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HomeMy WebLinkAbout2020-01-07 Regular MeetingCITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, JANUARY 7, 2020 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:15 p.m. Dinner - City Council Conference Room 6:45 p.m. Call to Order of City Council Meeting - City Council Chambers 6:45 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:45 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, historic preservation (608 South Dooley Street) Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Council Member Chris Coy 3. Posting of the Colors and Pledges of Allegiance: Boy Scout Troop 928 CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council's consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 5. Parks and Recreation Director to present Parks and Recreation Department update. NEW BUSINESS 6. Consider an agreement with WGI Parking Planners for consulting work relative to wayfinding signage and the implementation of a city website parking map, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 7. Consider Resolution No. 2020-001 adopting the Tarrant County Hazard Mitigation Action Plan. Fire Chief recommends approval. 8. Consider the purchase and installation of synthetic grass from Synthetic Grass Pros. Parks and Recreation Director recommends approval. 9. Consider the purchase and installation of alarm push -bar devices at The REC of Grapevine from Fairway Supply Inc. Parks and Recreation Director and Public Works Director recommend approval. 10. Consider the purchase of a 2020 Harley-Davidson police motorcycle from Longhorn Harley-Davidson. Police Chief and Public Works Director recommend approval. 11. Consider the approval for the purchase of twelve Ford vehicles from Sam Pack's Five Star Ford. Public Works Director recommends approval. 12. Consider ratification of the emergency purchase of clarifier concrete crack repairs from Western Specialty Contractors. Public Works Director recommends approval. City Council January 7, 2020 Page 2 13. Consider approval for the award of an informal request for quote for replacement of isolation valves for High Service Pump No. 5. Public Works Director recommends approval. 14. Consider a waterline oversizing reimbursement to Westwood Development Group for the construction of a 12" water line along Northwest Highway and Ordinance No. 2020-001 appropriating funds. Public Works Director recommends approval. 15. Consider the minutes of the December 17, 2019 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on January 3, 2020 by 5:00 p.m. RA Tara Brooks, TRMC, CRM City Secretary F o -pFL iM LU � x s� �a If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council January 7, 2020 Page 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of January, 2020 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Chris Coy Duff O'Dell Paul Slechta Leon Leal Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs Matthew C.G. Boyle Tara Brooks Call to Order City Manager Assistant City Manager Assistant City Attorney City Secretary Mayor Pro Tem Freed called the meeting to order at 6:45 p.m. Item 1. Executive Session Mayor Pro Tem Freed announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, historic preservation (608 South Dooley Street) Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Mayor Tate joined the meeting in Executive Session at 6:47 p.m. The City Council recessed to the City Council Conference Room and began the closed session at 6:47 p.m. The closed session ended at 7:25 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. In regards to Section 551.072, City Manager Bruno Rumbelow requested Council authorize the acquisition of the R. J. Roberson Farmhouse under the terms proposed by the owner and authorize the City Manager to execute all associated documents and to take all other necessary action. Motion was made to authorize the acquisition of the R. J. Roberson Farmhouse under the terms proposed by the owner and authorize the City Manager to execute all associated documents and to take all other necessary action. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Mayor Tate called the regular meeting to order at 7:30 p.m. REGULAR MEETING Item 2. Invocation Council Member Coy delivered the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Boy Scout Troop 928 posted the colors and led the Pledges of Allegiance. Item 4. Citizen Comments Pam Braak, 520 Briarcraft Drive, Grapevine, representing the Grapevine Garden Club, thanked the City for the gardening and horticulture programs it provides. Deborah Boyle, 4105 Mapleridge Drive, Grapevine, representing the Botanical Garden Greenhouse thanked the City for the program to reintroduce native species back into the environment. Matt Taylor, 1710 Overlook Drive, Grapevine, thanked the City for the Parks and Recreation Go Wild Program. City Council January 7, 2020 Page 2 Dinah Cancellor, 890 Harbor Court, Grapevine, President of the Grapevine Garden Club, spoke about the Enhancing Our Natural World Program and thanked the City for the support of the Garden Club. Ray Chancellor, 890 Harbor Court, Grapevine, with the Southlake Ornithological Society thanked the City for the proclamation for Bird Sanctuary Week, and discussed the bird habitats in this area. Angelina Francis, 1721 Stoneway Drive, Grapevine, a student at Grapevine High School, thanked the City for the H.E.R.E. program. Alexandra Zavala, 1902 Shorewood, Grapevine, a student at Grapevine High School, thanked the City for the H.E.R.E. program. Noel Bennett, 2501 Bear Haven Drive, Grapevine, thanked the City for the H.E.R.E. program. Genesis Reyes-Petriz, 2100 Grayson Drive, Apartment 2100, Grapevine, J.J. Burton, 3604 Shady Brook Drive, Bedford, a teacher at Grapevine High School thanked the City for the ecological programs it provides for students. Sara Rayon, Hidden Lakes Cove, Jessika Calder Wilkinson, 3312 Lexington Avenue, Grapevine, thanked the City for he Go Wild Program. Paul Kocurek, 3312 Lexington Avenue, Grapevine, thanked the City for the Go Wild Program. Louisa Hilton, 2713 Pin Oaks Drive, Grapevine, a second grade teacher at Dove Elementary, thanked the City for the programs it provides to second graders, specifically the Go Wild