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HomeMy WebLinkAbout2003-11-18 Joint Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, NOVEMBER 18, 2003 AT 6:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 5:45 P.M. CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 14th day of November, 2003 at 5:00 p.m. � < &. %14.41: Lin•a Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 18th day of November, 2003 at 6:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:07 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson requested the City Council approve an amendment to the Convention Development and Marketing Agreement between the City of Grapevine and Gaylord Opryland Hotel-Texas Limited Partnership originally entered into in 1999. 11/18/03 Council Member Spencer, seconded by Council Member Freed, offered a motion to pow approve the amendment to the Convention Development and Marketing Agreement as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 2nd day of December, 2003. APPROVED: •y William D. Tate Mayor ATTEST: Linda Huff City Secretary MORO 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL PLANNING & ZONING COMMISSION MEETING TUESDAY, NOVEMBER 18, 2003 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Commissioner Rob Undersander JOINT PUBLIC HEARINGS 1. City Council and Planning & Zoning Commission to conduct a public hearing relative to Zoning Application Z03-08 and Conditional Use Application CU03-46 filed by Mr. Kosse Maykus for property located at the southwest corner of Timberline Drive and William D. Tate Avenue. The zoning application requests rezoning of approximately 2.326 acres from "CC" Community Commercial District Regulations to "PO" Professional Office District Regulations. The conditional use application requests a permit to establish a planned office center. .w; 2. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU03-43 filed by Midnight Rodeo/Hondo's requesting a conditional use permit to amend the site plan approved by Ordinance No. 2002-51 for the possession, storage, retail sale and on-premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with a restaurant/dance club. The property is located at 3000 Grapevine Mills Parkway, Suite 611 and is zoned "CC" Community Commercial District Regulations. Applicant has requested to table the public hearing to the December 16, 2003 meeting. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Joint City Council and Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 14th day of November, 2003 at 5:00 p.m. oftAt.t..4w Linda Huff L�� l� City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, NOVEMBER 18, 2003 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS NEW BUSINESS 3. Keep Grapevine Beautiful Chairperson John Rath to present the committee's annual report. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 4. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-34 Left Turns Prohibited relative to the Wal-Mart Shopping Center on State Highway 26. Public Works Director recommends approval. 5. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-26 Speed Limits-Schedule for Certain Public Streets and Ways relative to Lakeside Parkway and Freeport Parkway. Public Works Director recommends approval. 6. Consider approval of an engineering services contract with Chiang, Patel & Yerby, Inc. for the design of the replacement of undersized waterlines in designated areas of the City. Public Works Director recommends approval. 7. Consider an ordinance abandoning street right-of-way for Regional Road and a portion of Industrial Boulevard. Public Works Director recommends approval. 8. Consider a resolution authorizing a street lighting service agreement with Oncor Electric Delivery Company. Assistant to the City Manager recommends approval. 9. Reconsider motion approving Ordinance No. 2003-13 adopted March 18, 2003 to correct typographical errors in said ordinance that amended the Grapevine Code of Ordinances, Chapter 16 Parks and Recreation, Article III, Grapevine Lake and Reservoir Area relative to the management of the U. S. Corps of Engineer's property. City Secretary recommends approval. 10. Consider a resolution declaring a sole source provider for the purchase of a Sky Watch Mobile Surveillance System and take any necessary action. 11. Consider a resolution declaring Brodart McNaughton Book Service as the sole source provider to provide book services to the Grapevine Library. Library Director recommends approval. 12. Consider a resolution authorizing the purchase of police vehicles through an inter- local agreement with the Tarrant County Purchasing Cooperative. Public Works Director recommends approval. 13. Consider a resolution to establish an annual contract through an interlocal cooperative agreement with the County of Los Angeles for the purchase of office supplies from Office Depot. Administrative Services Director recommends approval. 14. Consider authorizing the sale of Lot 39, Block 3, Placid Peninsula Addition (2841 Placid Circle) to the highest bidder in the amount of $45,500.00. Public Works Director recommends approval. 