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HomeMy WebLinkAboutItem 15 - Minutes 17 EM STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 3rd day of April, 2012 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:18 p.m. ITEM 1. DISCUSS, COMMUNITY ACTIVITIES CENTER (CAC) FEASIBILITY STUDY Mr. Leon Younger of Pros Consulting stated the expansion and renovation of the Community Activities Center(CAC)was one of the highest priorities to citizens in the Parks & Recreation Master Plan that was approved by Council in May 2011. Mr. Younger highlighted input received from the five citizen focus group meetings: expansion of the weight and fitness room, indoor aquatics, additional multi-purpose rooms, developing the CAC as a multi-generational facility, outdoor park amenities and additional programs for youth ages 8 to 15. It was the consensus of Council that the CAC has been an asset to the community and that expansion of the facility is a priority in meeting the future needs of the residents. There was no formal action taken by the City Council. ADJOURNMENT 04/03/12 Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 7:10 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of April, 2012. APPROVED: William D. Tate Mayor ATTEST: Jodi C. Brown City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 3rd day of April, 2012 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Ike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:10 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Pending or contemplated litigation relative to CBS Billboard v. Grapevine and Grapevine Board of Zoning Adjustment, Cause No. 141-254547-11 pursuant to Section 551.071, Texas Government Code; and (B) Deliberate the sale, exchange, or value of real property (Public Works) pursuant to Section 551.072, Texas Government Code. (C) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to (A) pending or contemplated litigation or (C) conference with City Manager and Staff under Sections 551.071 or 551.087, Texas Government Code. 04/03/12 (B) Regarding real property, City Manager Rumbelow recommended the City Council authorize the City Manager to proceed with the sale of a 0.60 acre tract of Anderson- Gibson Road right-of-way bordering the west boundary of Lot 1R3, Block 1, Grapevine Mills Addition in accordance with Section 272.001(c), Local Government Code. Council Member Coy, seconded by Mayor Pro Tem Wilbanks, offered a motion to authorize the City Manager to proceed with the sale of a 0.60 acre tract of Anderson- Gibson Road right-of-way bordering the west boundary of Lot 1 R3, Block 1, Grapevine Mills Addition in accordance with Section 272.001(c), Local Government Code. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Council Member Lease, seconded by Council Member Mayor Pro Tem Wilbanks, offered a motion to adjourn the meeting at 8:12 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of April, 2012. APPROVED: William D. Tate Mayor ATTEST.. Jodi C. Brown City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of April, 2012 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:37 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Pro Tern Wilbanks delivered the Invocation and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS NASH FARM Mr. Paul Tamasi, 602 Homestead Lane, expressed support of designating the Nash Farm area as a historic landmark and stated his concern of charging admission fees. ITEM 1B. CITIZENS COMMENTS, NASH FARM Mr. Jonathan Jones, 718 Cabernet Court, requested consideration be given to any changes being contemplated and the impact on the residents surrounding Nash Farm, and read the following letter for the record: 04/03/12 April 2, 2012 The Honorable Mayor William D. Tate Grapevine City Council Members Grapevine City Secretary As the representing body for the residents of Heritage Place, we the Board members of the Homeowners Association would like to share our neighborhood's concerns as to the further development of Nash Farm. Nash Farm in its present state is an integral and central component to our neighborhood. The Farm is visited and enjoyed daily by residents of Heritage Place as well as the greater community at large. We believe that the suggested plans to severely limit the access to the farm by gating the entire property, and the idea apparently under consideration to eventually charge admission fees, would not only aesthetically challenge the open visual of the Farm but remove an important resource we value greatly. Furthermore, we would like to voice concern that the structures being considered to be moved onto the farm property are not period appropriate