HomeMy WebLinkAboutItem 08 - Utility Vehicle and Greens Mower °°' "IIIWIIIWW'IIIC
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: APRIL 3, 2012
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF A
UTILITY VEHICLE AND A GREENS MOWER THROUGH AN
INTERLOCAL PARTICIPATION AGREEMENT WITH THE LOCAL
GOVERNMENT PURCHASING COOPERATIVE (BUYBOARD)
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of a utility vehicle and a
greens mower for the Golf Course from Professional Turf Products, L.P. through an
interlocal participation agreement with the Local Government Purchasing Cooperative
(Buyboard).
FUNDING SOURCE:
Funding for this purchase is currently available in account 325-48860-340-12 (Capital
Equipment/ Machine Purchase Fund/ Machinery and Equipment/ Lake Enterprise Capital
Acquisitions) for the amount not to exceed $49,967.24.
BACKGROUND INFORMATION:
This purchase will be made in accordance with an existing interlocal participation agreement
with the Local Government Purchasing Cooperative(Buyboard)as allowed by Texas Local
Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Professional Turf
Products, L.P. under contract number 373-11. Golf staff reviewed the contract for
specification compliance and pricing and determined that the contract would provide the
best product and pricing for meeting the needs of the City. The Cooperative Purchasing
Agreement satisfies all bidding requirements under the Texas Local Government Code.
This purchase is for two items, a Toro Workman HDX-D diesel utility vehicle that replaces a
similar vehicle that was purchased seven years ago. The second item is a Toro
Greenmaster 3300 Tri Flex Hydraulic tee mower that replaces one purchased six years ago.
Standard City replacement policies for these machines are five years.
Staff recommends approval.
3/28/2012 1:26:27 PM
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
UTILITY VEHICLE AND MOWER THROUGH AN
ESTABLISHED INTERLOCAL AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a Cooperative Purchasing Program Agreement with other qualified entities in
the State of Texas; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Participation
Agreement with the Local Government Purchasing Cooperative (Buyboard)and wishes to
use established contracts meeting all State of Texas bidding requirements; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard) has
established a contract with Professional Turf Products L.P., contract#373-11,for Grounds
Maintenance Equipment; and
WHEREAS, the City Golf Course has a need to replace a utility vehicle and mower
that is passed its life expectancy.
NOW, THEREFORE, BE 11 IF RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of a utility vehicle and mower for the City Golf Course from Professional Turf Products L.P.
through an Interlocal Agreement with the Local Government Purchasing Cooperative
(Buyboard) for an amount not to exceed $49,967.24.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said products and services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 3rd day of April, 2012.
APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. NO. 2