15. Consider the minutes of the October 15 and 21, 2003 City Council meetings. City Secretary recommends approval as published. Pursuant to the Texas Open Meetings Acts, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. PLANNING & ZONING COMMISSION RECOMMENDATIONS 16. Consider the recommendation of the Planning & Zoning Commission relative to Zoning Application Z03-08 (Kosse Maykus) and a subsequent ordinance, if applicable. 17. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU03-46 (Kosse Maykus) and a subsequent ordinance, if applicable. 18. Consider the recommendation of the Planning & Zoning Commission relative to the preliminary plat of Lots 1-3, Block 1, Timberline Office Park and take any necessary action. 19. Consider the recommendation of the Planning & Zoning Commission relative to the final plat of Lots 1-3, Block 1, Timberline Office Park and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 14th day of November, 2003 at 5:00 p.m. Lin a Huff City Secretary AGENDA CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, NOVEMBER 18, 2003 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER WORK SESSION 1. Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the November 18, 2003 public hearing. ADJOURNMENT If you plan to attend this briefing session and you have a disability that requires special arrangements at the meeting, please contact the office of Development Services at (817) 410-3154 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et. seq. Acts of the 1993 Texas Legislature, the Planning and Zoning Commission Briefing Session Agenda was prepared and posted on this the 14th day of November, 2003 at 5:00 p.m. i da Huff City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, NOVEMBER 18, 2003 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET NEW BUSINESS 1. Consider Zoning Application Z03-08 (Kosse Maykus) and make a recommendation to the City Council. 2. Consider Conditional Use Application CU03-46 (Kosse Maykus) and make a recommendation to the City Council. 3. Consider the preliminary plat of Lots 1-3, Block 1, Timberline Office Park and make a recommendation to the City Council. 4. Consider the final plat of Lots 1-3, Block 1, Timberline Office Park and make a recommendation to the City Council. CONSIDERATION OF MINUTES 5. Consider the minutes of the October 21, 2003 Planning & Zoning Commission meetings and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 14th day of November, 2003 at 5:00 p.m. Lin a Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 18th day of November, 2003 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Chris Coy Member Betty Wilson Member Rob Undersander Member Becky St. John Alternate Paul Jennings Alternate constituting a quorum, with Commissioners Kevin Busbee and Danette Murray absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:30 p.m. INVOCATION Commissioner Undersander delivered the Invocation. ITEM 1. PUBLIC HEARING, ZONING APPLICATION Z03-08 AND CONDITIONAL USE APPLICATION CU030-46 KOSSE MAYKUS 11/18/03 POW Mayor Tate declared the public hearing open. Planner Ron Stombaugh reported Zoning Application Z03-08 and Conditional Use Application CU03-46 had been filed by Mr. Kosse Maykus for property located at the southwest corner of Timberline Drive and William D. Tate Avenue. The zoning application requests rezoning of approximately 2.326 acres from "CC" Community Commercial District Regulations to "PO" Professional Office District Regulations. The conditional use application requests a permit to develop a planned office center in three phases. Mr. Kosse Maykus requested favorable consideration of the application. Brief discussion ensued that the developer would comply with the City's lighting ordinance so the development would not impact adjacent neighborhoods. Mr. Maykus stated there would not be any electrical panels or air conditioning units on the east and north elevations of the building. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and City Secretary Huff reported the Council and Commission had been copied the one letter of support. Commissioner Wilson, seconded by Commissioner Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: 11111" Ayes: Oliver, Coy, Fry, Wilson, Undersander, St. John & Jennings Nays: None Mayor Pro Tem Ware, seconded by Council Member Stewart, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 2. PUBLIC HEARING, CONDIITONAL USE APPLICATION CU03-43 MIDNIGHT RODEO/HONDO'S Mayor Tate declared the public hearing open. Planer Stombaugh reported the applicant had requested to table the public hearing for Conditional Use Application CU03-43 to the December 16, 2003 meeting. The application was filed by Midnight Rodeo/Hondo's requesting a conditional use permit to amend the site plan approved by Ordinance No. 2002-51 for the possession, storage, retail sale and on- premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with a restaurant/dance club at Grapevine Mills Mall. The property is located .O„ at 3000 Grapevine Mills Parkway, Suite 611 and is zoned "CC" Community Commercial District Regulations. 2 11/18/03 Commissioner Undersander, seconded by Commissioner St. John, offered a motion to table the public hearing to the December 16, 2003 meeting. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Busbee, Murray, Wilson & Undersander Nays: None Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to table the public hearing to the December 16, 2003 meeting. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 3. PRESENTATION, KEEP GRAPEVINE BEAUTIFUL Mr. John Rath, President of Keep Grapevine Beautiful, presented the 2003 Annual Report of Keep Grapevine Beautiful. He then presented Mayor Tate a certificate from Keep Texas Beautiful recognizing the leadership of the City for taking the responsibility of supporting recycling in the workplace and community, Household Hazardous Waste collection events, environmental education and other worthy environmental causes to further enhance our community. CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. City Manager Nelson removed Item 14 Authorize Sale of Lot 39, Block 3, Placid Peninsula Addition. Item 4. Ordinance, Amend Chapter 23 Traffic, Left Turns Prohibited Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-34 Left Turns Prohibited relative to the Wal-Mart Shopping Center on State Highway 26. 3 11/18/03 Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2003-72 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, SECTION 23-34, LEFT TURNS PROHIBITED; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 5. Ordinance, Amend Chapter 23 Speed Limits PIM Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-26 Speed Limits-Schedule for Certain ommilb Public Streets and Ways relative to Lakeside Parkway and Freeport Parkway. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2003-73 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 23 TRAFFIC, SECTION 23-26 SCHEDULES FOR CERTAIN PUBLIC STREETS AND WAYS, ALTERING THE PRIMA FACIE SPEED LIMITS ESTABLISHED FOR VEHICLES UNDER THE PROVISIONS OF SECTIONS 167 AND 169 OF ARTICLE XIX, R.C.S. 6701 d, UNIFORM ACT REGULATING TRAFFIC ON HIGHWAYS, UPON THE BASIS OF AN ENGINEERING AND TRAFFIC INVESTIGATION UPON CERTAIN STREETS AND HIGHWAYS, OR PARTS THEREOF, WITHIN THE CORPORATE LIMITS OF THE CITY OF GRAPEVINE AS SET 4 11/18/03 OUT IN THE ORDINANCE; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 6. Engineering Services Contract, Replacement of Waterlines, Chiang, Patel & Yerby, Inc. Public Works Director recommended approval of an engineering services contract with Chiang, Patel & Yerby, Inc. in an amount not to exceed $49,385.00 for the design of the replacement of undersized waterlines in designated areas of the City and authorization for the City Manager to execute said contract. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 7. Ordinance, Abandon Street Right-of-Way, Regional Road and Industrial Boulevard Public Works Director recommended approval of an ordinance abandoning a 65,048 square foot segment of Industrial Boulevard and all of Regional Road (45,453 square feet) located on Lots 1 and 2, Block 1, Wal-Mart Addition. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2003-74 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A PORTION OF THE INDUSTRIAL BOULEVARD RIGHT-OF- WAY AND ALL OF THE REGIONAL ROAD RIGHT-OF-WAY IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER 5 11/18/03 DESCRIBED; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 8. Resolution, Street Lighting Service Agreement, Oncor Electric Delivery Company Assistant to the City Manager recommended approval of a resolution authorizing a street lighting service agreement with Oncor Electric Delivery Company. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2003-36 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE EXECUTION OF A STREET LIGHT AGREEMENT WITH ONCOR ELECTRIC DELIVERY COMPANY REGARDING TARIFFS AND PROCEDURES FOR DELIVERY OF STREET LIGHTING SERVICES AND PROVIDING AN EFFECTIVE DATE "'NW Item 9. Reconsider Motion, Ordinance No. 2003-13, Chapter 16 Parks and Recreation City Secretary recommended the City Council reconsider the motion approving Ordinance No. 2003-13 adopted March 18, 2003 to correct typographical errors in said ordinance that amended the Grapevine Code of Ordinances, Chapter 16 Parks and Recreation, Article III, Grapevine Lake and Reservoir Area relative to the management of the U. S. Corps of Engineer's property. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2003-13 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS CORRECTING AND REPLACING ORDINANCE NO. 2003-13 AS ADOPTED MARCH 18, 2003 AMENDING CHAPTER 16 PARKS AND RECREATION, pow ARTICLE III, GRAPEVINE LAKE AND RESERVOIR AREA RELATIVE TO MANAGEMENT OF THE U.S. CORPS OF 11/18/03 ENGINEER'S PROPERTY; PROVIDING A CLAUSE RELATING TO SEVERABILITY; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 10. Resolution, Sole Source, Sky Watch Mobile Surveillance System Police Chief recommended approval of a resolution declaring New Heights Manufacturing, Inc. as the sole source provider for the purchase of a Sky Watch Mobile Surveillance System in the amount of$44,916.00. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2003-37 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF A MOBILE SURVEILLANCE SYSTEM THAT IS AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 11. Resolution, Sole Source, Brodart McNaughton Book Service Library Director recommends approval of a resolution declaring Brodart McNaughton Book Service as the sole source provider to provide book services for a total annual amount of $18,113.34 to the Grapevine Library. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2003-38 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING A CONTRACT TO BRODART MCNAUGHTON BOOK SERVICE TO PROVIDE BOOK SERVICES TO THE GRAPEVINE LIBRARY; 7 11/18/03 AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE Item 12. Resolution, Purchase Police Vehicles Public Works Director recommended approval of a resolution authorizing the purchase of police vehicles through an inter-local agreement with the Tarrant County Purchasing Cooperative in an amount not to exceed $43,536.00. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2003-39 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO PURCHASE VEHICLES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT WITH THE TARRANT COUNTY PURCHASING COOPERATIVE AND PROVIDING AN EFFECTIVE DATE Item 13. Resolution, Purchase Office Supplies, Interlocal Agreement, Office Depot Administrative Services Director recommended approval of a resolution to establish an annual contract through an interlocal cooperative agreement with the County of Los Angeles for the purchase of office supplies from Office Depot. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2003-40 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ESTABLISH- MENT OF AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF GRAPEVINE AND THE COUNTY OF LOS ANGELES FOR THE PROCUREMENT OF OFFICE SUPPLIES FROM A NATIONAL CONTRACT AWARDED TO OFFICE DEPOT AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE 8 11/18/03 Item 14. Authorize Sale of Lot 39, Block 3, Placid Peninsula Addition City Manager Nelson removed this item from the agenda. The item was not discussed. Item 15. Consideration of Minutes City Secretary recommended approval of the minutes of the October 15 and 21, 2003 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 16. PLANNING & ZONING COMMISSION RECOMMENDATION ZONING APPLICATION Z03-08 KOSSE MAYKUS Chairman Larry Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Zoning Application Z03-03 filed by Kosse Maykus granting rezoning of approximately 2.326 acres from "CC" Community Commercial District Regulations to "PO" Professional Office District Regulations. The subject property is located at the southwest corner of Timberline Drive and William D. Tate Avenue. Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to accept the Commission's recommendation and approve the ordinance granting the rezoning. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2003-75 AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z03-08 ON A TRACT OF LAND OUT OF THE W. D. SHEPHERD SURVEY, ABSTRACT NO. 1393, DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS TO "PO" PROFESSIONAL 9 11/18/03 OFFICE DISTRICT REGULATIONS; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 17. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU03-46 KOSSE MAYKUS Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU03-46 filed by Kosse Maykus granting a conditional use permit to establish a planned officer center at the southwest corner of Timberline Drive and William D. Tate Avenue. Council Member Johnson, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2003-76 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU03-46 FOR THE DEVELOPMENT OF A PLANNED OFFICE CENTER IN A DISTRICT ZONED "PO" PROFESSIONAL OFFICE DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL , 10 11/18/03 WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 18. PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT LOTS 1-3, BLOCK 1, TIMBERLINE OFFICE PARK Chairman Oliver reported the Commission voted 7-0 for approval of the Statement of Findings and the preliminary plat of Lots 1-3, Block 1, Timberline Office Park. The 2.326 acre property is being platted for the development of an office building at the intersection of Timberline Drive and William D. Tate Avenue. Council Member Johnson, seconded by Council Member Wilbanks, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the preliminary plat of Lots 1-3, Block 1, Timberline Office Park. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 19. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOTS 1-3, BLOCK 1, TIMBERLINE OFFICE PARK Chairman Oliver reported the Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lots 1-3, Block 1, Timberline Office Park. The subject 2.326 acre property is being platted for the development of an office building at the intersection of Timberline Drive and William D. Tate Avenue. Council Member Freed, seconded by Mayor Pro Tem Ware, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 1-3, Block 1, Timberline Office Park. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Johnson , offered a motion to adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 11 11/18/03 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 2nd day of December, 2003. APPROVED: William D. Tate Mayor ATTEST: civAh.:4a, 7 Linda Huff City Secretary mow wow 12