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HomeMy WebLinkAboutItem 18 - 635/121 Interchange Project EngineeringMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: NOVEMBER 5, 2019 SUBJECT: APPROVAL OF AN AMENDMENT TO ,CONTRACT FOR ENGINEERING SERVICES AND APPROPRIATION ORDINANCE RECOMMENDATION: City Council to consider Amendment No. 2 to the agreement for engineering services with Kimley-Horn & Associates, Inc. for the design and construction of the 635/121 Interchange Project and adopt an appropriation ordinance. FUNDING SOURCE: Upon approval, funding is available in the Utility Enterprise Capital Fund 201 in an amount not to exceed $135,000. BACKGROUND: On December 19, 2017, Council approved a contract to establish third party support for engineering services related to the design and construction of the 635/121 Interchange Project as part of the DFWConnector project. Additionally, staff executed Amendment No. 1 to t h i s agreement in the contracting language to comply with the Texas Department of Transportation's (TxDOT) reimbursement rules. One half of all utility related expenditures under this agreement are reimbursable by TxDOT. The services under this agreement include plan review, traffic studies, and contract management support with the TxDOT and NorthGate Constructors on an as -needed basis. Staff anticipated the $125,000 fee would support these efforts through December of 2018. At that time, Staff would reassess the need to continue this support and would bring a n amended agreement to the City Council for their consideration if warranted. The original fee has supported the project through September 2019. It h a s now been determined that additional services are needed for contract management support until the project is complete. It is anticipated that the water and sanitary sewer relocations will be completed by February 2020 with the final project completion in April 2022. Staff recommends approval. ORDINANCE NO. 2019-075 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING AN ESTIMATED AMOUNT OF $135,000 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Council of the City of Grapevine desires to amend an existing contract with Kimley-Horn & Associates, Inc. for engineering services related to the design and construction of the 635/121 Interchange Project; and WHEREAS, funding for Amendment No. 2 to the 635/121 Interchange project is available in the Utility Enterprise Capital Fund; and WHEREAS, all constitutional and statutory prerequisites for the approval of this ordinance have been met, including but not limited to the Open Meetings Act and Chapter 211 of the Local Government Code; and WHEREAS, the City Council deems the adoption of this ordinance to be in the best interests of the health, safety, and welfare of the public. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Section 2. That the City Council hereby authorizes an estimated amount of $135,000 be appropriated from the Utility Enterprise Capital Fund for Amendment No. 2 to the agreement for the design and construction of the 635/121 Interchange project. Section 3. That the terms and provisions of this ordinance shall be deemed to be severable, and that if the validity of any section, subsection, word, sentence or phrase shall be held to be invalid, it shall not affect the remaining part of this ordinance. Section 4. That the fact that the present ordinances and regulations of the City of Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals, peace and general welfare of the inhabitants of the City of Grapevine, Texas, creates an emergency for the immediate preservation of the public business, property, health, safety and general welfare of the public which requires that this ordinance shall become effective from and after the date of its final passage, and it is accordingly so ordained. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 5th day of November, 2019. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary APPROVED AS TO FORM: City Attorney Ordinance No. 2019-075 2