acres from "R-MH" Manufactured Home District and "R-MF-2" Multifamily District to "R-MF" Multifamily District for the development of a multifamily complex; a conditional use permit to exceed density, reduce the front yard setback, increase height, and reduce parking; and a planned development overlay to deviate from, but not limited to, reducing the side yard setback, increasing the overall percentage of units between 600-750 square feet, increasing maximum building length, and reducing building separation. The subject property is located at 427 and 431 North Scribner Street. 5. Conditional Use Permit CU19-30 (Crush It Sports)—City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Masterplan requesting a conditional use permit to amend the previously approved site plan of CU94-22 (Ordinance No. 1994-80) for a planned commercial center allowing the possession, storage, retail sale and on-premise consumption of alcoholic beverages (beer, wine and mixed beverages), specifically to revise the building elevations, allow outdoor speakers, outside dining, golf simulators and a forty-foot pole sign in conjunction with a restaurant. The subject property is located at 401 West State Highway 114 and is currently zoned "CC" Community Commercial District. Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. REGULAR SESSION: 7:30 p.m. (Immediately following Joint Public Hearings) — Planning and Zoning Commission Conference Room NEW BUSINESS 6.Historic Landmark District HL19-01 (619 South Church Street) — Consider the application and make a recommendation to City Council. 7. Zoning Change Application Z19-04 (Jefferson Shady Brook) — Consider the application and make a recommendation to City Council. 8. Conditional Use Permit CU19-28 (Jefferson Shady Brook) — Consider the application and make a recommendation to City Council. 9.Planned Development Overlay PD19-01 (Jefferson Shady Brook) — Consider the application and make a recommendation to City Council. 10. Preliminary Plat of Lot 1, Block 1 , Jefferson Shady Brook — Consider the application and make a recommendation to City Council. 11 . Conditional Use Permit CU19-30 (Crush It Sports) — Consider the application and make a recommendation to City Council. 12. Consider the minutes of the September 17, 2019 Regular Planning and Zoning Commission meeting. NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT Planning and Zoning Commission October 15, 2019 Page 2 In accordance with the Open Meetings Law, Texas Government Code, Chapter 551 , I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on October 11 , 2019 by 5:00 p.m. GRApF Al Tara Brooks, TRMC, CRMJb City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. Planning and Zoning Commission October 15, 2019 Page 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 15th day of October, 2019 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Chris Coy Duff O'Dell Paul Slechta Leon Leal Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver BJ Wilson Monica Hotelling Jim Fechter Beth Tiggelaar Gary Martin Dennis Luers Traci Hutton David Hallberg Chairman Vice Chairman Member Member Member Member Member Alternate Member Alternate Member constituting a quorum, and the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs John F. Boyle, Jr. Matthew C.G.Boyle Shawna Barnes Call to Order City Manager Assistant City Manager City Attorney Assistant City Attorney Assistant City Secretary Mayor Tate called the meeting to order at 6:45 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:52 p.m. The closed session ended at 7:29 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow requested approval of a Contract of Sale with Southland Holdings LLC and authorizing the City Manager to execute same and all associated documents and to take all other necessary action. Motion was made to approve a Contract of Sale with Southland Holdings LLC and authorize the City Manager to execute same and all associated documents and to take all other necessary action. Motion: Slechta Section: Coy Ayes: Freed, Coy, O'Dell, Slechta and Leal Nays: Tate, Rogers Approved: 5-2 REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:36 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance Commissioner Beth Tiggelaar delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Historic Landmark District HL19-01 (619 South Church Street) Mayor Tate abstained from this item and filed an Affidavit of Conflict of Interest with the City Secretary. Mayor Tate left the Council Chambers. Mayor Pro Tem Freed declared the Public Hearing open. City Council Meeting October 15, 2019 Page 2 Development Services Assistant Director Ron Stombaugh reported the City of Grapevine was requesting a designation for 619 South Church Street as a historic landmark sub- district. The subject property is currently zoned "R-7.5" Single Family District. Development Services Assistant Director Stombaugh answered questions from Council. Motion was made to close the public hearing. Motion: Hotelling Second: Wilson Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Martin, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Slechta Second: