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HomeMy WebLinkAbout2003-09-02 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, SEPTEMBER 2, 2003 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:15 P.M. CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. The sale, lease, or acquisition of real property relative to Dooley Street pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. C. Personnel relative to employment and disciplinary issues, Police Department, pursuant to Section 551.074, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real property, conference with employees and personnel under Sections 551.072, 551.087 and 551.074, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 29th day of August, 2003 at 5:00 p.m. 414 J•�C. Brown A' istant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 2nd day of September, 2003 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member C. Shane Wilbanks absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:30 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) the sale, lease, or acquisition of real property relative to Dooley Street; (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations; and (C) personnel relative to employment and disciplinary issues, Police Department under Sections 551.072, 551.087 and 551.074 Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to the closed session under Sections 551.072, 551.087 and 551.074, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Spencer, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:25 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of September, 2003. APPROVED: 4Mi°` -` •000 William D. Tate Mayor ATTEST: Lin a Huff *it' City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, SEPTEMBER 2, 2003 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Clydene Johnson CITIZEN COMMENTS PRESENTATION 1. Grapevine Heritage Foundation Board Member LuAnn Gatts to give an update on usage of the Palace Arts Center. 2. Traffic Engineer Ramana Chinnakotla to provide an update on traffic signals. PUBLIC HEARING 3. Council to conduct a public hearing on the proposed FY2003-2004 Annual Budget and take any necessary action. NEW BUSINESS 4. Consider authorizing the City Manager to execute a Tax Increment Finance Reimbursement Agreement with Polar Ice Entertainment, Inc. in an amount not to exceed $400,000, and approval of a resolution authorizing the expenditure of up to $400,000 of undesignated fund balance in Tax Increment Finance (TIF) District No. 1 towards the funding of such Reimbursement Agreement and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 5. Consider canceling the November 4, 2003 City Council meeting to allow the City Council to participate in the festival exchange program with Foley, Alabama. Staff recommends approval. 6. Consider approval of a resolution authorizing the sale of surplus property located at 204 South Dooley Street (Deacon House) and setting a minimum bid price. Staff recommends approval. 7. Consider approving modifications to the fee schedule relating to boat ramp passes on City-leased Corps of Engineers property at Lake Grapevine. Parks and Recreation Director recommends approval. 8. Consider approval of a resolution approving an Electrical Energy Supply Agreement as part of the Houston-Galveston Area Council Energy Purchasing Corporation program with TXU Energy and authorizing the City Manager or Assistant City Manager to execute said agreement. Public Works Director recommends approval. 9. Consider award of Bid 163-2003 to the lowest and best bidder meeting specifications, Clifford Power Systems, Inc. for the purchase and site delivery of a packaged engine generator system and authorizing Staff to execute the necessary contract documents. Public Works Director recommends approval. 10. Consider approval of Bid 168-2003 Concrete Construction Services Annual Contract to the lowest and best bidders meeting specifications: REC General Contractors as primary supplier; Manning Concrete Sawing as secondary supplier and Ed. A. Wilson as third supplier to perform concrete construction services on an as needed basis. Public Works Director recommends approval. 11. Consider approval of the termination of the Water Supply Agreement between Opryland Hotel — Texas Limited Partnership and the City of Grapevine and authorizing Staff to execute said agreement termination. Public Works Director recommends approval. 