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HomeMy WebLinkAbout2004-09-07 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, SEPTEMBER 7, 2004 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:30 P.M. CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Pending or contemplated litigation: consultation with City Attorney relative to lawsuit involving Gaylord Texan Resort and Convention Center on Lake Grapevine relative to Tarrant Appraisal District pursuant to Section 551.071, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation and conference with employees under Sections 551.071 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 3rd day of September, 2004 at 5:00 p.m. Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 7th day of September, 2004 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:40 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A)pending or contemplated litigation: consultation with City Attorney relative to lawsuit involving Gaylord Texan Resort and Convention Center on Lake Grapevine relative to Tarrant Appraisal District and (B)conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Sections 551.071 and 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to the closed session under Sections 551.071 and 551.087, Texas Government Code. 09/07/04 RPR6 NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of September, 2004. APPROVED: William D. Tate Mayor wpm ATTEST: 114/ Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, SEPTEMBER 7, 2004 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Discuss Austin Oaks drainage. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 3rd day of September, 2004 at 5:00 p.m. Lind Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 7th day of September, 2004 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:05 p.m. ITEM 1. DISCUSS AUSTIN OAKS DRAINAGE Public Works Director Jerry Hodge reviewed the Jones Branch flowage and existing flood plain access easement through the Austin Oaks subdivision. He then presented a proposal for a rock gabion lined channel through the subdivision that would prevent further erosion in the subdivision. It was the consensus of the Council for Staff to present the item at a regular meeting for Council action. ADJOURNMENT Council Member Wilbanks, seconded by Mayor Pro Tern Ware, offered a motion to adjourn the workshop at 7:28 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 09/07/04 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of September, 2004. APPROVED: William D. Tate Mayor ATTEST: oeLt:e6: /IT Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, SEPTEMBER 7, 2004 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Darlene Freed CITIZEN COMMENTS PUBLIC HEARING 1. Council to conduct a public hearing on the proposed FY2004-2005 Annual Budget with presentations by: - Public Works - Convention & Visitors Bureau - Parks & Recreation and take any necessary action. NEW BUSINESS 2. Consider a resolution authorizing an extension of the contract for overdue Municipal Court fees and fines collections with Linebarger, Groggan, Blair and Sampson, LLP and take any necessary action. 3. Consider a license agreement with Dallas/Fort Worth International Airport for the construction of Bass Pro Drive from State Highway 121 to the Coppell City limits and take any necessary action. 4. Consider an inter-local agreement for continued participation in Fort Worth's Environmental Collection Center and Household Hazardous Waste Program and take any necessary action. 5. Consider approval of a contract and an amendment to an existing consultant services contract with Innovative Transportation Solutions, Inc. and approval of a an amendment to the engineering services contract with Turner, Collie & Braden, Incorporated relative to the State Highway 114/State Highway 121 MIS Project and take any necessary action. 6. Consider a resolution declaring Visionary Systems, Principal Decision Systems, Inc., FieldSoft, Inc., Varaha Systems, Inc., CDW-G and L & E Mobile Computing Systems as the sole source providers for the purchase of administrative software and hardware for the Fire Department and take any necessary action. 7. Consider an amendment to the Glade Road Inter-local Agreement with the City of Euless and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider an Adopt-A-Park agreement with the Grapevine Garden Club for the Botanical Gardens at Heritage Park. Parks & Recreation Director recommends approval. 9. Consider an ordinance abandoning a 0.00297 acre portion of an existing 0.2169 acre right-of-way parcel from the adjacent landowner of the newly constructed Dove Loop. Public Works Director recommends approval. 10. Consider a resolution authorizing the purchase of a truck and two trailers from Continental Equipment Company through an existing inter-local agreement with the Houston/Galveston Area Council. Public Works Director recommends approval. 