HomeMy WebLinkAboutItem 07 - Animal Shelter and Adoption CenterMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 5, 2019
SUBJECT: APPROVAL OF STEELE & FREEMAN, INC. GUARANTEED MAXIMUM
PRICE CONTRACT FOR CONSTRUCTION OF THE GRAPEVINE
ANIMAL SHELTER
RECOMMENDATION: City Council consider a contract for a Guaranteed Maximum Price
with Steele & Freeman, Inc., for the construction of the Animal Shelter
and Adoption Center and an ordinance appropriating funds.
FUNDING SOURCE: Upon approval, funding is available in the General Facilities Capital
Projects Fund —177 for an estimated amount of $3,897,209.
BACKGROUND: Approval of this contract will provide authorization for Steele & Freeman,
Inc., to construct the new Animal Shelter and Adoption Center as
approved by over 81 % of Grapevine voters in the 2017 bond election.
The project has a guaranteed maximum price (GMP) not to exceed
$3,897,209.
The present shelter was constructed in 1992, and contains
approximately 2,856 square feet of indoor space, some storage sheds,
and some outdoor dog pens. At the time the current shelter was
constructed, materials and animal care concepts were not on the same
level as today's materials and practices. The new facility will be
constructed of higher quality materials, allowing for improved care for
animals, a more welcoming pet adoption experience, and a safer
environment for staff.
In mid-2016, a needs assessment was developed, assessing the current
Animal Shelter and making recommendations for a future shelter. The
needs assessment called for a number of modifications, to include an
increase in the size of the shelter to better accommodate and care for
animals coming into the shelter.
A Request for Proposal for Construction Manager at Risk
(CMAR)Services for the Animal Shelter and Adoption Center was issued
in 2018. Staff selected and have been working with, Steele & Freeman,
Inc., a Fort Worth based commercial and institutional construction
company that has experience building animal shelters, along with the Fort
Worth based architect firm Quorum, to design the new Grapevine Animal
Shelter and Adoption Center.
The staff from Steele & Freeman, Inc., Quorum, and the City have
worked diligently over the past several months to refine the costs
associated with this project. Working together, the Guaranteed Maximum
Price is $3,897,209 with owner furnished, architect and engineering costs
of $1,199,408 for a total of $5,096,617.
Three of the four voter approved projects from the 2019 GO Bond
Issuance have been presented to Council for GMP approval, the first and
second being construction of Fire Stations No. 2 and No. 3, which came in
over $1,000,000 under budget. The fourth project (Grapevine Golf
Clubhouse) will follow.
Staff recommends approval.
ORDINANCE NO. 2019-072
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS; APPROPRIATING $3,900,000 IN THE
CAPITAL PROJECT FUND 177 FOR THE PURPOSE OF
DESIGNING, CONSTRUCTING, IMPROVING,
RENOVATING, EXPANDING, EQUIPPING AND
FURNISHING THE GRAPEVINE ANIMAL SHELTER;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine desires to design and
construct a new Animal Shelter fulfilling the desires of the City of Grapevine voters from
the passage of the November 07, 2017 Bond Election; and
WHEREAS, the City of Grapevine voters approved the November 07, 2017 Bond
Election in part for a new Animal Shelter; and
WHEREAS, the City's Council approved a reimbursement resolution in part for the
new Animal Shelter on May 01, 2018; and
WHEREAS, the City sold the GO Refunding and Improvement Bonds Series 2019
on June 04, 2019 in part for $3,900,000 to design, construct, improve, renovate, expand,
equip and furnish the new Animal Shelter; and
WHEREAS, the City desires to appropriate $3,900,000 in the Capital Project Fund
177 for the purpose of designing, constructing, improving, renovating, expanding,
equipping and furnishing the new Animal Shelter; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act and Chapter
211 of the Local Government Code; and
WHEREAS, the City Council deems the adoption of this ordinance is in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated herein above are true and correct and are
incorporated herein by reference, as if copied in their entirety.
Section 2. That the City Council hereby appropriates the funding.
Section 3. That the City Council hereby authorizes an amount of $3,900,000 to
be appropriated.
Section 4. That this ordinance shall take effect immediately upon passage by
the City Council of the City of Grapevine, Texas.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 5th day of November, 2019.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Ordinance No. 2019-072 2