12. Consider approval of a resolution declaring SHI-Government Solutions Company a sole source provider for the purchase of a service and maintenance contract covering various software licenses. Assistant City Manager recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 29th day of August, 2003 at 5:00 p.m. Jod. . Brown Ass tant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of September, 2003 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member C. Shane Wilbanks absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:45 p.m. INVOCATION Council Member Johnson delivered the Invocation. ITEM 1A. CITIZENS COMMENTS Mr. Chuck Bultmann, 415 South Main Street (Good Things for All Seasons), stated that as a business owner on Main Street he had not experienced any problems during any of the festivals by being in the enclosed footprint of the festivals. Mr. Pat Fairchild, 334 South Main Street (Pueblo Connection) expressed his support for the inclusion of Barton Street on an experimental basis in the festival grounds during GrapeFest 2003. Mayor Tate noted that the Council would evaluate the closing of Barton Street after GrapeFest 2003 to determine its effect on the business community as well as impact on the citizens. 09/02/03 ITEM 1. PALACE ARTS CENTER UPDATE IOW Ms. LuAnn Gatts, Grapevine Heritage Foundation Board Member, addressed the City Council relative to the usage of the Palace Theatre and Lancaster Theatre during the past year. She noted that there had been almost 47,000 guests at the Palace Theatre and almost 20,000 guests at the Lancaster Theatre with the majority of those users (corporate and personal) from outside the City. She reported the Grapevine Opry is the mainstay at the Palace Theatre and continues to bring revenue to the City. She commented that it is a challenge to continue and increase the programming, both educational and entertainment, at the Palace Arts Center. She stated that volunteers are the mainstay in the operation of the Palace Arts Center and noted that a program is being developed to recognize and reward those volunteers. Ms. Gatts expressed the Grapevine Heritage Foundation's appreciation to the Mayor, City Council and City Staff for their support of the Palace Arts Center. ITEM 2. TRAFFIC SIGNAL UPDATE Traffic Engineer Ramana Chinnakotla presented an update of the City of Grapevine's Computerized Traffic Control System Project. He stated that in June, 2002, the City took over the maintenance of the 57 traffic signals in Grapevine (17 City owned and 40 State owned). The $555,600.00 project has been funded by a Federal grant, as well as State and local funding. He stated that the installation of equipment and software at each signal has been completed and the fiber links are currently being tested. Motorists should see an improvement in travel times starting in October on the following corridors: Northwest Highway, State Highway 26, Main Street and William D. Tate Avenue and Ball Street. ITEM 3. PUBLIC HEARING, FISCAL YEAR 2003-2004 ANNUAL BUDGET Mayor Tate declared the public hearing open. City Manager Roger Nelson stated the public hearing was being held pursuant to City Charter requirements. He presented the $97 million budget for Fiscal Year 2003-2004. He stated the budget represents the beginning of recovery from difficulties with regards to the recession and the terrorist attack of 9/11. He stated there has been a growth in sales tax and that property taxes are beginning to stabilize. He noted that in lieu of merit raises and salary scale adjustments, the budget includes funding for a lump sum payment equal to 3% of an employee's salary, contingent upon available revenues after the beginning of calendar year 2004. The general fund budget is $39,700,463.00 with a tax rate of$0.366 per $100.00 valuation, the same as last year's and shows $392,000.00 in revenues over expenditures. The Debt Fund is healthy with $65,000.00 contributed to the fund balance. He noted the Utility, Golf and Convention &Visitors Bureau Funds are beginning to recover from the recession. As a result of these conditions, the FY2004 Budget follows the trend of the last two years, with support for existing programs and little expansion to increased service levels. 2 09/02/03 Mayor Tate invited guests present to comment regarding the proposed budget. No one wished to speak. Council Member Johnson, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks City Manager Nelson stated there would be a Special City Council meeting on Tuesday, September 9, 2003 at 5:00 p.m. at City Hall to consider ordinances adopting the 2003- 2004 budget and tax rate. ITEM 4. TAX INCREMENT FINANCE REIMBURSEMENT AGREEMENT, POLAR ICE ENTERTAINMENT, INC. RESOLUTION AUTHORIZING TAX INCREMENT FINANCE DISTRICT NO. 1 FUNDING City Manager Nelson requested approval of a Tax Increment Finance Reimbursement Agreement and resolution authorizing the expenditure of up to $400,000.00 over the next two fiscal years of undesignated fund balance in Tax Increment Finance (TIF) District No. 1 to Polar Ice Entertainment, Inc. in exchange for various considerations from Polar Ice Entertainment, Inc. for a period of up to seven years. The City's investment will allow Grapevine to have the fifth StarCenter in the metroplex for a