Program. PRESENTATIONS Item 5. Parks and Recreation Director to present Parks and Recreation Department update. Parks and Recreation Director Kevin Mitchell presented this item to Council and highlighted the mission and vision of the department. He also discussed the accomplishments over the past year including $11.8 million in received grant funds, 93 community events, and over 18,000 memberships at The REC. He also highlighted the special needs programs, the Vineyards Campgrounds, the Lake Parks the associations with Keep Grapevine Beautiful and Friends of Grapevine Baseball and Softball, as well as the other partnerships including the Goodwill Summer Earn and Learn program. City Council January 7, 2020 Page 3 NEW BUSINESS Item 6. Consider an agreement with WGI Parking Planners for consulting work relative to wayfinding signage and the implementation of a City website parking map, and take any necessary action. Development Services Director Scott Williams presented this item and introduced Nicole Chinea with WGI Parking Partners who described the project and answered questions from Council. Motion was made to approve the agreement with WGI Parking Planners for consulting work relative to wayfinding signage and the implementation of a City website parking map. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 7. Consider Resolution No. 2020-001 adopting the Tarrant County Hazard Mitigation Action Plan. Fire Chief Darrell Brown recommended approval of the resolution adopting the Tarrant county Hazard Mitigation Action Plan. This plan ensures Tarrant County and participating entities comply with the Disaster Mitigation Act of 2000 and it's implementing regulations, which maintains eligibility to apply for federal technical assistance and post -disaster hazard mitigation project funding. The plan has been conditionally approved by the Federal Emergency Management Agency (FEMA). Motion was made to approve the consent agenda as presented. Motion: Rogers Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council January 7, 2020 Page 4 RESOLUTION NO. 2020-001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ADOPTING THE TARRANT COUNTY HAZARD MITIGATION ACTION PLAN AND PROVIDING FOR AN EFFECTIVE DATE Item 8. Consider the purchase and installation of synthetic grass from Synthetic Grass Pros. Parks and Recreation Director Mitchell recommended approval of the purchase and installation of synthetic grass to be installed at Bear Creek Dog Park and the Community Outreach Center for a total amount not to exceed $71,797. Prior to voting on the consent agenda, Council Member Rogers asked Parks and Recreation Director Mitchell about the amount of grass the City was purchasing. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 9. Consider the purchase and installation of alarm push -bar devices at The REC of Grapevine from Fairway Supply Inc. Parks and Recreation Director Mitchell and Public Works Director Bryan Beck recommended approval of the purchase and installation of alarm push -bar devices for a total amount not to exceed $20,465. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 10. Consider the purchase of a 2020 Harley-Davidson police motorcycle from Longhorn Harley-Davidson. Police Chief Mike Hamlin and Public Works Director Bryan Beck recommended approval of the purchase of a Harley-Davidson police motorcycle for an amount not to exceed $35,991. Motion was made to approve the consent agenda as presented. Motion: Rogers City Council January 7, 2020 Page 5 Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider the approval for the purchase of twelve Ford vehicles from Sam Pack's Five Star Ford. Public Works Director Beck recommended approval of the purchase of twelve Ford vehicles for Public Works, Parks, Utilities, Fire and Police for an estimated amount of $106,208. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 12. Consider ratification of the emergency purchase of clarifier concrete crack repairs from Western Specialty Contractors. Public Works Director Beck recommended approval of the ratification of the emergency purchase of clarifier concrete crack repairs for $32,900 that were required by TCEQ upon a recent inspection of the tanks. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider approval for the award of an informal request for quote for replacement of isolation valves for High Service Pump No. 5. Public Works Director Beck recommended approval of the award of the informal request for quote for replacement of isolation valves for an amount not to exceed $35,494. Council Member Rogers did have a question about the amount of grass we are purchasing as requested in item 8, which was answered by Parks and Recreation Director answered her question. Item 14. Consider a waterline oversizing reimbursement to Westwood Development Group for the construction of a 12" water line along Northwest Highway and Ordinance No. 2020-001 appropriating funds. City Council January 7, 2020 Page 6 Public Works Director Beck recommended approval of the reimbursement for waterline oversizing for an amount not to exceed $42,771. The development's demand requires a proposed 8" water line. The City's Master Plan calls for a 12" water line to serve future needs. As such, the City will require the developer to install a 12" water line and will reimburse the developer for the cost difference between the 8" and 12" line. Council Member Rogers did have a question about the amount of grass we are purchasing as requested in item 8, which was answered by Parks and Recreation Director answered her question. ORDINANCE NO. 2020-001 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $42,771 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 15. Consider the minutes of the December 17, 2019 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Council Member Rogers did have a question about the amount of grass we are purchasing as requested in item 8, which was answered by Parks and Recreation Director answered her question. ADJOURNMENT Motion was made to adjourn the meeting at 8:28 p.m. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 21 st day of January 21, 2020. APPROVED: William D. Tate GRgp� Mayor ATTEST: vi I Tara Brooks City Secretary City Council January 7, 2020 Page 7