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HomeMy WebLinkAbout2004-05-04 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, MAY 4, 2004 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:30 P.M. CALL TO ORDER 1. Presentation by Mr. Jim Crites regarding the DFW Grapevine Aviation Museum and Visitor Education Center. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and 4 posted on this the 30th day of April, 2004 at 5:00 p.m. At"e. J • . Brown A , -istant City Secretary 4 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 4th day of May, 2004 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown Assistant City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:45 p.m. ITEM 1. DISCUSS DFW GRAPEVINE AVIATION MUSEUM AND VISITOR EDUCATION CENTER Mr. Jim Crites, Executive Vice President, Operations, presented information on the possible creation of an aviation museum, visitor center and education center at DFW International Airport. ADJOURNMENT Council Member Stewart, seconded by Council Member Johnson, offered a motion to adjourn the workshop at 7:17 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of May, 2004. 05/04/04 APPROVED: William D. Tate Mayor ATTEST: 754.4)( Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, MAY 4, 2004 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation, real property, personnel and conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 30th day of May, 2004 at 5:00 p.m. Odd Jog,. Brown Ass stant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 4th day of May, 2004 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown Assistant City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:29 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson requested approval of an Interlocal Agreement with the City of Euless for the construction of Glade Road, between State Highway 360 and Champagne Boulevard relative to the closed session under Section 551.087, Texas Government Code. Motion by Council Member Wilbanks, seconded by Council Member Johnson, to approve the Interlocal Agreement with the City of Euless for the construction of Glade Road improvements, between State Highway 360 and Champagne Boulevard. The motion prevailed by the following vote: 05/04/04 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:10 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of May, 2004. APPROVED: William D. Tate Mayor Lind Huff (/ City Secretary pew tea. 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING . w TUESDAY, MAY 4, 2004 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Darlene Freed CITIZEN COMMENTS PRESENTATION 1. Mayor Tate to present plaques to Public Works/Fleet Services Staff in recognition of the City of Grapevine Fleet being distinguished as one of the Top Ten Fleets in North America by Fleet Counselor Services, Inc. on behalf of Utility Fleet Management Magazine. NEW BUSINESS 2. Consider a resolution awarding the City Bank Depository Contract to TexasBank of Grapevine and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 3. Consider approval of the award of the Church Street and Dooley Street construction contract to JLB Contracting, LP, approval of Change Order No. 1 and authorization for Staff to execute said contract and change order. Public Works Director recommends approval. 4. Consider approval of Change Order No. 6 to the Creek 23/17 Construction Contract for concrete channel lining modifications to the interlocking pavers and authorization for Staff to execute said change order. Public Works Director recommends approval. 5. Consider award of a contract for the Restoration of the Convention Center Roof to McClung Roofing, Inc. Public Works Director recommends approval. 6. Consider approval of the purchase of a Greens Mower for the Municipal Golf Course to Luber Brothers, Inc. through the Texas Local Government Purchasing Cooperative Program. Administrative Services Director recommends approval. 7. Consider award of a contract to Hubbard Communications to provide telecommunications audit services for the City. Public Works Director recommends approval. 8. Consider the minutes of the April 20, 2004 City Council meetings. City secretary recommends approval as published. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 30th day of April, 2004 at 5:00 p.m. 411101- at ,1410/ ,, Jo• ' . Brown A-. tant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of May, 2004 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown Assistant City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:45 p.m. INVOCATION Council Member Freed delivered the Invocation. ITEM 1. PRESENTATION, PUBLIC WORKS/FLEET SERVICES STAFF Mayor Tate presented plaques to the Public Works/Fleet Staff in recognition of the City of Grapevine Fleet Services Division being distinguished as one on the Top Ten Fleets in North America by Fleet Counselor Services, Inc. on behalf of Utility Fleet Management Magazine. Those Staff members recognized were: Linda Etgen, Mark Zivin, Tony Walenty, Scott Vest, Darrell Scism, Greg Ford, Wilie Henderson, Steve Jones, Mark Coats and Mark Jerome. ITEM 2. RESOLUTION, AWARD OF BANK DEPOSITORY CONTRACT, TEXASBANK OF GRAPEVINE Finance Manager Fred Werner recommended approval of a resolution awarding the City Bank Depository Contract to TexasBank of Grapevine and authorization for the City 05/04/04 Manager to execute said contract, safekeeping agreements and all other agreements as necessary to implement the depository contract. Mayor Pro Tem Ware, seconded by Council Member Freed, offered a motion to approve the resolution as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Freed Nays: None Abstain: Stewart RESOLUTION NO. 2004-19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE A CITY DEPOSITORY CONTRACT WITH TEXASBANK OF GRAPEVINE AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. "" Motion by Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 3. Award Church Street and Dooley Street Construction Contract, JLB Contracting, LP, Change Order No. 1 Public Works Director recommended approval of the award of the Church Street and Dooley Street Construction Contract to JLB Contracting, LP in an amount of $1,624,075.94, approval of Change Order No. 1 to the contract in a deductive amount of $274,910.78 yielding a net contract cost of $1,349,165.16 and authorization for Staff to execute said contract and change order. Motion by Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None pow 2 05/04/04 Item 4. Change Order No. 6 Creek 23/17 Construction Contract Public Works Director recommended approval of Change Order No. 6 in the amount of $122,606.12 to the Creek 23/17 Construction Contract for concrete channel lining modifications to the interlocking pavers and authorization for Staff to execute said change order. Motion by Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 5. Award Contract, Restoration of the Convention Center Roof Public Works Director recommended approval of the award of a contract for the Restoration of the Convention Center Roof to McClung Roofing, Inc. in the amount of $69,917.00. Motion by Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 6. Authorize Purchase of Greens Mower, Municipal Golf Course Administrative Services Director recommended approval of the purchase of a Greens Mower and associated equipment in the amount of $24,090.00 for the Municipal Golf Course to Luber Brothers, Inc. through the Texas Local Government Purchasing Cooperative Program. Motion by Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 7. Award Contract, Telecommunications Audit Services, Hubbard Communications Public Works Director recommended approval of the award of a contract to Hubbard Communications to provide telecommunications audit services for the City on a contingency fee of 45% of any savings obtained for the City. 3 05/04/04 Motion by Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 8. Consideration of Minutes City Secretary recommended approval of the minutes of the April 20, 2004 City Council meetings as published. Motion by Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:10 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of May, 2004. APPROVED: 4f51‘ " William D. Tate Mayor ATTEST: Linda Huff City Secretary Walt 4