fraction of the cost that other cities have paid for such a facility. In exchange for the investment from the TIF's fund balance, the local high school club teams are guaranteed prime time ice usage at no cost for the seven year life of the agreement. The City's Parks and Recreation Department is also granted the right to conduct "Learn to Skate" programs at no cost to the City for ice time for Grapevine residents. There are also, as yet undetermined, "community relations events" that will be provided for the residents of Grapevine as a part of the agreement. Motion by Council Member Freed, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks RESOLUTION NO. 2003-27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE EXPENDITURE OF UP TO $400,000 OF UNDESIGNATED FUND BALANCE IN TAX INCREMENT FINANCE (TIF) DISTRICT NO. 1 TOWARDS THE FUNDING OF A RECREATION FACILITY AND PROVIDING AN EFFECTIVE DATE 3 09/02/03 CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 5. Cancel November 4, 2003 City Council Meeting Staff recommended canceling the November 4, 2003 City Council meeting to allow the City Council to participate in the festival exchange program with Foley, Alabama. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks Item 6. Resolution, Authorize Sale of Surplus Property, 204 South Dooley Street Staff recommended approval of a resolution authorizing the sale of surplus property located at 204 South Dooley Street (Deacon House) and setting a minimum bid price of $121,000.00. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks RESOLUTION NO. 2003-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE, IN ACCORDANCE WITH EXHIBIT "A"; PROVIDING FOR THE AUTHORIZATION OF THE SALE OF SAID PROPERTY; AND PROVIDING AN EFFECTIVE DATE Item 7. Fee Schedule Modifications, City Leased Corps of Engineers Property, Lake Grapevine 1 Parks & Recreation Director recommended approval of lowering the fee schedule relating to boat ramp passes on City-leased Corps of Engineers property at Lake Grapevine for the 4 09/02/03 remainder of the 2003 calendar year. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks Item 8. Resolution, Electricity Supply Agreement Public Works Director recommended approval of a resolution authorizing an Electrical Energy Supply Agreement as part of the Houston-Galveston Area Council Energy Purchasing Corporation program with TXU Energy and authorizing the City Manager or Assistant City Manager to execute said agreement. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks RESOLUTION NO. 2003-29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROVING AND AUTHORIZING EXECUTION OF A "SUPPLY AGREEMENT" WITH A RETAIL ELECTRIC PROVIDER, APPOINTING AUTHORIZED REPRESENTATIVE(S) AND PROVIDING AN EFFECTIVE DATE Item 9. Award Bid 163-2003 Packaged Engine Generator System Public Works Director recommended approval of the award of Bid 163-2003 to the lowest and best bidder meeting specifications, Clifford Power Systems, Inc. for the purchase and site delivery of a packaged engine generator system in the amount of $30,679.00 and authorization for Staff to execute the necessary contract documents. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks 5 09/02/03 Item 10. Award Bid 168-2003 Concrete Construction Services Annual Contract Public Works Director recommended approval of the award of Bid 168-2003 Concrete Construction Services Annual Contract to the lowest and best bidders meeting specifications: REC General Contractors as primary supplier; Manning Concrete Sawing as secondary supplier and Ed. A. Wilson as third supplier to perform concrete construction services on an as needed basis. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks Item 11. Termination of Water Supply Agreement Public Works Director recommended approval of the termination of the Water Supply Agreement between Opryland Hotel —Texas Limited Partnership and the City of Grapevine and authorizing Staff to execute said agreement termination. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks Item 12. Resolution, Sole Source Provider, Maintenance Agreement, Groupwise and Network Software Assistant City Manager recommended approval of a resolution declaring SHI-Government Solutions Company a sole source provider for the purchase of a service and maintenance contract in the amount of $19,659.00 covering various software licenses. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks RESOLUTION NO. 2003-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF A 6 09/02/03 MAINTENANCE AGREEMENT; DETERMINING THAT THE MAINTENANCE IS AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Council Member Spencer, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:25 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of September, 2003. APPROVED: William D. Tate Mayor ATTEST: L 4i4qj uff City Secretary 7