11. Consider renewal of Bid 149-2003 Roadside and Park Facility Litter Removal Annual Contract to VMC Landscaping. Parks & Recreation Director recommends approval. 12. Consider the minutes of the August 17, 2004 City Council meetings. City Secretary recommends approval as published. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 3rd day of September, 2004 at 5:00 p.m. Linda Huff City Secretary ,„nom STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of September, 2004 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:42 p.m. INVOCATION Council Member Freed delivered the Invocation. ITEM 1. PUBLIC HEARING, PROPOSED FY2004-2005 BUDGET Mayor Tate declared the public hearing open. City Manager Roger Nelson stated the public hearing was being held pursuant to City Charter requirements. He presented the $101,219,678.00 budget for Fiscal Year 2004- 2005. He stated that encouraging economic indicators and increases in revenues allow the proposed FY2004-2005 Budget to include funding for pay raises for employees for the first time since FY2002. The Budget includes funding for 3% salary scale adjustment, 5% for merit increases and 5% for step increases for public safety employees. Funding for the 3% scale adjustment and a lump sum 2% payment for topped out employees is also included. The general fund budget is $41,736,798.00 with a tax rate proposed at 09/07/04 $0.3635 cents per $100.00 valuation. He stated that is a property tax reduction of 1/4 of a cent from last year. With this rate, the general fund balance exceeds 61 days of operations. Base revenues exceed expenditures by $257,916.00. City Manager Nelson introduced the following department heads to present brief highlights of their departmental budgets: Public Works Director Jerry Hodge, Convention & Visitors Bureau Director P. W. McCallum and Parks & Recreation Director Doug Evans. Mayor Tate invited guests present to comment regarding the proposed budget. No one wished to speak. City Manager Nelson announced that the Council would consider adoption of the budget and tax rate at a special City Council meeting on Tuesday, September 14, 2004, at 5:00 p.m. Council Member Freed, seconded by Council Member Spencer, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 2. RESOLUTION, AUTHORIZE CONTRACT MUNICIPAL COURT FEES AND FINES COLLECTION, LINEBARGER, GOGGAN, BLAIR AND SAMPSON, LLP Administrative Services Director William Gaither requested approval of a resolution authorizing a two year renewal of the contract with Linebarger, Goggan, Blair and Sampson LLP for collection services for Municipal Court fees and fines. Mr. Gaither reported that in the 2 1/2 year inception of the contract, the total cases collected include cash payments (978 cases), bonds (219 cases) and non-cash credit (423 cases) for $419,812.46 at a collection rate of 17.74%. Motion by Council Member Freed, seconded by Mayor Pro Tem Ware, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2004-32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING AN EXTENSTION OF THE CONTRACT FOR COURT FINES AND FEES COLLECTION SERVICES WITH LINEBARGER, GOGGAN, BLAIR & SAMPSON, L.L.P. AND PROVIDING AN EFFECTIVE DATE 2 09/07/04 ITEM 3. LICENSE AGREEMENT, DALLAS/FORT WORTH INTERNATIONAL AIRPORT, BASS PRO CONSTRUCTION Public Works Director Jerry Hodge recommended approval of a license agreement with Dallas/Fort Worth International Airport ("Airport") for the construction of Bass Pro Drive from State Highway 121 to the Coppell City limits and authorization for Staff to execute said agreement. He advised that right-of-way on the south side of the roadway is required from the Airport and that the Airport is supportive of the project and agreeable to providing the necessary property for the widening. Motion by Council Member Johnson, seconded by Council Member Stewart, offered a motion to approve the license agreement as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 4. INTER-LOCAL AGREEMENT, FORT WORTH'S ENVIRONMENTAL COLLECTION CENTER, HOUSEHOLD HAZARDOUS WASTE PROGRAM Deputy Director of Public Works Matt Singleton recommended approval of an inter-local agreement for the City's continued participation in Fort Worth's Environmental Collection Center and Household Hazardous Waste Program. He reported that the cost for FY2005 is $40 per household. Mr. Singleton stated that in FY2004, 598 Grapevine households participated in the program and that 86% of those households participated in the two collection events held in Grapevine with the remaining number of households transporting their own waste to the ECC in Fort Worth. Motion by Council Member Freed, seconded by Council Member Wilbanks, to approve the interlocal agreement as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 5. CONTRACTS, INNOVATIVE TRANSPORTATION SOLUTIONS, INC. AND TURNER, COLLIE & BRADEN INCORPORATED, STATE HIGHWAY 114/STATE HIGHWAY 121 MIS PROJECT Public Works Director Jerry Hodge requested approval of the initial contract with Innovative Transportation Solutions, Inc. in the amount of $14,800.00 and an amendment to an existing consultant services contract in an amount not to exceed $15,000.00 for the State Highway 114/State Highway 121 MIS project. Mr. Hodge also requested approval of an amendment to the existing consulting engineering services contract with Turner, Collie & Braden, Incorporated in an amount not to exceed $50,000.00 relative to the State Highway 114/State Highway 121 MIS Project. Mr. Hodge advised Innovative Transportation Solution, Inc. and Turner, Collie & Braden Incorporated continue to work closely together 3 09/07/04 in the development of the City's proposed access schematics that have been submitted to TxDOT to preserve Grapevine's access to the highway system. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve the initial contract and amendment with Innovative Transportation Solutions, Inc. and to approve an amendment to the consulting engineering services contract with Turner, Collie & Braden, Incorporated as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 6. RESOLUTION, SOLE SOURCE, ADMINISTRATIVE SOFTWARE AND HARDWARE Fire Chief David Anderson recommended approval of a resolution declaring Visionary Systems, Principal Decision Systems, Inc., FieldSoft, Inc., Varaha Systems, Inc., CDW-G and L & E Mobile Computing Systems as the sole source providers for the purchase of administrative reporting software and hardware for the Fire Department for a total cost not to exceed $100,302.40. Motion by Council Member Wilbanks, seconded by Council Member Johnson, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2004-33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF FIRE ADMINISTRATIVE SOFTWARE AND HARDWARE; DETERMINING THAT THE SOFTWARE AND HARDWARE IS AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE ITEM 7 AMEND GLADE ROAD INTER-LOCAL AGREEMENT, CITY OF EULESS City Manager Nelson recommended approval of an amendment to the Glade Road Inter- local Agreement with the City of Euless. After completion of the agreement, two items were brought up regarding Euless' desire to clarify that their payment for the project be limited to items in Section II, 6a and 6b of the agreement. The cities also agreed that there was a need to clarify the indemnification language in the agreement that Grapevine indemnifies Euless for the items Grapevine is responsible for and Euless does the same for the items it is responsible for. 4 09/07/04 Mr. Nelson recommended that further clarification be added to the proposed amendment under Section I as follows: "....6.a) and 6.b) estimated to be $2,611,774.50." Motion by Council Member Spencer, seconded by Council Member Freed, to approve the amendment as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 8. Adopt-A-Park Agreement, Grapevine Garden Club Parks & Recreation Director recommended approval of an Adopt-A-Park agreement with the Grapevine Garden Club for the Botanical Gardens at Heritage Park. Motion by Mayor Pro Tem Ware, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 9. Ordinance, Abandon Right-of-Way, Dove Loop Public Works Director recommended approval of an ordinance abandoning a 0.00297 acre portion of an existing 0.2169 acre right-of-way parcel from the adjacent landowner of the newly constructed Dove Loop. Motion by Mayor Pro Tern Ware, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2004-55 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A PORTION OF RIGHT-OF-WAY LOCATED ON THE NORTH SIDE OF DOVE LOOP ROAD NEAR THE NORTH EAST CORNER OF THE DOVE LOOP ROAD AND DOVE ROAD 5 09/07/04 INTERSECTION IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 10. Resolution, Purchase Truck and Trailers, Continental Equipment Company Public Works Director recommended approval of a resolution authorizing the purchase of a 2005 Sterling LT truck from Houston Freightliner, Inc. and two trailers from Continental Equipment Company through an existing inter-local agreement with the Houston/Galveston Area Council in an amount not to exceed $162,819.00. Motion by Mayor Pro Tern Ware, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2004-34 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO PURCHASE VEHICLES THROUGH AN ESTABLISHED INTERLOCAL '" " AGREEMENT WITH THE HOUSTON/GALVESTON AREA COUNCIL AND PROVIDING AN EFFECTIVE DATE Item 11. Renew Bid 149-2003 Roadside and Park Facility Litter Removal Annual Contract Parks & Recreation Director recommended approval of the renewal of Bid 149-2003 Roadside and Park Facility Litter Removal Annual Contract to VMC Landscaping. Motion by Mayor Pro Tern Ware, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 12. Consideration of Minutes City Secretary recommended approval of the minutes of the August 17, 2004 City Council meetings as published. Motion by Mayor Pro Tern Ware, seconded by Council Member Wilbanks, to approve as :. recommended prevailed by the following vote: 6 09/07/04 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of September, 2004. APPROVED: 4r444`"' William D. Tate Mayor ATTEST: Lind Huff City Secretary 7