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HomeMy WebLinkAbout2003-04-01 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, APRIL 1, 2003 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 7:00 P.M. CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted or this the 28th day of March, 2003 at 5:00 p.m. Lind Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 1st day of April, 2003 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:11 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to the closed session under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. 04/01/03 ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 8:10 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of April, 2003. APPROVED: 41:144"-"" William D. Tate Mayor ATTEST: ‘91ettr. wow Lind Huff City Secretary IAMA 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, APRIL 1, 2003 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member C. Shane Wilbanks CITIZEN COMMENTS PRESENTATION 1. Presentation by Deloitte & Touche of the City's annual audit for fiscal year ending September 30, 2002 in compliance with the City Charter, Article 3, Section 3.14. NEW BUSINESS 2. Consider award of Proposal 147-2003 Traffic Control System and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 3. Consider an ordinance abandoning a portion of a 15 foot drainage and utility easement located within Lot 20, Block 1, Lakeside Estates Four. Public Works Director recommends approval. 4. Consider an ordinance abandoning a portion of a 20 foot drainage easement located within Lot 1R, Block A, Tigue Grapevine Addition. Public Works Director recommends approval. 5. Consider a resolution declaring certain property as surplus and authorizing the property sale through sealed bid or public auction. Administrative Services Director recommends approval. 6. Consider award of an annual contract for mid-grade unleaded fuel to Superior Fuels and Lubricants and for diesel fuel to Reeder Distributors through an existing interlocal agreement with the City of Fort Worth. Public Works Director recommends approval. 7. Consider renewal of the contract with System Safety International to provide safety consulting services and authorization for the City Manager to execute the contract. Public Works Director recommends approval. 8. Consider Change Orders No. 1 & 2 to the Service Center Elevated Storage Tank Construction Contract and authorization for Staff to execute said change orders. Public Works Director recommends approval. 9. Consider the minutes of March 18, 2003 City Council meetings. City Secretary recommends approval as published. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 28th day of March, 2003 at 5:00 p.m. Lind Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of April, 2003 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:35 p.m. INVOCATION Council Member Wilbanks delivered the Invocation. ITEM 1. PRESENTATION, FISCAL YEAR 2002 AUDIT Administrative Services Director William Gaither introduced Mr. Terry Kyle, of Deloitte & Touche, who presented their audit of the City's 2002 financial statements in compliance with the requirements of the City Charter, Article 3, Section 3.14. Mr. Kyle reported the opinion letter states that the financial statements of the City of Grapevine present fairly the financial position of the City. The opinion rendered is an "unqualified opinion", meaning that there were no material exceptions found to the fairness criteria under which the records were analyzed. The audit also includes an audit of the Tax Increment Financing Districts (TIF's 1 and 2) which were also free of material exceptions. Council Member Stewart, on behalf of the Council Audit Committee, commended the City 04/01/03 Staff for the excellent audit report. k, ITEM 2. AWARD PROPOSAL 147-2003, TRAFFIC CONTROL SYSTEM Traffic Engineer Ramana Chinnakotla reviewed the Citywide Traffic Signal Improvements project involving designing and installing a state-of-the-art communication system to communicate with all traffic signals in the City (including state owned signals). The system would allow Staff to monitor and control all the traffic signals from a remote location. He recommended approval of the award of Proposal 147-2003 to Naztec, Inc. in the amount of $141,200.00 for the installation of a traffic control system that includes traffic signal hardware and software components. The projected completion date is July, 2003. Motion by Council Member Wilbanks, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 3. Ordinance, Abandon Drainage and Utility Easement, Lakeside Estates Four Public Works Director recommended approval of an ordinance abandoning five feet of a 15 foot drainage and utility easement located across the rear of Lot 20, Block 1, Lakeside Estates Four. Motion by Council Member Johnson, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2003-21 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A PORTION OF A DRAINAGE AND UTILITY EASEMENT IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 2 04/01/03 Item 4. Ordinance, Abandon Drainage Easement, Tique Grapevine Addition Public Works Director recommended approval of an ordinance abandoning a portion of a 20 foot drainage easement located within Lot 1R, Block A, Tigue Grapevine Addition. Motion by Council Member Johnson, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2003-22 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A PORTION OF A DRAINAGE EASEMENT IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 5. Resolution, Declaring Certain Property as Surplus/Authorizing Sale Administrative Services Director recommended approval of a resolution declaring certain property (vehicles and equipment) as surplus and authorizing the property sale through sealed bid or public auction. Motion by Council Member Johnson, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2003-11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE AND PROVIDING FOR THE AUTHORIZATION OF THE SALE OF SAID PROPERTY AND PROVIDING AN EFFECTIVE DATE Item 6. Award of Mid-Grade Unleaded Fuel/Diesel Fuel Annual Contract Public Works Director recommended award of an annual contract for mid-grade unleaded fuel to Superior Fuels and Lubricants and for diesel fuel to Reeder Distributors through an existing interlocal agreement with the City of Fort Worth. Motion by Council Member Johnson, seconded by Council Member Spencer, to approve 3 04/01/03 as recommended prevailed by the following vote: „ , Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 7. Renew Safety Consulting Services Contract Public Works Director recommended approval of the renewal of the contract with System Safety International in the amount of$18,000.00 to provide safety consulting services and authorization for the City Manager to execute the contract. Motion by Council Member Johnson, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 8. Change Orders No. 1 & 2, Service Center Elevated Storage Tank Construction Contract Public Works Director recommended approval of Change Orders No. 1 & 2 to the Service Center Elevated Storage Tank Construction Contract in the amounts of $12,560.00 and $10,498.85 respectively and authorization for Staff to execute said change orders. ow* Motion by Council Member Johnson, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 9. Consideration of Minutes City Secretary recommended approval of the minutes of the March 18, 2003 City Council meetings as published. Motion by Council Member Johnson, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 8:10 p.m. The motion prevailed by the following vote: 4 04/01/03 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of April, 2003. APPROVED: 4R:i544 William D. Tate Mayor ATTEST: Lind Huff City Secretary 5