HomeMy WebLinkAbout2014-01-07 Regular MeetingAGENDA
CITY OF GRAPEVINE, TEXAS
SPECIAL CITY COUNCIL MEETING WORKSHOP
TUESDAY, JANUARY 7, 2014 AT 6:30 P.M.
CITY COUNCIL CONFERENCE ROOM
SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS 76051
CALL TO ORDER
1 . Clean Brush Pilot Program results.
2. Discuss limitation on tabling requests scheduled for a joint public hearing.
ADJOURNMENT
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made to
assist your needs.
In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993
Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and
posted on this the 3rd day of January, 2014 at 5:00 p.m.
I EMONSIIrz-Al MS.`
JOWN, Brown
-.-;W-7;ecretary
ANA
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Workshop on this the 7th day of
January, 2014 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South
Main Street, with the following members present to-wit:
William D. Tate
C. Shane Wilbanks
Sharron Spencer
Roy Stewart
Darlene Freed
Mike Lease
Chris Coy
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Jodi C. Brown City Secretary
win
Mayor Tate called the workshop to order at 6:33 p.m.
ITEM 1. CLEAN BRUSH PILOT PROGRAM RESULTS
Environmental Manager Dewey Stoffels reviewed the July 16, 2013 Council action
authorizing the implementation of a three month Clean Brush and Yard Waste Pilot
Program for two residential routes. The pilot program allowed collection of data and
participants' survey response to recycling of tree limbs, leaves, brush and lawn clippings
instead of sending the green waste to the landfill. Mr. Stoffels highlighted the tonnage
assessment showing a 35.2% diversion rate; with survey responses reflecting a 64%
preference in implementing the program citywide, preferred bulk/brush pickup twice per
month approval of 70%, and diversion of 1,000 tons annually. A citywide program would
allow residents to utilize a reusable container (not to exceed 33 gallons) or paper mulch
bags on a bi-weekly schedule at no additional costs.
Following discussion on the effectiveness of the pilot program, it was the consensus of the
City Council to consider the program at a future meeting. There was no formal action
taken by the City Council.
ITEM 2. DISCUSS LIMITING TABLING REQUESTS
01/07/14
Development Services Director Scott Williams stated there were no provisions in the City's
ordinances that addressed the length of time or the number of times that an applicant
could request to table a case scheduled for public hearing. Currently, an applicant can
make a request to table in writing prior to the meeting, or during the actual public hearing.
Council Member Spencer had requested consideration of placing a limitation on the
number of requests that may be made to table a case scheduled for joint public hearing to
no more than one request to table not to exceed 30 days in duration.
After discussing the matter, it was the consensus of Council to have Staff draft an
amendment to Appendix D, Section 67 Amendments, for future consideration that would
allow a one-time, 30 day tabling of a particular case scheduled for a joint public hearing.
There was no formal action taken by the City Council.
ADJOURNMENT
Council Member Stewart, seconded by Council Member Coy, offered a motion to adjourn
the workshop at 7:01 p.m. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 21 st day of January, 2014.
J41 . Brown
City Secretary
K
F,T
sJoJ-.7191TAG
William D. Tate
Mayor
AGENDA
CITY OF GRAPEVINE, TEXAS
SPECIAL CITY COUNCIL MEETING
TUESDAY, JANUARY 7, 2014 AT 7:00 P.M.
CITY COUNCIL CONFERENCE ROOM
SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS 76051
CALL TO ORDER
EXECUTIVE SESSION
1. City Council to conduct a closed session relative to:
A. Lease of real property relative to Parks and Recreation Department pursuant
to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate or expand in the City; with which businesses the
City is conducting economic development negotiations pursuant to Section
551.087, Texas Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to real property and conference with employees under
Sections 551.072 and 551.087, Texas Government Code.
ADJOURNMENT
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made to
assist your needs.
In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993
Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on
this the 3rd day of January, 2014 at 5:00 p.m.
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Executive Session on this the 7th
day of January, 2014 at 7:00 p.m. in the City Council Conference Room, Second Floor,
200 South Main Street, with the following members present to-wit:
William D. Tate
C. Shane Wilbanks
Sharron Spencer
Roy Stewart
Darlene Freed
Mike Lease
Chris Coy
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Jodi C. Brown City Secretary
Mayor Tate called the meeting to order at 7:01 p.m.
ITEM 1. EXECUTIVE SESSION
Mayor Tate announced the City Council would conduct a closed session regarding:
(A) Lease of real property relative to Parks and Recreation Department pursuant to Section
551.072, Texas Government Code; and
(B) Conference with City Manager and Staff to discuss and deliberate commercial and
financial information received from business prospects the City seeks to have locate or
expand in the City; with which businesses the City is conducting economic development
negotiations pursuant to Section 551.087, Texas Government Code.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Bruno Rumbelow
requested authorization to enter into an agreement to lease space at 1250 William D. Tate
Avenue for temporary program space while the Community Activities Center (CAC) is
closed for renovation under Section 551.072, Texas Government Code.
Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to
authorize the City Manager to sign a lease agreement for 1250 William D. Tate Avenue.
The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
City Manager Rumbelow noted the relocation of the CAC programs and activities to
another site requires the City to appropriate funds to lease and operate another facility
during CAC construction, and recommended approval of a resolution authorizing
appropriation of $200,000.00 from the General Fund unappropriated balance for the lease
and operation of rental space located at 1250 William D. Tate Avenue.
Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to
approve the resolution as recommended. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
RESOLUTION NO. 2014-01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION
OF $200,000 FROM THE GENERAL FUND
UNAPPROPRIATED BALANCE TO ACCOUNT NUMBER
100-44540-312-8 AND PROVIDING AN EFFECTIVE DATE
NOTE: City Council continued with the Regular City Council meeting in open session in
the City Council Chambers.
ADJOURNMENT
Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to
adjourn the meeting at 8:10 p.m. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 21 st day of January, 2014.
2
APPROVED:
�k&-
Jo". Brown
City Secretary
AGENDA
CITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING
TUESDAY, JANUARY 7, 2014 AT 7:30 P.M.
CITY COUNCIL CHAMBERS
SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS 76051
CALL TO ORDER
INVOCATION: Council Member Chris Coy
PLEDGE OF ALLEGIANCE: Boy Scout Troop 928
CITIZEN COMMENTS
PRESENTATION
Fire Department departmental update.
NEW BUSINESS
2. Consider addendums to the Interlocal Agreement with GCISD relative to the
installation of park benches and playground equipment at the Grapevine Community
Outreach Center and take any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council for
full discussion. Approval of the consent agenda authorizes the City Manager, or his
designee, to implement each item in accordance with Staff recommendations.
3. Consider an adjustment to the final cost of the DFW Connector Master Utility
Adjustment Agreement with NorthGate Constructors for the necessary relocation
and adjustment of City water and wastewater facilities in the DFW Connector
Corridor of State Highway 114 and State Highway 121 and authorizing the City
Manager to issue final payment. Public Works Director recommends approval.
4. Consider award of the Construction Materials Engineering and Testing Services
Contract for the State Highway 121, Section 13 Utility Relocation Project to Fugro
Consultants, Inc., authorizing a 10% project contingency, appropriating funds from
the unappropriated Utility Fund balance and authorizing Staff to execute the
contract. Public Works Director recommends approval.
5. Consider the appointment of Michael Morris as an alternate member to the Board of
Zoning Adjustment; and consider the appointment of Mark Terpening as a regular
member of the Convention & Visitors Bureau Advisory Board and Debi Meek as an
alternate member. Council Member Roy Stewart and Council Member Sharron
Spencer recommend approval.
6. Consider a resolution authorizing the purchase of supplied air respirators (SCBA)
from Casco Industries, Inc. through an Interlocal Participation Agreement with The
Local Government Purchasing Cooperative (Buyboard). Public Works Director
recommends approval.
7. Consider a resolution for an annual contract for co- location service for the STW
finance system with Qwest Communications Company, LLC dba Centurylink QCC
through a contract established by the State of Texas Department of Information
Resources (DIR) Cooperative Contracts Program. City Manager recommends
approval.
8. Consider a resolution authorizing the purchase of VMware View licenses from
Insight Public Sector through a contract established by the State of Texas
Department of Information Resources (DIR) Cooperative Contracts Program. City
Manager recommends approval.
9. Consider the minutes of the December 12, 2013 City Council meetings as
published. City Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et
seq, one or more of the above items may be considered in Executive Session closed to the
public. Any decision held on such matter will be taken or conducted in open session
following the conclusion of the executive session.
ADJOURNMENT
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made to
assist your needs.
In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993
Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on
this the 3rd day of January, 2014 at 5:00 p.m.
. �F
Brown
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th
day of January, 2014 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South
Main Street, with the following members present to-wit:
William D. Tate
C. Shane Wilbanks
Sharron Spencer
Roy Stewart
Darlene Freed
Mike Lease
Chris Coy
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Jodi C. Brown City Secretary
I • * 0_. I
Mayor Tate called the meeting to order at 7:32 p.m.
INVOCATION
Council Member Chris Coy delivered the Invocation.
PLEDGE OF ALLEGIANCE
Boy Scout Troop 928 posted the colors and led the Pledge of Allegiance.
ITEM 1A. CITIZENS COMMENTS, CARL YOUNG,
Mr. Carl Young, 4113 Meadow Drive, expressed his concern of there being no public
discussion on the Executive Session item (Lease of real property relative to the Parks and
Recreation Department under Section 551.027, Texas Government Code) prior to
Council's approval of the lease agreement and funding appropriation, and implementation
of a citywide Clean Brush Program when only 7% of the 2,700 participants returned their
survey on the pilot program.
Assistant Fire Chief Mark Ashmead reviewed the department's statistics for FY2012-13
highlighting the number of emergency calls and response times; Assistant Fire Chief
Darrell Brown presented licensing and training compliance requirements and future EMS
programs; and Fire Chief Steve Bass reviewed the department's public safety
responsibilities, staff levels and future staffing needs.
