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HomeMy WebLinkAboutItem 10 - Financial System Support ServicesMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: NOVEMBER 5, 2019 SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR FINANCIAL SYSTEM SUPPORT SERVICES RECOMMENDATION: City Council to consider the renewal of an annual contract for financial system support services with STW, Inc. for the Fiscal Services Department. FUNDING SOURCE: Funds for this purchase are available in accounts 100-44500-105-2 (Licenses and Fees) and 200-44500-530-003 (Licenses and Fees) for an annual estimated amount of $30,000. BACKGROUND: The original agreement was initiated in 1995 with STW, Inc. to provide these services and has been renewed every year since. If approved, this will cover IT financial system services for the 2020 fiscal year annual renewal period. The purpose of the licensing agreement is to provide on- going services for the City's finance system. The agreement provides for basic support services for issues related to the operation of the STW application software on local personal computers, related printing issues, application security, and licensing fees. Additional funding has been appropriated to cover special projects, tailored training, and other issues that are not covered by the agreement and will be billed at the agreed upon hourly rate included in the agreement. This agreement provides periodic database tuning, analyzes server performance issues, reporting tools and security as it relates to the STW application software. Staff recommends approval. JS