HomeMy WebLinkAboutItem 14 - Horticultural Chemicals and Fertilizers MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER ,
MEETING DATE: MAY 1, 2012
SUBJECT: APPROVAL FOR THE AWARD OF BID 380-2012 FOR AN
ANNUAL CONTRACT WITH OPTIONAL RENEWALS FOR THE
PURCHASE OF HORTICULTURAL CHEMICALS AND
FERTILIZERS ON AN AS NEEDED BASIS
RECOMMENDATION:
City Council to consider approval of the award of Bid 380-2012 for an annual contract
with optional renewals for the purchase of horticultural chemicals and fertilizers to Direct
Solutions, Helena Chemical Company, BWI Companies, Inc., Innovative Turf Supply,
and Winfield Solutions, LLC for the City Golf Course and the Parks and Recreation
department on an as needed basis.
FUNDING SOURCE:
Funds are available in account 100-42205-312-3 (General Fund/ Parks and Recreation/
Grounds Maintenance) and 210-42205-340-2 (Lake Enterprise Fund/Golf Course
Maintenance/ Grounds Maintenance) in the estimated budgeted amount of$135,000.00.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid advertisement was posted
March 22, 2012 and March 29, 2012. The bid was opened publicly on April 13, 2012.
Through the City E-Bid system, 43 vendors were invited to bid on these chemicals.
There were 21 vendors that viewed the bid package; seven bids were submitted with two
no bids. (See attached bid tabulation). This annual contract with four optional one year
renewals is to establish fixed pricing for the purchase of 92 various types of fertilizers
and horticultural chemicals on an as needed basis by the Parks and Recreation
Department and the City Golf Course.
Based on the evaluation of the bid by the user departments and Purchasing, it is
determined that in the best interest of the City it should be awarded to the following
vendors, Direct Solutions, Helena Chemical Company, BWI Companies, Inc., Innovative
4/24/2012 3:07:07 PM
Turf Supply, and Winfield Solutions, LLC. All of these companies have done business
with the City in the past with satisfactory results.
Staff recommends approval.
GR
4/24/2012 3:07:14 PM
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