There was no formal action taken by the City Council.
ITEM 2. APPROVE INTERLOCAL AGREEMENT ADDENDUMS, COMMUNITY
OUTREACH CENTER
Police Chief Eddie Salame presented the Grapevine-Colleyville Independent School
District's approval history on the Community Outreach Center. The original Memorandum
of Understanding or Interlocal Agreement was approved by the Council on September 1,
2009 allowing the Center to operate in portable buildings on the school district's property.
Since that time, two changes have occurred requiring addendums, the school district
authorized the addition of park benches and playground equipment on the site. Chief
Salame recommended approval of the addendums to the I nterlocal Agreement to formalize
the equipment installation.
Council Member Freed, seconded by Council Member Coy, offered a motion to approve
the addendums as recommended. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
The next order of business for the City Council to consider was the consent agenda items,
which were deemed to need little or no discussion and were acted upon as one business
item. Mayor Tate asked if there was any member of the audience or the City Council who
wished to remove an item from the consent agenda for full discussion. Item 5 Board
Appointments was removed by Kathleen Thompson.
Item 3. Approve Adjustment and Payment, Final Cost of DFW Connector Master
Utility Adjustment Agreement
Public Works Director recommended approval of an adjustment to the final cost of the
DFW Connector Master Utility Adjustment Agreement with NorthGate Constructors to
$1,868,850.41 for the necessary relocation and adjustment of City water and wastewater
facilities in the DFW Connector Corridor of State Highway 114 and State Highway 121 and
authorization for the City Manager to issue final payment in the amount of $47,948.85.
Motion by Council Member Stewart, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
K
1 1 ,'
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
Item 4. Award Construction Materials Engineering and Testing Services Contract for
State Highway 121, Section 13 Utility Relocation Project and Appropriation of
Funds
Public Works Director recommended approval of the award of the Construction Materials
Engineering and Testing Services Contract for the State Highway 121, Section 13 Utility
Relocation Project to Fugro Consultants, Inc. in the amount of $24,890.00, authorization of
a 10% project contingency in the amount of $2,500.00, appropriating funds from the
unappropriated Utility Fund balance and authorization for Staff to execute the contract.
Motion by Council Member Stewart, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
This item was removed from the Consent Agenda and considered after Item 9.
Council Member Roy Stewart stated there were two vacancies on the Board of Zoning
Adjustment and to ensure a quorum of the Board, he recommended the appointment of
Michael Morris as an alternate member to the Board of Zoning Adjustment to fill an
unexpired, two year term ending in 2015.
Council Member Spencer noted the appointment of Mark Terpening as a regular member,
from an alternate member position, on the Convention & Visitors Bureau Advisory Board
was to fill an unexpired term after the passing of Dennis Roberts. Council Member
Spencer recommended that Mr. Terpening be appointed to the unexpired, regular member
position and that Debi Meek be appointed, as an alternate member of the Board, to fill
Mr. Terpening's remaining term which expires in 2014.
There being no additional nominations, Council Member Spencer offered a motion to
approve the mid -year board appointments as presented. Council Member Stewart
seconded the motion which prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
Item 6. Resolution, Authorize Purchase of Supplied Air Respirators
3
mmnm
Public Works Director recommended approval of a resolution authorizing the purchase of
supplied air respirators (SCBA) in an amount not to exceed $35,586.00 from Casco
Industries, Inc. through an Interlocal Participation Agreement with The Local Government
Purchasing Cooperative (Buyboard).
Motion by Council Member Stewart, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
RESOLUTION NO. 2014-02
Item 7. Resolution, Authorize STW Finance System Co-location Service Annual
Contract
City Manager recommended approval of a resolution authorizing an annual contract with
renewals for co-location service for the STW finance system in an amount not to exceed
$19,027.60 with Qwest Communications Company, LLC dba Centurylink QCC through a
contract established by the State of Texas Department of Information Resources (DIR)
Cooperative Contracts Program.
Motion by Council Member Stewart, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
RESOLUTION NO. 2014-03
Item 8. Resolution, Authorize Purchase of VMware View Licenses
0
01/07/14
City Manager recommended approval of a resolution authorizing the purchase of an
additional 220 VMware View licenses in an amount not to exceed $55,558.28 from Insight
Public Sector through a contract established by the State of Texas Department of
Information Resources (DIR) Cooperative Contracts Program.
Motion by Council Member Stewart, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
RESOLUTION NO. 2014 -04
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
VMWARE LICENSES THROUGH A STATE OF TEXAS
DEPARTMENT OF INFORMATION RESOURCES (DIR)
CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE
DATE
Item 9. Consideration of Minutes
City Secretary recommended approval of the minutes of the December 12, 2013 City
Council meetings as published.
Motion by Council Member Stewart, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to
adjourn the meeting at 8:10 p.m. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 21 st day of January, 2014.
N7
DEEM
William D. Tate
Mayor I a
ATTEST:
�Joa-ad�
Jchit. Brown
Civsecretary