Rogers Ayes: Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Abstains: Tate Approved: 6-0-1 Item 4. Zoning Change Application Z19-04, Conditional Use Permit CU19-28, Planned Development Overlay PD1 9-01 (Jefferson Shady Brook) and Preliminary Plat of Lot 1, Block 1, Jefferson Shady Brook Mayor Tate abstained from this item and filed an Affidavit of Conflict of Interest with the City Secretary. Mayor Tate was not in the Counci Chambers during this portion of the meeting. Mayor Pro Tem Freed declared the Public Hearing open. Development Services Assistant Director Stombaugh reported the applicant was requesting to rezone approximately 15 acres from "R -MH" Manufactured Home District and "R -MF -2" Multifamily District to "R -MF" Multifamily District for the development of a multifamily complex; a conditional use permit to exceed density, reduce the front yard setback, increase height, and reduce parking; and a planned development overlay to deviate from, but not be limited to, reducing the side yard setback, increasing the overall percentage of units between 600-750 square feet, increasing maximum building length, and reducing building separation. The subject property is located at 427 and 431 North Scribner Street. Applicant Miller Sylvan presented this item and answered questions from the Commission and Council. Development Services Assistant Director Stombaugh answered questions from the Commission and Council. Patricia Noell, 448 Caviness Drive, Grapevine spoke in opposition of this request. City Council Meeting October 15, 2019 Page 3 Mohamed Kazemi, 452 Caviness Drive, Grapevine spoke in opposition of this request. Adam and Rebecca Chisholm, 305 North Lucas Drive, Grapevine spoke in opposition of this request. Amador Bahena, 431 North Scribner, Grapevine spoke in opposition of this request. Asuncion Padilla, 431 North Scribner, Grapevine spoke in opposition of this request. Cecile Kazemi, 452 Caviness Drive, Grapevine spoke in opposition of this request. Gary Huddleston, 3213 Wilbarger Trail, Grapevine spoke in support of this request. Huey Thomas, 26 Meadowbrook Lane, Grapevine spoke in opposition of this request. Mary Helen Janavaris, 708 Red Bud Lane, Grapevine spoke in support of this request. Sal Capaldo, 463 Caviness Drive, Grapevine spoke in opposition of this request. Sandra Cavanaugh, 3574 Mercury Drive, Grapevine spoke in opposition of this request. Jim Robertson, 938 Meadowbrook Drive, Grapevine spoke in support of this request. Todd Parrish, 917 Meadowbrook Drive, Grapevine spoke in opposition of this request. Tracey Dierolf, 1715 Silverside, Grapevine spoke in opposition of this request. Tim Yatlw, 920 Ravenswood Drive, Grapevine spoke in opposition of this request. David Morgan, 1209 Knollcrest Court, Grapevine spoke in opposition of this request. Kosse Maykus, 421 Smith Street, Grapevine spoke in opposition of this request. Nickolus Job, 1061 Lavon Drive, Grapevine spoke in opposition of this request. There was 32 letters of support and seven letters of opposition provided to the Commission and Council. Motion was made to close the public hearing. Motion: Luers Second: Wilson Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Martin, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy City Council Meeting October 15, 2019 Page 4 Second: Slechta Ayes: Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Abstains: Tate Approved: 6-0-1 Mayor Tate returned to the Council Chambers. Item 5. Conditional Use Permit CU19-30 (Crush It Sports) Mayor Tate declared the Public Hearing open. Development Services Assistant Director Stombaugh reported the applicant was requesting a conditional use permit to amend the previously approved Ordinance No. 1994-80 for a planned commercial center allowing the possession, storage, retail sale and on -premise consumption of alcoholic beverages (beer, wine and mixed beverages), specifically to revise the building elevations, allow outdoor speakers, outside dining, golf simulators and a forty -foot pole sign in conjunction with a restaurant. The subject property is located at 401 West State Highway 114 and is currently zoned "CC" Community Commercial District. Applicants Karl Crawley and Michael Speeks presented this item and answered questions from the Commission and Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Martin Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Martin, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Mayor Pro Tem Freed announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council took a recess at 9:37 p.m. and resumed session at 9:45 p.m. in the Council Chambers to consider published business. Item 6. Citizen Comments There was no one wishing to speak during citizen comments. City Council Meeting October 15, 2019 Page 5 NEW BUSINESS Item 7. Consider Resolution No. 2019-030 authorizing the Local Project Advance Funding Agreement with Texas Department of Transportation to establish funding participation levels for State Highway 26 Green Ribbon Project - Phase VI and take any necessary action. Parks and Recreation Director Kevin Mitchell presented items 7 and 8 simultaneously and answered questions from Council. The State Highway 26 Green Ribbon Project will enhance the Entertainment District stretching from the Gaylord Texan and Great Wolf Lodge to Grapevine Mills Mall. Motion was made to approve Resolution No. 2019-030 authorizing the Local Project Advance Funding Agreement with Texas Department of Transportation to establish funding participation levels for State Highway 26 Green Ribbon Project — Phase VI. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2019-030 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING A LOCAL TRANSPORTATION PROJECT ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION ADDRESSING FUNDING PARTICIPATION LEVEL AND PROJECT SCOPE FOR THE LANDSCAPE IMPROVEMENTS FOR THE STATE HIGHWAY 26 GREEN RIBBON PROJECT - PHASE VI, AND PROVIDING AN EFFECTIVE DATE Item 8. Consider the award of a Landscape Architecture contract for landscape Dlan and construction documents for the State Highway 26 Green Ribbon Project - Phase VI to Schrickel Rollins and Associates (dba Schrickel Rollins I Parkhill, Smith & Cooper), Ordinance No. 2019-063 aDDropriatina and transferrina funds. and take anv necessary action Parks and Recreation Director Mitchell presented this item in conjunction with item 7 and answered questions from Council. Motion was made to award a Landscape Architecture contract for landscaping plan and construction documents for the State Highway 26 Green Ribbon Project — Phase VI to Schrickel Rollins and Associates and Ordinance No. 2019-063 appropriating funds. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal City Council Meeting October 15, 2019 Page 6 Nays: None Approved: 7-0 ORDINANCE NO. 2019-063 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING $94,700 FROM THE QUALITY OF LIFE FUND AND TRANSFERING FUNDS TO THE GRANT FUND FOR LANDSCAPE ARCHITECTURE SERVICES FOR THE STATE HIGHWAY 26 GREEN RIBBON PROJECT - PHASE VI; AND PROVIDING AN EFFECTIVE DATE Item 9. Consider a contract for a Guaranteed Maximum Price with Byrne Construction Services for the construction of Fire Stations 2 and 3, Ordinance No. 2019-064 appropriating funds, and take any necessary action. Fire Chief Darrell Brown presented this item and answered questions from the Council. The construction contract for a Guaranteed Maximum Price with Byrne Construction Services of Fire Stations 2 and 3 will total $16,000,000. The new construction will provide up to date facilities for both stations. Motion was made to approve a contract for a Guaranteed Maximum Price with Byrne Construction Services for the construction of Fire Station 2 and 3, and Ordinance No. 2019-064 appropriating funds. Motion: Freed Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2019-064 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $16,000,000 IN THE CAPITAL PROJECT FUND 177 FOR THE PURPOSE OF DESIGNING, CONSTRUCTING, IMPROVING, RENOVATING, EXPANDING, EQUIPPING AND FURNISHING NEW FIRE STATION NO. 2 AND NEW FIRE STATION NO. 3 AND THE ACQUISITION OF LAND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may City Council Meeting October 15, 2019 Page 7 request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Council Member O'Dell requested Item 19 be removed from the consent agenda. Council considered this item following consideration of the remaining consent agenda items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 10. Consider the purchase and installation of LED Christmas lights on South Main Street between Dallas Road and State Highway 114 from IlluminArt Inc. Convention and Visitors Bureau Director P.W. McCallum and Parks and Recreation Director Mitchell recommended approval of the purchase and installation of lights on the trees along South Main Street between Dallas Road and State Highway 114 for an amount not to exceed $28,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider the purchase of fiberglass Christmas decorations from Arnett Marketing, LLC. Convention and Visitors Bureau Director McCallum and Parks and Recreation Director Mitchell recommended approval of the purchase of large fiberglass ornaments, in an amount not to exceed $36,792, to decorate the State Highway 26 corridor from Grapevine Mills Mall to Texan Trail. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 12. Consider the renewal of an annual contract for enterprise sourcing services with Ion Wave Technoloaies. Inc. Chief Financial Officer Greg Jordan recommended approval of the renewal of the annual contract with Ion Wave Technologies to provide support for contract management software in an amount not to exceed $21,700. Motion was made to approve the consent agenda as presented. Motion: Coy City Council Meeting October 15, 2019 Page 8 Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider the renewal of annual contracts for post -65 retiree health insurance with Aetna Inc. and Group Administrative Concepts. Chief Financial Officer Jordan recommended approval of renewal of annual contracts for post -65 retiree health insurance in an estimated amount of $670,000. Aetna will provide the option of a Medicare Advantage PPO (Part C) and Medicare Rx Plan (Part D). Group Administrative Concepts will provide coverage options for Medicare Supplement (Part F) and Medicare Rx Plan (Part D.) Motion was made to approve the consent agenda as presented. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 14. Consider Ordinance No. 2019-065 appropriating and transferring funds to Public Agencies Retirement Services (PARS) for the purpose of funding retiree healthcare through the City's Other Post -Employment Benefits Trust. Chief Financial Officer Jordan recommended approval of the appropriation and transfer of funds to the Public Agencies Retirement Services to pay for retiree's healthcare costs. This transfer will fund the Other Post -Employment Benefits Trust in the amount of $500,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2019-065 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING $500,000.00 FROM THE FUND BALANCE ASSIGNED IN THE GENERAL FUND FOR THE PURPOSE OF FUNDING THE OPEB TRUST; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council Meeting October 15, 2019 Page 9 Item 15. Consider the renewal of annual contracts for railroad liability and physical damage insurance coverage with Westchester Insurance Company and RLI Insurance Company. Chief Financial Officer Jordan recommended approval of the annual contracts for railroad liability and physical damage in an estimated annual amount of $156,000. Westchester Insurance will provide coverage for liability per the contract with DART. RLI will provide coverage for the train cars. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider renewal of an Interlocal Agreement for the Metroport Teen Court program with the Cities of Colleyville, Southlake and Keller. Chief Financial Officer Jordan recommended approval of the agreement for the Metroport Teen Court program. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 17. Consider the renewal of an annual Enterprise License Agreement for Geographic Information Systems software with Esri, Inc. Chief Technology Officer Tessa Allberg recommended approval of the renewal of the agreement to support the software modules that operate the City's Enterprise Geographic Information System in an amount not to exceed $50,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 18. Consider the purchase and installation of playground equipment for Parkwood Park from Playground Solutions of Texas, Inc. Parks and Recreation Director Mitchell recommended approval of the purchase and installation of playground equipment in an amount not to exceed $49,667. City Council Meeting October 15, 2019 Page 10 Motion was made to approve the consent agenda as presented. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 20. Consider Amendment No. 1 to the contract for engineering services for the Wastewater Treatment Plant Ultraviolet Light Disinfection Improvement Project with Parkhill, Smith & Cooper, Inc. and Ordinance No. 2019-066 appropriating and transferring funds. Public Works Director Bryan Beck recommended approval of contract for engineering services related to the design, selection, and replacement of the wastewater treatment plant ultraviolet light disinfection system, as well as structural repairs to the existing plant. $22,500 will be appropriated to the Utility Enterprise Capital Fund. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2019-066 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF AN ESTIMATED AMOUNT OF $22,550 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 21. Consider Resolution No. 2019-031 authorizing the Local Project Advance Funding Agreement with the Texas Department of Transportation (TxDOT) to establish funding participation levels for the Highway Safety Improvement Program. Public Works Director Beck recommended approval of the Local Project Advanced Funding Agreement for projects to eliminate or reduce the number of fatalities and series injuries on public roads. The improvements include adding vehicle detection at intersections along State Highway 26, Northwest Highway and Glade Road at Euless Grapevine. TxDOT also recommended full signal replacements at the intersections of State Highway 121/William D. Tate and Mustang Drive. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Slechta City Council Meeting October 15, 2019 Page 11 Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2019-031 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING A LOCAL TRANSPORTATION PROJECT ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION ADDRESSING FUNDING PARTICIPATION LEVEL AND PROJECT SCOPE FOR TRAFFIC SIGNAL UPGRADES AND VEHICLE DETECTION OF STATE HIGHWAY 26, NORTHWEST HIGHWAY, GLADE AVENUE AT EULESS GRAPEVINE AND STATE HIGHWAY 121 / MUSTANG DRIVE AT WILLIAM D. TATE AVENUE IN THE CITY OF GRAPEVINE AND PROVIDING AN EFFECTIVE DATE Item 22. Consider the award of an informal request for quote for a pump replacement valve from Legacy Contracting. Public Works Director Beck recommended approval of the award of the informal request for quote for a pump replacement in an amount not to exceed $28,281. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 23. Consider the minutes of the October 1, 2019 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 19. Consider Ordinance No. 2019-046 amending the Grapevine Code of Ordinances Chapter 23 Traffic, Article V Parking, prohibiting stopping, standing, and parking restrictions on the south side of East Worth Street from Austin Street to Ruth Street. City Council Meeting October 15, 2019 Page 12 Public Works Director Beck recommended approval of the ordinance to prohibit stopping, standing and parking on streets that are adjacent to Grapevine Faith Christian School, specifically on the south side of East Worth Street from Austin Street to Ruth Street, from 7:45 am to 4:15 pm on school days. Public Works Director Beck answered questions from Council. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2019-046 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, ARTICLE V PARKING, SECTION 23-63 NO PARKING ZONES; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00); PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 24. Historic Landmark District HL19-01 (619 South Church Street) Chairman Oliver reported the Planning and Zoning Commission approved the historic landmark district request with a vote of 7-0. Motion was made to approve Historic Landmark District HL19-01 (619 South Church Street) and Ordinance No. 2019-067. Motion: Slechta Second: Coy Ayes: Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Abstains: Tate Approved: 6-0-1 ORDINANCE NO. 2019-067 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; DESIGNATING A HISTORIC LANDMARK SUBDISTICT HL19-01 DESIGNATING THE City Council Meeting October 15, 2019 Page 13 AREA OF 619 SOUTH CHURCH STREET AND PLATTED AS LOT 3C AND 6A, BLOCK 14, CITY OF GRAPEVINE, ABSTRACT 422, WILLIAM DOOLEY SURVEY AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "R-7.5" SINGLE FAMILY DISTRICT REGULATIONS; PROVIDING FOR THE ADOPTION OF THE RUBY TILLERY MOORE HOUSE HISTORIC DISTRICT PRESERVATION CRITERIA; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 25. Zoning Change Application Z19-04 (Jefferson Shady Brook) Chairman Oliver reported the Planning and Zoning Commission denied the zoning change application with a vote of 7-0. Motion was made to accept the recommendation of the Planning and Zoning Commission to deny Zoning Change Application Z19-04 (Jefferson Shady Brook) and Ordinance No. 2019-068. Motion: Coy Second: Slechta Ayes: Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Abstains: Tate Approved: 6-0-1 Item 26. Conditional Use Permit CU19-28 (Jefferson Shady Brook) Chairman Oliver reported the Planning and Zoning Commission denied the conditional use permit with a vote of 7-0. Motion was made to accept the recommendation of the Planning and Zoning Commission to deny Conditional Use Permit CU19-28 (Jefferson Shady Brook) and Ordinance No. 2019-069. Motion: Coy Second: Rogers Ayes: Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Abstains: Tate Approved: 6-0-1 City Council Meeting October 15, 2019 Page 14 Item 27. Planned Development Overlav PD19-01 (Jefferson Shadv Brook Chairman Oliver reported the Planning and Zoning Commission denied the conditional use permit with a vote of 7-0. Motion was made to accept the recommendation of the Planning and Zoning Commission to deny Planned Development Overlay PD19-01 (Jefferson Shady Brook) and Ordinance No. 2019-070. Motion: Rogers Second: Slechta Ayes: Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Abstains: Tate Approved: 6-0-1 Item 28. Preliminary Plat of Lot 1, Block 1, Jefferson Shady Brook Chairman Oliver reported the Planning and Zoning Commission denied the preliminary plat with a vote of 7-0. Motion was made to accept the recommendation of the Planning and Zoning Commission to deny the Statement of Findings and the Preliminary Plat of Lot 1, Block 1, Jefferson Shady Brook. Motion: Coy Second: Rogers Ayes: Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Abstains: Tate Approved: 6-0-1 Item 29. Conditional Use Permit CU19-30 (Crush It Sports) Chairman Oliver reported the Planning and Zoning Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU19-30 (Crush It Sports) and Ordinance No. 2019-071. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2019-071 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU19-30 FOR LOT 1, BLOCK 6, METROPLACE 2ND INSTALLMENT (401 WEST STATE HIGHWAY 114) TO City Council Meeting October 15, 2019 Page 15 AMEND THE PREVIOUSLY APPROVED SITE PLAN CU94- 22 (ORDINANCE NO. 1994-80), AS AMENDED, FOR A PLANNED COMMERCIAL CENTER ALLOWING FOR THE POSSESSION, STORAGE, RETAIL SALE AND ON - PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE, AND MIXED BEVERAGES) SPECIFICALLY TO REVISE THE BUILDING ELEVATIONS, FLOOR PLAN, TO ALLOW OUTDOOR SPEAKERS, OUTSIDE DINING, GOLF SIMULATORS AND A 40 -FOOT POLE SIGN IN CONJUNCTION WITH A RESTAURANT IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Motion was made to adjourn the meeting at 10:02 p.m. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 5th day of November, 2019. ATTEST: �,7 ��L� � an Shawna Barnes Assistant City Secretary APPROVED: William D. Tate �O' Cy-ApELMayor Ur im UJ i is ra �r`� �. Co City Council Meeting October 15, 2019 Page 16