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Home My WebLink About2003-07-01 Regular AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, JULY 1, 2003 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:15 P.M. CALL TO ORDER 1. Discuss Public Arts Program ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 27th day of J i4y;2003 at 5:00 p.m. ALI* S/,i(- 671 Jodi C. Brown Ass - ant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 1st day of July, 2003 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member C. Shane Wilbanks absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:38 p.m. ITEM 1. DISCUSS PROPOSED PUBLIC ARTS PROGRAM City Manager Roger Nelson reviewed the changes to the proposed ordinance that would • establish a Public Arts Program for the commissioning of art in public places, establish funding methods, establish a method of administering public art and provide for general guidelines. He noted the item would be on the July 15 City Council agenda. There was no action taken by the City Council. ADJOURNMENT Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 6:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks 07/01/03 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of July, 2003. APPROVED: 4Mit`-* William D. Tate Mayor ATTEST: A_..._ .i.. • Linea Huff II City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, JULY 1, 2003 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 27th day of June, 2003 at 5:00 p.m. Jo.r. Brown As tant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 1st day of July, 2003 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with C. Shane Wilbanks absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:01 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to the closed session under Section 551.087, Texas Government Code. 07/01/03 NOTE: City Council continued with the Regular City Council meeting in open session in IFOORIP the Council Chambers. ADJOURNMENT Council Member Spencer, seconded by Council Member Johnson, offered a motion to adjourn the meeting at 7:53 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of July, 2003. APPROVED: 4g: 44'• William D. Tate Mayor ATTEST: Lin a Huff 6 City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JULY 1, 2003 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Roy Stewart CITIZEN COMMENTS PRESENTATION 1. Teen Court Coordinator Amber Cartwright to present annual report. NEW BUSINESS 2. Consider a bill of sale for the transfer of a steam locomotive from the City of Victoria, Texas and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 3. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 6 Animals and Fowl, Section 6-30 Vaccinations; Certificates, Tags. Police Chief recommends approval. 4. Consider authorizing the purchase of a used locomotive from Great Western Railway of Colorado, L.L.C. for the Grapevine Vintage Railroad. Convention & Visitors Bureau Director recommends approval. 5. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-63 No Parking Zones, Restricted Parking Zones to establish a no parking/loading zone on Walnut Street. Public Works Director recommends approval. 6. Consider approval of the City's dedication of an extension to an existing easement for Verizon's construction of a MESA II DSLAM Cabinet in the northwest corner of the Fire Station #4 site. Public Works Director recommends approval. 7. Consider award of the Traffic Signal System Re-timing services contract to Kimley- Horn and Associates, Inc. and authorization for Staff to execute said contract. Public Works Director recommends approval. 8. Consider renewal of Bid 129-2002 Janitorial Supplies Annual Contract to Empire Paper Company. Administrative Services Director recommends approval. 9. Consider award of Bid 164-2003 Various Aggregates Annual Contract to U.S. Silica, Hanson Aggregates, and Top Way Properties. Public Works Director recommends approval. 10. Consider an ordinance revising the `no trespassing' security plan at the Grapevine Lake Dam during national security alerts. Assistant City Manager recommends approval. 11. Consider the minutes of the June 17, 2003 City Council meetings. City Secretary recommends approval as published. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 27th day of June, 2003 at 5:00 p.m. 4111044 _dOr aJk--- _- Jo• Brown As. : ant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of July, 2003 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member C. Shane Wilbanks absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager f4 , CALL TO ORDER Mayor Tate called the meeting to order at 7:30 p.m. INVOCATION Council Member Stewart delivered the Invocation. ITEM 1. PRESENTATION, METROPORT TEEN COURT ANNUAL REPORT Teen Court Coordinator Amber Cartwright presented a brief history and the annual report for Metroport Teen Court that is comprised of the Cities of Grapevine, Colleyville and Southlake. The voluntary program allows juvenile