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HomeMy WebLinkAbout2019-12-03 Regular Meeting * CITY OF GRAPEVINE, TEXAS GEAR 'VINE, REGULAR CITY COUNCIL MEETING AGENDA T E, x e s TUESDAY, DECEMBER 3, 2019 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:30 p.m. Dinner - City Council Conference Room 7:00 p.m. Call to Order of City Council Meeting - City Council Chambers 7:00 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 7:00 p.m. - City Council Chambers EXECUTIVE SESSION: 1 . City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551 .072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Mayor Pro Tem Darlene Freed 3. Posting of the Colors and Pledges of Allegiance: Boy Scout Troop 28 CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council's consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 5. Chief Financial Officer to present Fiscal Services department update. NEW BUSINESS 6. Consider Resolution No. 2019-034 authorizing an application for the submission of and receipt of a grant through the Solid Waste Pass-Through Grant Program from the Texas Commission of Environmental Quality and through the North Central Texas Council of Governments, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 7. Consider Resolution No. 2019-035 casting all votes for John Fegan on behalf of the City for the Tarrant Appraisal District Board of Directors. City Manager recommends approval. 8. Consider a one-year extension of Entertainment and Attraction Overlay EA18-01 (Stand Rock Hotel and Waterpark) to include, but not be limited to, a hotel and water park with on-premise alcohol beverage sales (beer, wine, and mixed beverages), skill and coin operated machines in excess of eight machines, building height in excess of 50 feet and three plyon-type signs set to expire on December 18, 2020. Development Services Director recommends approval. 9. Consider the renewal of an annual contract for utility bill printing, mailing and offset printing services with DataProse, Inc. Chief Financial Officer recommends approval. 10. Consider the purchase of hardware and software maintenance for the Public Safety Building Data Center from General Datatech, L.P. Chief Technology Officer recommends approval. 11 . Consider the renewal of an annual contract for emergency medical continuing education with Best EMS. Fire Chief recommends approval. City Council December 3, 2019 Page 2 12. Consider the purchase of fire hose and nozzles from Casco Industries. Fire Chief recommends approval. 13. Consider the renewal of an annual contract for in-car video recording solution and associated digital management services from Axon Enterprise, Inc. Police Chief recommends approval. 14. Consider the renewal of an annual contract for dedicated server hosting with BIS Consulting. Public Works Director recommends approval. 15. Consider an Interlocal Agreement with Tarrant County for the asphalt overlay work on Boyd Drive from Turner Drive to Northwest Highway. Public Works Director recommends approval. 16. Consider the renewal of an annual contract for pavement leveling services with Nortex Concrete Lift & Stabilization. Public Works Director recommends approval. 17. Consider the minutes of the November 19, 2019 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551 .001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551 , 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on November 27, 2019 by 5:00 p.m. GRApE rn i 1 1 Tara Brooks, TRMC, CRM �;, �`a City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council December 3, 2019 Page 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of December, 2019 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 7:01 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:04 p.m. The closed session ended at 7:21 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated there was none. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Mayor Tate called the regular meeting to order at 7:30 p.m. REGULAR MEETING Item 2. Invocation Mayor Pro Tem Darlene Freed delivered the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Boy Scout Troop 28 posted the colors and led the Pledges of Allegiance. Item 4. Citizen Comments John Sheppard, 1885 Cimarron Court, Grapevine, requested Council consider Rich DeOtte for the Tarrant Appraisal District Board of Directors. He also requested Council consider a different nomination process. PRESENTATIONS Item 5. Chief Financial Officer to present Fiscal Services department update. Chief Financial Officer Greg Jordan presented the Fiscal Services department update and answered questions from Council. Mr. Jordan described the accomplishments of the different divisions within Fiscal Services and how they assist internal and external customers. NEW BUSINESS Item 6. Consider Resolution No. 2019-034 authorizing an application for the submission of and receipt of a grant through the Solid Waste Pass-Through Grant Program from the Texas Commission of Environmental Quality and through the North Central Texas Council of Governments, and take any necessary action. Emergency Management Coordinator Matt Feryan presented this item to Council. This grant will be used in conjunction with the Cities of Bedford, Colleyville, Euless and Hurst to develop a comprehensive disaster debris removal program. City Council December 3, 2019 Page 2 Motion was made to approve Resolution No. 2019-034 authorizing an application for submission of the grant proposal through the North Central Texas Council of Governments for the solid Waste Pass-Through Grant Program. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2019-034 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPLICATION FOR THE SUBMISSION OF AND RECEIPT OF A GRANT, THE SOLID WASTE PASS - THROUGH GRANT PROGRAM FROM THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY (TCEQ) THROUGH THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS (NCTCOG), FOR FUNDING TO DEVELOP A DISASTER DEBRIS MANAGEMENT PLAN FOR THE CITIES OF BEDFORD, COLLEYVILLE, EULESS, GRAPEVINE, AND HURST, WITH A TOTAL GRANT VALUE OF NO LESS THAN $125,000 THAT IS FULLY FUNDED AND DOES NOT REQUIRE A CITY MATCH; AND AUTHORIZING THE CITY OF EULESS TO EXECUTE ALL DOCUMENTS IN REGARD TO THE REQUESTED FUNDS, WHICH INCLUDES THE POWER TO APPLY FOR, ACCEPT, REJECT, ALTER OR TERMINATE THE GRANT; AND PROVIDING FOR AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Council Member Rogers requested Item 7 be removed from the consent agenda. This item was considered following the vote on the remaining consent items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 8. Consider a one-year extension of Entertainment and Attraction Overlay EA18-01 (Stand Rock Hotel and Waterpark) to include, but not be limited to, a hotel and water park with on-premise alcohol beverage sales (beer, wine, and mixed beverages), skill and coin City Council December 3, 2019 Page 3 operated machines in excess of eight machines, building height in excess of 50 feet and three plyon-type signs set to expire on December 18, 2020. Development Services Director Scott Williams recommended approval of the extension of the Entertainment and Attraction Overlay request that was approved on December 18, 2018. This request will extend the validity of the approval to December 18, 2020. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 9. Consider the renewal of an annual contract for utility bill printing, mailing and offset printing services with DataProse, Inc. Chief Financial Officer Jordan recommended approval of the annual contract for utility bill printing, mailing and offset printing services for a total estimated amount of $90,000. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 10. Consider the purchase of hardware and software maintenance for the Public Safety Building Data Center from General Datatech, L.P. Chief Technology Officer Tessa Allberg recommended approval of the purchase of hardware and software maintenance for the network switching equipment located in the data center for an amount not to exceed $91,127. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider the renewal of an annual contract for emergency medical continuing education with Best EMS. Fire Chief Darrell Brown recommended approval of the renewal of the contract for emergency medical continuing education for an amount not to exceed $23,634. City Council December 3, 2019 Page 4 Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 12. Consider the purchase of fire hose and nozzles from Casco Industries. Fire Chief Brown recommended approval of purchase of fire hose and nozzles that have reached end of life for an amount not to exceed $18,097. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider the renewal of an annual contract for in-car video recording solution and associated digital management services from Axon Enterprise, Inc. Police Chief Mike Hamlin recommended approval of annual contract for in-car video recording solution and associated digital management services for an estimated amount of $47,842. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 14. Consider the renewal of an annual contract for dedicated server hosting with BIS Consulting. Public Works Director Bryan Beck recommended approval for dedicated server hosting with BIS Consulting for an amount of $16,800. BIS Consulting provides the host servers for Public Works’ ArcGIS and Cartegraph OMS Web applications and softwares. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 City Council December 3, 2019 Page 5 Item 15. Consider an Interlocal Agreement with Tarrant County for the asphalt overlay work on Boyd Drive from Turner Drive to Northwest Highway. Public Works Director Beck recommended approval of the agreement for asphalt overlay work on Boyd Drive for an amount not to exceed $200,000. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider the renewal of an annual contract for pavement leveling services with Nortex Concrete Lift & Stabilization. Public Works Director Beck recommended approval of the annual contract for pavement leveling services for an estimated amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 17. Consider the minutes of the November 19, 2019 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 7. Consider Resolution No. 2019-035 casting all votes for John Fegan on behalf of the City for the Tarrant Appraisal District Board of Directors. City Manager Rumbelow presented this item to Council and described the nomination process and recommended appointing John Fegan for the Tarrant Appraisal District Board of Directors. Mr. Rumbelow answered questions from Council. Council discussed this item. City Council December 3, 2019 Page 6 Motion was made to approve the resolution casting all votes for John Fegan to the Tarrant Appraisal District Board of Directors. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Slechta Nays: Leal Approved: 6-0-1 RESOLUTION NO. 2019-035 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS CASTING VOTES FOR THE ELECTION OF A CANDIDATE TO SERVE ON THE TARRANT APPRAISAL DISTRICT BOARD OF DIRECTORS AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Motion was made to adjourn the meeting at 8:15 p.m. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 17th day of December, 2019. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary City Council December 3, 2019 Page 7