with the original Thomas Jefferson Nash House, will compromise the historical integrity of the farm, and will compromise the beauty of the open space. As we have always been lead to believe the value of the Farm is as an educational tool to demonstrate life on the early Grapevine prairie in a simple and non-commercialized setting. We would ask that the board consider allowing our GCISD students to continue to be afforded field trips to the farm at no cost to our schools. To this end, there is currently a movement within our neighborhood and the greater Grapevine community to gather signatures to have the entire Nash Farm Homestead designated as a Historical Landmark. This would ensure that any further changes to the Farm be considered in a historical context. It is our goal to maintain the historical integrity of this original Grapevine farm for future generation of citizens and visitors to enjoy. We ask that the Grapevine City Council consider our concerns in an open discussion before any further plans for Nash Farm are considered or implemented. We are available and would be very willing to elaborate to the board the overwhelming majority of our neighborhood's feelings on this topic. s\The Heritage Place Home Owner Association Board 2 04/03/12 Mr. Martin Dixon, President 720 Cabernet Court Mr. Jonathan Jones 718 Cabernet Court Mrs. Diana Bergeron 713 Cabernet Court Mrs. Laurie Tamasi 602 Homestead Lane Mr. Mark Jobe 702 Briana Court ITEM 1C. CITIZENS COMMENTS, NASH FARM Ms. Tami Bannister, 424 Ball Street, stated her concern on the current zoning of Nash Farm being "GV" Grapevine Vintage District Regulations, as compared to wineries in the community with the same zoning designation. She commented that Nash Farm is a wonderful example of the community's heritage and not an example of wine making, and requested consideration be given to providing protection to Nash Farm by landmarking the property. ITEM 1 D. CITIZENS COMMENTS, NASH FARM Mr. Ross Bannister, 424 Ball Street, expressed his appreciation for comments presented at the Nash Farm Community Input meeting held March 29, 2012 by the Office of Historic Preservation, and requested the Farm be considered for historic landmark designation. ITEM 1 E. CITIZENS COMMENTS NASH FARM Mr. Rahim Quazi, 1300 Martin Court, stated his concern for the property becoming a tourist destination instead of remaining an outside, educational farm allowing school children to experience life on the prairie. ITEM IF. CITIZENS COMMENTS, NASH FARM Mr. Robert Crill, 903 Homestead Lane, spoke of the dual roles of the Convention&Visitors Bureau relative to historical preservation and tourism being a conflict in the operation of Nash Farm, and requested consideration be given to landmarking the property. ITEM 1. PRESENTATION, PROCLAMATION, CHILD ABUSE PREVENTION MONTH Mayor Tate presented Ms. Katy Tomlinson, Community Educator with Alliance For Children, a proclamation declaring April as Child Abuse Prevention Month. Ms.Tomlinson expressed her appreciation to the City Council and the City of Grapevine for their support of the Alliance for Children Center. ITEM 2. PRESENTATION, GRAPEVINE GARDEN CLUB RECOGNITION Mayor Tate presented Ms. Karen Rice, President of the Grapevine Garden Club, a certificate recognizing the Grapevine Garden Club in being selected as the 2011 Gold Texas Garden Club of the Year for their outstanding projects and civic involvement. 3 04/03/12 ITEM 3. PRESENTATION, TEXAS RECREATION & PARK SOCIETY Mr. Michael Massey, Past President of the Texas Recreation & Park Society, presented to the City of Grapevine Parks & Recreation Department the following awards: Maintenance Innovation Award for the in-house construction of the Christmas drum decoration; Recreation Programming Award for The GrapeYard, a candy-free Halloween Family Fun Event; Legacy Park Award for Heritage Park--a park area in service for 50 years and being of historical significance; and Gold Medal City Award for the Parks & Recreation Department's best practices and best management of amenities in a parks and recreation system. ITEM 4. RESOLUTION, AUTHORIZE PURCHASE RESTROOM FACILITY Parks & Recreation Director Doug Evans recommended approval of a resolution authorizing the purchase and installation of a precast concrete restroom facility for Pickering Park in the amount not to exceed $43,998.74 from CXT Precast Products through an established cooperative agreement with the State of Texas TXMAS purchasing program. Mr. Evans stated the proposed restroom facility at Pickering Park is being funded through the Quality of Life Fund, will have a split face block exterior and will match the existing