Class C misdemeanor offenders to "pay" for their citation through community service and involvement in the judicial process. Teen Court is a "hands on" educational opportunity which allows teen offenders and teen volunteers to better understand our system of justice. ITEM 2. ACQUISITION OF STEAM LOCOMOTIVE Convention & Visitors Bureau Director P. W. McCallum requested approval of a bill of sale for the transfer of Southern Pacific Steam Engine 771 from the City of Victoria, Texas to 07/01/03 the City of Grapevine. The City would have up to 90 days to relocate the engine to Grapevine and 12 months to determine if it is in operating condition. If the engine is operational, it must be placed in service within two years; and if it is not operational, Grapevine may choose to place the engine on static display. Mr. McCallum stated the engine would be moved to Grapevine by rail and placed in Grapevine's roundhouse facility for evaluation and restoration. Mr. McCallum stated he anticipates that most of the cost to transport the engine by rail will be donated by the Union Pacific. Council Member Spencer, seconded by Council Member Johnson, offered a motion to approve the bill of sale as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 3. Ordinance, Amend Chapter 6 Animals and Fowl ta.co Police Chief recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 6 Animals and Fowl, Section 6-30 Vaccinations; Certificates, Tags. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks ORDINANCE NO. 2003-40 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 6 ANIMALS AND FOWL, RELATIVE TO ARTICLE II DOGS AND CATS, DIVISION 2 RABIES CONTROL; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN 2 07/01/03 EFFECTIVE DATE Item 4. Purchase Diesel Locomotive Convention & Visitors Bureau Director recommended approval of the purchase of a used locomotive from Great Western Railway of Colorado, L.L.C. in the amount of$18,000.00 for the Grapevine Vintage Railroad. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks Item 5. Ordinance, Amend Chapter 23 Traffic Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-63 No Parking Zones, Restricted Parking Zones to establish a no parking/loading zone on Walnut Street. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks ORDINANCE NO. 2003-41 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, SECTION 23-63 RELATIVE TO NO PARKING ZONES, RESTRICTED PARKING ZONES; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 6. Verizon Easement Dedication 3 07/01/03 Public Works Director recommended approval of the City's dedication of an extension to an existing easement for Verizon's construction of a MESA II DSLAM Cabinet in the northwest corner of the Fire Station #4 site. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks Item 7. Award Traffic Signal System Re-timing Services Contract Public Works Director recommended award of the Traffic Signal System Re-timing Services contract to Kimley-Horn and Associates, Inc. in an amount not to exceed $94,500.00 and authorization for Staff to execute said contract. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks Item 8. Renew Bid 129-2002 Janitorial Supplies Annual Contract Administrative Services Director recommended approval of the renewal of Bid 129-2002 Janitorial Supplies Annual Contract to Empire Paper Company. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks Item 9. Award Bid 164-2003 Various Aggregates Annual Contract Public Works Director recommended approval of the award of Bid 164-2003 Various Aggregates Annual Contract to U.S. Silica, Hanson Aggregates, and Top Way Properties. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: 4 07/01/03 Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks Item 10. Ordinance, Amending Ordinance No. 2003-23 No Trespassing Areas Assistant City Manager recommended approval of an ordinance amending Ordinance No. 2003-23 revising the `no trespassing' security plan at the Grapevine Lake Dam during national security alerts. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks ORDINANCE NO. 2003-42 AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS AMENDING ORDINANCE 2003-23 CONCERNING THE DESIGNATION OF CERTAIN AREAS OF GRAPEVINE LAKE PROPERTY AS NO TRESPASSING ZONES; AUTHORIZING THE CITY MANAGER TO DESIGNATE NO TRESPASSING AREAS; PROVIDING FOR SIGNS TO BE POSTED ACCORDINGLY; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; PROVIDING A SEVERABILITY CLAUSE AND DECLARING AN EMERGENCY Item 11. Consideration of Minutes City Secretary recommended approval of the minutes of the June 17, 2003 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks ADJOURNMENT Council Member Spencer, seconded by Council Member Johnson, offered a motion to adjourn the meeting at 7:53 p.m. The motion prevailed by the following vote: 5 07/01/03 Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of July, 2003. APPROVED: 4i "` William D. Tate Mayor ATTEST: Linea Huff City Secretary 6