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HomeMy WebLinkAbout2004-01-06 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, JANUARY 6, 2004 AT 6:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:00 P.M. CALL TO ORDER 1. Presentation by Dan Kessler, Assistant Director of Transportation, North Central Texas Council of Governments, relative to growth projections and demographic projections for the metroplex. 2. Discuss proposed structure for arts and crafts, events and the Farmers Market at the Gazebo park area. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 2nd day of January, 2004 at 5:00 p.m. Lind Huff tite City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 6th day of January, 2004 at 6:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a.quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager Matthew Boyle Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:10 p.m. ITEM 1. PRESENTATION NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS, DEMOGRAPHIC PROJECTIONS Mr. Dan Kessler, Assistant Director of Transportation, North Central Texas Council of Governments, presented an overview of the Metropolitan Transportation Plan, Regional Rail Corridor Study and Ongoing Regional Transit Initiative and Transportation Funding Strategies. ITEM 2. PROPOSED STRUCTURE AT THE GAZEBO PARK AREA Convention & Visitors Bureau Director P. W. McCallum presented the architect's rendering of the proposed pavilion for arts and crafts, events and the Farmers Market to be located east of the Gazebo park area. Consensus of the Council was for Staff to proceed with a presentation to the Historic Preservation Commission. 01/06/04 NOW ADJOURNMENT Council Member Stewart, seconded by Mayor Pro Tern Ware, offered a motion to adjourn the workshop at 7:07 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of January, 2004. APPROVED: 4 :154°4 ` William D. Tate Mayor ATTEST: IOW 4431.AU Linda Huff I) City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, JANUARY 6, 2004 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 2nd day of January, 2004 at 5:00 p.m. aut....il. Lin• . Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 6th day of January, 2004 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager Matthew Boyle Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:08 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to the closed session under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. 01/06/04 ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:00 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of January, 2004. APPROVED: Arlitu" 6" William D. Tate Mayor ATTEST: diA4Af Linda Huff City Secretary IIPROW 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JANUARY 6, 2004 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member C. Shane Wilbanks CITIZEN COMMENTS NEW BUSINESS 1. Consider an agreement with Oncor Electric Delivery Company for street lighting on Dove Road between Park Boulevard and Kimball Road as part of the Dove Loop Construction Project and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 2. Consider a resolution authorizing the designation of the Tarrant County Juvenile Services as the recipient of funds allocated from the Juvenile Accountability Block Grant. Police Chief recommends approval. 3. Consider award of Bid 175-2004 Aggregate and Road Materials Annual Contract to the lowest and best bidders meeting specifications: Chemical Lime, Reynolds Asphalt, APAC-Texas and TXI Dallas as primary vendors and JLB Contracting as secondary vendor. Public Works Director recommends approval. 4. Consider a resolution declaring Checkpoint Systems, Inc. a sole source provider for the purchase of self-check equipment for the Library checkout system. Library Director recommends approval. 5. Consider a resolution establishing an annual contract with Ferrell Gas Company for propane through an existing interlocal agreement with the City of Fort Worth. Public Works Director recommends approval. 6. Consider the minutes of the December 16, 2003 City Council meetings. City Secretary recommends approval as published. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 2nd day of January, 2004 at 5:00 p.m. Lind Huff t.5( City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of January, 2004 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager Matthew Boyle Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:50 p.m. INVOCATION Council Member Wilbanks delivered the Invocation. ITEM 1A. CITIZENS COMMENTS, MR. JACK MAGMER Mr. Jack Magmer, 2619 Kimberly Drive, requested the City Council consider freezing the tax rate for senior citizens, as well as consider increasing the exemption from $60,000.00. ITEM 1. AGREEMENT, ONCOR ELECTRIC DELIVERY COMPANY, STREET LIGHTING, DOVE ROAD Director of Public Works Jerry Hodge requested approval of an agreement with Oncor Electric Delivery Company for street lighting on Dove Road between Park Boulevard and Kimball Road as part of Dove Loop Construction Project in the amount of$19,383.81 and authorization for Staff to execute said agreement. Motion by Council Member Johnson, seconded by Council Member Spencer to approve 01/06/04 as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Mr. Hodge gave a brief status report on the City's capital projects: North Main Street, Park Boulevard, Glade Road and Minters Chapel Road. CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 2. Resolution, Juvenile Accountability Incentive Block Grant Police Chief recommended approval of a resolution authorizing the designation of the Tarrant County Juvenile Services as the recipient of funds allocated from the Juvenile Accountability Incentive Block Grant. Motion by Council Member Freed, seconded by Mayor Pro Tem Ware, to approve as mow recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2004-01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS DESIGNATING TARRANT COUNTY JUVENILE SERVICES AS THE RECIPIENT OF FUNDS ALLOCATED FROM THE JUVENILE ACCOUNTABILITY BLOCK GRANT; APPOINTING A MEMBER TO THE TARRANT COUNTY/FORT WORTH JUVENILE CRIME ENFORCEMENT COALITION AND PROVIDING AN EFFECTIVE DATE Item 3. Award Bid 175-2004 Aggregate and Road Materials Annual Contract Public Works Director recommended award of Bid 175-2004 Aggregate and Road Materials Annual Contract to the lowest and best bidders meeting specifications: Chemical Lime, Reynolds Asphalt, APAC-Texas and TXI Dallas as primary vendors and JLB Contracting as secondary vendor. Motion by Council Member Freed, seconded by Mayor Pro Tem Ware, to approve as 2 01/06/04 recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 4. Resolution, Declare Checkpoint Systems, Inc. Sole Source Provider Library Director recommended approval of a resolution declaring Checkpoint Systems, Inc. a sole source provider for the purchase of self-check equipment for the Library checkout system. Motion by Council Member Freed, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2004-02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF LIBRARY SELF CHECK EQUIPMENT; DETERMINING THAT THE EQUIPMENT IS AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 5. Resolution, Interlocal Agreement, City of Fort Worth, Propane Annual Contract Public Works Director recommended approval of a resolution establishing an annual contract with Ferrell Gas Company for propane through an existing interlocal agreement with the City of Fort Worth. Motion by Council Member Freed, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2004-03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO PURCHASE LIQUID PETROLEUM GAS (PROPANE) THROUGH AN 3 01/06/04 ESTABLISHED INTERLOCAL AGREEMENT WITH THE CITY OF FORT WORTH AND PROVIDING AN EFFECTIVE DATE Item 6. Consideration of Minutes City Secretary recommended approval of the minutes of the December 16, 2003 City Council meetings with the amendment to remove Kevin Busbee's name from the Planning & Zoning Commission's roster. (Mr. Busbee resigned in November, 2003.) Motion by Council Member Freed, seconded by Mayor Pro Tern Ware, to approve as recommended with the amendment to the minutes prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:00 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of January, 2004. APPROVED: 4501i4' William D. Tate Mayor ATTEST: Lind Huff City Secretary 4