HomeMy WebLinkAboutItem 07 - STW ServerMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JANUARY 7, 2014
SUBJECT: APPROVAL OF A RESOLUTION FOR AN ANNUAL CONTRACT
FOR CO- LOCATION SERVICE FOR THE STW FINANCE
SYSTEM WITH RENEWALS FOR THE INFORMATION
TECHNOLOGY DEPARTMENT
RECOMMENDATION:
City Council to consider approval of a resolution for an annual contract for co- location
service for the STW finance system with Qwest Communications Company, LLC dba
Centurylink QCC through a contract established by the State of Texas Department of
Information Resources (DIR) Cooperative Contracts Program.
FUNDING SOURCE:
Funding for this purchase is currently available in account 325 - 44540- 101 -14 -0030
(Professional Services /City Manager /FY2014 Capital Acquisitions) in the amount not to
exceed $19,027.60.
BACKGROUND:
This purchase will be made in accordance with a contract established with Qwest
Communications Company, LLC dba Centurylink QCC by the State of Texas
Department of Information Resources (DIR) Cooperative Contracts Program contract.
Purchases through this program are authorized under Texas Local Government Code,
Chapter 271, Subchapter D and Texas Government Code Chapter 2054, Section
2054.0565 (b).
Bids were taken by the cooperative and a contract was awarded to Qwest
Communications Company, LLC dba Centurylink QCC. The Purchasing and Information
Technology Department staff reviewed the contract for specification compliance and
determined this annual contract would provide the best product, service and pricing for
meeting the needs of the City. The Cooperative Purchasing Agreement satisfies all
bidding requirements under the Texas Local Government Code.
Information Technology has budgeted funds for disaster recovery /business continuity.
This managed service is for a co- located server to run the STW Finance application in
parallel to the in -house server at the City. The STW finance system is the most basic
January 2, 2014 (8:50:19 AM)
mission critical service that needs a quick recovery in case of any kind of disaster that
disrupts our in -house IT services. This service gives us the ability to continue to conduct
our normal financial business during a disaster.
This service is located at the facility that is our current point of access to the Internet;
therefore, this co- location service is available away from the City without actually
depending on the Internet for connectivity. This is known as a private cloud service and
from a security standpoint is better than a cloud service. The IT staff has also done a
security audit including a site visit to the facility that is providing this service and we are
comfortable with this facility.
Staff recommends approval.
JJ /LW
January 2, 2014 (8:50:19 AM)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR
CO- LOCATION SERVICE FOR THE STW FINANCE SYSTEM
FOR THE INFORMATION TECHNOLOGY DEPARTMENT
THROUGH A STATE OF TEXAS DEPARTMENT OF
INFORMATION RESOURCES (DIR) CONTRACT PROGRAM
AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271,
Subchapter D and Texas Government Code Chapter 2054, Section 2054.0565 (b) to
make purchases under a state contract therefore satisfying any state law requiring local
governments to seek competitive bids for the purchase of the item; and
WHEREAS, the State of Texas Department of Information Resources (DIR)
Cooperative Contracts program is a qualified purchasing program; and
WHEREAS, the City of Grapevine, Texas can participate in the State of Texas DIR
Cooperative Contracts Program through membership in the Program and wishes to utilize
the contract meeting all State of Texas bidding requirements; and
WHEREAS, the State of Texas DIR has established contract #DIR -SDD -2253 with
Qwest Communications Company, LLC dba Centurylink QCC for co- location service for
the STW finance system; and
WHEREAS, the City of Grapevine, Texas has a need to add co- location service for
the STW finance system.
• THEREFORE, RESOLVED : • OF OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes to contract
with Qwest Communications Company, LLC dba Centurylink QCC for co- location service
for the STW finance system with renewals for an amount not to exceed $19,027.60 for the
first year.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 7th day of January, 2014.
aNwaom"D
ATTEST:
RES. NO. 2