colors of the park pavilion. Motion by Council Member Freed, seconded by Mayor Pro Tern Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A PRECAST RESTROOM FACILITY THROUGH AN ESTABLISHED STATE COOPERATIVE CONTRACT AND PROVIDING AN EFFECTIVE DATE ITEM 5. RESOLUTION, APPROVE TARRANT COUNTY CONTRACT, 37TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT STREET RECONSTRUCTION PROJECT Public Works Director Stan Laster recommended approval of a resolution approving the Tarrant County contract with Quality Excavation, Ltd. in the amount of$146,717.00 for the 37th Year Community Development Block Grant(CDBG) Street Reconstruction Project of the 500 block of East Franklin Street, and authorize Staff to forward the approval recommendation to Tarrant County. The street reconstruction project includes new curb and gutter, paving, sidewalks, handicap ramps and driveway approaches. 4 04/03/12 Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE 37TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT CONTRACTOR AND CONTRACT PRICE AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 6. Resolution Authorize Shade Structure Purchase Heritage Park Parks & Recreation Director recommended approval of a resolution authorizing the purchase of a shade structure for Heritage Park from The Playwell Group through an interlocal participation agreement with the Local Government Purchasing Cooperative (Buyboard) in the amount of $19,761.60. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A SHADE STRUCTURE FOR HERITAGE PARK THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 7. Resolution, Authorize Purchase Swimming Pool Sanitation Chemicals Parks & Recreation Director recommended approval of a resolution authorizing the purchase of swimming pool sanitation chemicals from DCC, Inc. through an interlocal participation agreement with the Local Government Purchasing Cooperative(Buyboard) in an amount not to exceed $18,000.00. 5 04/03/12 Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE SWIMMING POOL SANITATION CHEMICALS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 8. Resolution, Authorize Utility Vehicle and Greens Mower Purchase Director of Golf recommended approval of a resolution authorizing the purchase of a utility vehicle and a greens mower for the Golf Course from Professional Turf Products, L.P. through an interlocal participation agreement with the Local Government Purchasing Cooperative (Buyboard) in the amount of$49,967.24. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A UTILITY VEHICLE AND MOWER THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 9. Resolution, Authorize PlanetAir Golf Greens Aerator Purchase Director of Golf recommended approval of a resolution declaring KD Turf Renovation as the sole source provider and authorizing the purchase of a PlanetAir golf greens aerator for the Golf Course in the amount of$23,300.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 6 04/03/12 RESOLUTION NO. 2012-34 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO DECLARE KD TURF RENOVATION A SOLE SOURCE PROVIDER FOR A PLANETAIR GREENS AERATOR FOR THE GOLF COURSE AND PROVIDING AN EFFECTIVE DATE Item 10. Renew Vineyards Restroom and Cabin House Cleaning Services Annual Contract Parks & Recreation Director recommended approval of the renewal of the Vineyards Restroom and Cabin House Cleaning Services Annual Contract to TCB Landscaping, Inc. in the budgeted amount of$55,000.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 11. Renew Traffic Signs, Blanks and Sheeting Hardware Annual Contract Public Works Director recommended approval of the renewal of the Traffic Signs, Blanks and Sheeting Hardware Annual Contract to Vulcan Signs, on an as needed basis, in the budgeted amount of$31,000.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 12. Award Bid 378-2012 Concrete Curb Gutter and Flatwork Services Annual Contract Public Works Director recommended approval of the award of Bid 378-2012 Concrete Curb, Gutter and Flatwork Services Annual Contract to Manning Concrete, as primary vendor, and Estrada Concrete Company, as secondary vendor, for Public Works and other City departments on an as-needed basis. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 7 04/03/12 Item 13. Consideration of Minutes City Secretary recommended approval of the minutes of the March 20, 2012 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Council Member Lease, seconded by Mayor Pro Tem Wilbanks, offered a motion to adjourn the meeting at 8:12 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of April, 2012. APPROVED: William D. Tate Mayor ATTEST: Jodi C. Brown City Secretary 8